Build 2.16 Home Page & NCP Integration

1. Build 2.16 Home Page & NCP Integration http://prohome.nrcs.usda.gov May 24, 2007

2. Information Management • Response from request from Business Tools Advisory Council (BTAC) to “Utilize a central location to list any changes that are forthcoming in the business tools for new builds, revised forms, fund sweeps, etc. “ • Provides a direct link to integrated contracting tools and policy. • Uses the NRCS standard style to organize and locate information including “I want to” access point to ProTracts. • Facilitates viewing of latest release information and time sensitive contracting activities without requiring a ProTracts login.

3. Access to New Home Page This link will automatically re-direct to the new home page shown in the following slides the week of June 4, 2007.

4. Testing until week of June 4 • Use this direct link http://prohome.nrcs.usda.gov to learn to navigate the new home page before being directed to it automatically beginning the week of June 4, 2007. • This link will remain the access point for affiliates who do not have my.nrcs access.

5. Access ProTracts This will become the entry method to ProTracts in June 2007.

6. Use Fund Mgr or Training Site

7. If you are not eAuthenticated when selecting any of the three options indicated to the left, you will be sent to this eAuthentication menu: Security Controls

8. Current Release Past Releases

9. Print & Save Release Notes

11. Training Materials in one Location

12. Replaces Existing ProTracts Training Materials section and Support Site Application Evaluation and Ranking Tool information will be moved to the new home page in July

13. ‘Under Construction’ News

14. Contracting Policy Links

15. Help and Contact Us Resources

16. Send your comments or questions on the new home page to mary.grande@ftc.usda.gov If you have problems accessing the home page after the week of June 4th, have your state designated ProTracts support staff contact ProTractsSupport@ftc.usda.gov with the details of the problem.

17. ProTracts-NCP Integration • The Toolkit-ProTracts NCP integration has now been changed so the program associated with a practice is set when a contract is obligated and not when it is reported to PRS to keep all NCP data synchronized with the appropriate program.  • Since this occurs at obligation, it is transparent to the user that the program code is being changed unless the NCP data is locked (checked out of the NCP by PRS or Toolkit user). • The new business process is to check in the Toolkit plan at the time that the obligating official in ProTracts is going to initiate the “Sign Contract” approval authority.

18. ProTracts-NCP Integration Example Plan data is clearly locked in Toolkit in screen by the user.

19. ProTracts-NCP Integration Example Contracting Official using Sign Contract on same data that is locked in Toolkit as shown on previous slide.

20. ProTracts-NCP Integration Example Contracting Official is given warning message that funding program code can not be updated in the NCP, and name of person with the data locked.

21. ProTracts-NCP Integration Example Contracting Official using Sign Contract on data that is locked in another application has obligated the contract, but warning message indicates the conservation plan was not updated with the program code associated with the contract.

22. ProTracts-NCP Integration Example IFthe applicable funding code was not associated with the practices in the contract prior to upload to ProTracts AND the data was locked and unable to be updated at obligation, the funding program code will have to be edited in PRS.