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Electronic Payslip Presentation Key Features & Benefits Primary and Special Schools 26 January 2012. Introduction. We are introducing electronic payslips for all staff, including those who work in schools.

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  1. Electronic Payslip PresentationKey Features & BenefitsPrimary and Special Schools 26 January 2012

  2. Introduction We are introducing electronic payslips for all staff, including those who work in schools. From April 2012, all employees will be able to view their payslip through a secure website called ePay. We will be running both the electronic and paper system together in April, but only electronic payslips will be provided from May 2012.

  3. Key Features  Payslip history • Ability to view previous payslips through the ePay website. • The site will hold payslips for the current financial year, plus previous 5 years (accumulated from April 2012).  Notifications • Staff will receive an email alert each month to let them know their payslip is available.

  4. Key Features  User friendly • The website is simple and easy to use, with clearly labeled folders and content headers.  Information provision • Staff can access useful information such as: payroll dates and deadlines, tax office contact details and reference number.

  5. Key Benefits ☺ For Employees • Improved data security • pay data will be safely stored, securely password protected and no longer circulated in the postal system. • Improved access • able to access pay information 24 hours a day, 7 days a week (useful for staff that are on leave, part-time hours or term time only contracts).

  6. Key Benefits ☺ For Employees • Duplicate payslips • no longer need to pay for copy payslips, as information is available on the website to print or download if required (i.e. proof of earnings for loan application). • Central information point • P60, P11d and pension statements may be provided electronically through ePay.

  7. Key Benefits ☺ For ESCC • Saving money • Reduces the cost of producing a payslip by over 50%, from 19p to 7p and we expect to save £56,000 over the next 4 years. • Reduced environmental impact • Greatly reduces the volume of paper we use.

  8. Key Benefits ☺ For ESCC • Modernisation • Improve and remove waste from the payslip production process. • Enhance the payroll service. • Advertising revenue • We will continue to provide staff offers through advertisements on the new website.

  9. Key Benefits ☺ For Schools • Financial saving • The PY01 service price has been frozen for 2012/2013 at last years rate. • Anticipated savings from e-payslip implementation have been used to offset contractual increases, which are usually passed onto schools. • No on-site distribution • You will no longer have to be responsible for handing out paper payslips to staff.

  10. Key Benefits ☺ For Schools • Earlier receipt • Staff will be able to view payslips earlier than current arrangements, providing opportunity to deal with any issues sooner. • Reduction in general queries • The ePay site encourages a ‘self-help’ approach for staff. • More information will be at employee’s fingertips.

  11. Further Information To find out more visit the electronic payslip page on CZone: czone.eastsussex.gov.uk/pay If you have a query please email: epayslipqueries@eastsussex.gov.uk

  12. Electronic Payslip Product DemonstrationBy: Marion Booth Primary and Special Schools 26 January 2012

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