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CENTRAL GOVERNMENT ACCOUNT (RECEIPTS AND PAYMENTS) RULES, 1983

CENTRAL GOVERNMENT ACCOUNT (RECEIPTS AND PAYMENTS) RULES, 1983. Receipts and Payments Rules (RPRs) regulate Custody of Consolidated Fund of India Contingency Fund of India Payment of moneys into the Funds Withdrawals of moneys from the Funds. RECEIPTS AND PAYMENTS RULES -applicability.

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CENTRAL GOVERNMENT ACCOUNT (RECEIPTS AND PAYMENTS) RULES, 1983

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  1. CENTRAL GOVERNMENT ACCOUNT (RECEIPTS AND PAYMENTS) RULES, 1983 Receipts and Payments Rules (RPRs) regulate • Custody of Consolidated Fund of India • Contingency Fund of India • Payment of moneys into the Funds • Withdrawals of moneys from the Funds

  2. RECEIPTS AND PAYMENTS RULES -applicability • Apply to all financial transactions carried out in a Government office Except To the payment of pensionary benefits

  3. RECEIPTS AND PAYMENTS RULES-Purpose • To keep due regard to the authorised grants • To maintain control of financial responsibilities • To carry out financial functions effectively • To justify instances of excess or financial irregularity.

  4. GENERAL RULES VIS-À-VIS INSTRUCTIONS RPRs 51 & 52 • Head of office to furnish his or delegated officers specimen signature to PAO and paying branch of the Bank • Specimen signatures of all branch office DDOs to be furnished • Specimen signatures to be obtained in triplicate – for PAO, Bank and Office record

  5. GENERAL RULES VIS-À-VIS INSTRUCTIONS -contd. Handling of cash • All payments and receipts (cheque or cash) to be noted in the Cash Book (GAR 3) • Cash Book to be checked by DDO – Rule 13(iii) • Erasures/ overwriting prohibited – Rule 13(vi) • Separate accounts for non-Government money – Rule 13(vii)

  6. GENERAL RULES VIS-À-VIS INSTRUCTIONS -contd. Receipt of Government dues and Remittances • Rule 18 - Receipts to be entered in Receipt books (Form GAR 6 ) • Rule 18 and 19(a) - Amounts shall be remitted to Banks in Form GAR 7 • Rule 20 – date of receipt of cheque/ drafts • Rule 26 - accounting of receipts

  7. GENERAL RULES VIS-À-VIS INSTRUCTIONS -contd. Preparation of Bills -Rules 33, 35 and 36 • To be filled and signed preferably in ink • Erasures/ overwriting prohibited • Account head to be given • To be signed by authorised DDO only • Duplicate bill to be prepared only after certificate of non payment from PAO

  8. PERSONAL CLAIMS • Rule 63 - Relates to pay and allowances • Rule 64 - Due date for payment of salaries • Rule 65 – Permission to draw part bills and separate bills - • on transfer to different DDO • retirement • transfer outside country

  9. PAY BILLS -Preparation • To be prepared in Form GAR 13 • Separate bills for • Establishment • Cheque payment • Group ‘D’ staff • For permanent establishment – only number of post to be given • Increments to be drawn in Form GAR 21 • Each fraction to be rounded off

  10. RECOVERIES • Income Tax • Licence Fee • General Provident Fund • CGEGIS • Post Office Insurance Fund • Recovery of advances along with interest

  11. OTHER ALLOWANCES/ ADVANCES AND RELEVANT REGISTERS Allowances • Medical reimbursement – Form GAR 23 • TA/ LTC – Form GAR 14-A, 14-B and 14-C • GPF advances / withdrawals – GAR 42 Registers • Pay Bill Register – Form GAR 17 • Bill Register – Form GAR 9

  12. Rule 96 defines ‘Contingent Charges’ as expenses incurred for purchase of stores required for management of the office/ working of technical establishment, etc., other than those specifically classified under some other head CONTINGENT CHARGES

  13. CONTINGENT CHARGES-contd. • Rule 98 - Types of Contingencies • Contract contingencies – Form GAR 29 • Scale regulated contingencies – Form GAR 30 • Special contingencies – Form GAR 29 or 30 • Countersigned contingencies – Form GAR 32 • Fully vouched contingencies – Form GAR 29

  14. CONTINGENT CHARGES-contd. Limitations • All charges incurred must be paid and drawn at once and under no circumstances they may be allowed to be carried over to next year • No money shall be drawn from the Government account unless it is required for immediate disbursement • Payment to casual workers shall be drawn in contingent bills

  15. CONTINGENT CHARGES-contd. Permanent Advances – also called ‘imprest’ • Authority -Head of Departments competent to sanction • Quantum -normally 50% of average monthly contingent expenditure (Rule 90 GFRs) • Utilisation - for emergent contingent expenditure (Rule 90 GFRs, 99 RPRs) • Register – to be maintained for keeping watch

  16. CONTINGENT CHARGES-contd. Passing of bills – from suppliers • Receipts for all sums exceeding Rs 500 shall be stamped unless they are exempt from stamp duty - Rule 37 • For cash payments, cash bills/ cash memoranda received from the party shall contain acknowledgement of receipt of money, with stamps affixed for payments above Rs. 500 - Rule 58 • Signature and other details on the Bill • Certificate on the bills by departmental officers– Rule 102 • Correctness of the bill shall be verified by DDO

  17. CONTINGENT CHARGES-contd. Registers • Register of sanctions • Contingent Register (GAR 27) -also called imprest register- Rule 110, 111 • Bill Register (GAR 9) -Rule 34

  18. DRAWAL OF MONEY FROM PAO • DDOs not having Cheque-drawing powers draw money from PAOs • Bill Transit Register (GAR 10) - maintained to record particulars of bills presented to PAO • Contingent Bills for advance payments • Personal claims to be paid by cheques only • Receipt and Credit of Government money • Local DDO shall remit cash into the branch of the Bank with which PAO is placed in account • Cheques/DDs received by DDOs not having Cheque-drawing powers should be drawn in favor of PAO

  19. PROCEDURE FOR CHEQUE- DRAWING DDOs • Types of Payments • DDOs authorised to draw cheques for Pay, Allowances, withdrawal/ advances from GPF, short term advances • Cheque books • Stock register shall be maintained in Form CAM 1 • Account of cheque forms to be maintained in Form CAM 2 • Intimation (of use of cheque book) to Bank/PAO shall be sent in Form CAM 3 • Physical verification of Cheque Books shall be conducted by and officer other than the DDO twice in a year • Writing of Cheques shall be done in indelible ink only

  20. PROCEDURE FOR CHEQUE- DRAWING DDOs • Cancellation of cheques – Rule 47 • Before use, after use and unused cheques • Lost cheques – Rule 48 • Indemnity Bond in Form GAR 12 from the Party • Time-barred cheques • shall be cancelled by DDO and the cancelled cheque shall be treated as voucher/ sub-voucher for issuing a fresh cheque in lieu thereof

  21. PROCEDURE FOR CHEQUE- DRAWING DDOs • Letters of credit • To be sent in advance keeping in view the proportionate budget provision for 3 months • Register of cheques issued (GAR 4) • Bill Register (GAR 9)

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