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EAD vs MODS by janet & kristin

EAD vs MODS by janet & kristin. Scenario. IV. You work for a Museum of Science and Industry. You have been tasked with migrating the current analog system of organization to a system of digital finding aids.

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EAD vs MODS by janet & kristin

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  1. EAD vs MODS by janet & kristin

  2. Scenario IV. You work for a Museum of Science and Industry. You have been tasked with migrating the current analog system of organization to a system of digital finding aids. A. Items are extremely varied. In your collection there is everything from earrings from a mummy's tomb to a model of a heart as big as a Volkswagen. B. Museum librarians would like to be able to browse all the finding aids by physical location, category and date. C. Each finding aid should express the physical location of each item in the museum. D. Some exhibits have associated multimedia presentations. These will be archived online and should also have finding aids. E. The finding aids should be useful as inventory checklists for exhibits that have been boxed and put into storage.

  3. Hmmm....which metadata schema should we use??? • Need for a schema that could describe a collection with a high level of granularity • Need for a schema that would give us the ability to describe the collection as a whole as well as its components • Need for a hierarchical structure • We wanted it to be XML based • Descriptive EAD, CDWA, MODS, VRA, CRM, MADS?

  4. MODS record, part 1 <?xml version=”1.0” encoding=”UTF-8”?> <mods:mods version=”3.2” ID=”MODS1”> xsi:schemaLocation=”http://www.loc.gov/mods/v3 http://www.loc.gov/standards/mods/xsd”> <mods:titleInfo> <mods:title>Cleopatra’s Tomb</mods:title> <mods:subtitle>Items from the Excavation - Egyptian History Collection </mods:subtitle> </mods:titleinfo> <mods:name type=”corporate”> <mods:namePart>Ancient Egyptians</mods:namePart> </mods:name> <mods:typeOfResource>three dimensional object</mods:typeofResource>

  5. MODS record, part 2 <mods:namePart>Sir Harry Potter</mods:namePart> <mods:name> <mods:subject> <mods:originInfo> <mods:place> <mods:placeTerm>Egypt</mods:placeTerm> </mods:place> <mods:dateCreated>100 BC</dateCreated> <mods:dateCreated>75 BC</datedCreated> </mods:originInfo> <mods:physicalDescription> <mods:formAuthority>???? </mods:form> <mods:extent>10 linear feet</mods:extent> <mods:extenet>6 boxes</mods:extent> </mods:physicalDescription> <mods:accessCondition> </mods:accessCondition>

  6. MODS record, part 3 <mods:subject authority=”lcsh” <mods:name> <mods:namePart>Cleopatra</mods:namePart> <mods:name> </mods:subject> <mods:subject authority=”lcsh”> <mods:name> <mods:namePart>Sir Harry Potter</mods:namePart> <mods:name> <mods:subject> <mods:subject authority=”lcsh”> <mods:name> <mods:namePart>The Egyptian Museum</mods:namePart> </mods:name> </mods:subject>

  7. MODS record, part 4 <mods:suject authority=”lcsh”> <mods:topic>Ancient Egypty -- Exhibitions</mods:topic> </mods:subject> <mods:physicalLocation>Museum of Science and Industry</mods:physicalLocation> <mods:language>English</mods:language> <mods:relatedItem type=”host”> <mods:titleInfo> <mods:title>20th Century Excavation Tools</mods:title> </mods:titleInfo> <mods:relatedItem> </mods:mods> <

  8. EAD record <!DOCTYPE ead PUBLIC “-//Society of American Archivists//DTD ead.dtd (Encoded Archival Description (EAD) Version 2. <!DOCTYPE ead PUBLIC “-//Society of American Archivists//DTD ead.dtd (Encoded Archival Description (EAD) Version 2.0)//EN” []> <EAD> <EADID>???????</EADID> <FILEDESC> <eadheader> <titlestmt> <titleproper> Cleopatra’s Tomb – Items from the Excavation – Egyptian History Collection</titleproper> </titlestmt> </FILEDESC> <profiledesc> <creation>Finding aid encoded by Kristin D’Ambrosia and Janet Leu, <date>March 28, 2012.</date></creation> </profiledesc> <langusage>English</langusage> </eadheader> <frontmatter>

  9. EAD record, part 2 <titlepage> <titleproper> Cleopatra’s Tomb – Items from the Excavation – Egyptian History Collection </titleproper> <author>Archives and Special Collections, The Museum of Science and Industry</author> <publisher>The Museum of Science and Industry, Chicago, IL</publisher> <num>Accession number: 2003.25.01</num> </titlepage> </frontmatter> <archdesc level = “collection”> <DID> <REPOSITORY>Special Collections at the Museum of Science and Industry</REPOSITORY> <UNITTITLE>Cleopatra’s Tomb - Items from the Excavation - Egyptian History Collection</UNITITLE> <unitdate label="Dates" type="inclusive" encodinganalog="260"> ca. 200 BC - 50BC, </unitdate> </DID>

  10. EAD record, part 3 <ADMININFO> <PROCESSINFO> <P>Processed by Tyrion Lannister</P> <P>January 1950</P> </PROCESSINFO> </ADMININFO> <origination label="Creator"><persname rules="aacr2">Ancient Egyptians, [100 BC]</persname></origination> <physdesc label="Extent"> <extent>10 linear feet (6 boxes)</extent> </physdesc> <abstract label = “abstract> Collection of items found in the 1921 excavation of Cleopatra’s tomb. Items are thought to date back to 100 BC.</abstract> <repository label = “repository> <corpname>Museum of Science and Industry</corpname> </repository>

  11. EAD record, part 4 <bioghist> In 1921, <PERSNAME>Sir Harry Potter</PERSNAME> discovered and excavated <PERSNAME>Cleopatra<PERSNAME>’s tomb and the items within it. The <SUBJECT>excavation</SUBJECT> took 25 years to complete. The items were originally accessioned into the <CORPNAME>Egyptian Museum</CORPNAME>’s collection where they remained for 50 years until they were transferred to the <CORPNAME>Museum of Science and Industry</CORPNAME>.</bioghist> <scopecontent> <head>Collection Scope and Content Summary</head> <p> Collected items comprise a time frame of 100 BC to 75 BC. They include item such as Cleopatra’s personal jewels, the materials used for her burial and some clothing items</p> </scopcontent> <controlaccess> <head>Topics:</head> <subject encodinganalog="650" source="lcsh">Cleopatra.</subject> <subject encodinganalog="650" source="lcsh">Egyptian Museum.</subject> <subject encodinganalog="650" source="lcsh"Sir Harry Potter.</subject> </controlaccess> <arrangement> <head>ARRANGEMENT OF THE RECORDS</head> <p> Collection is organized at the item level, containing 7 items. Specific items are listed below in container list section.</p> </arrangement>

  12. EAD record, part 5 <otherfindaid> <bibref>The Museum of Science and Industry has published an expanded guide to this collection: <title>Mummy Bundles of Puruchuco – Multimedia Presentations – Egyptian History Collection: A Guide</title> Compiled by <persname role="author">John Snow; </persname>assisted by <persname role="author">Kristin D’Ambrosia </persname>and <persname role="author">Janet Leu. </persname>Collections Division of the Museum of Science and Industry, 2011. </bibref> </otherfindaid> <DSC type =”in-depth”> <C> <DID> <HEAD>Container Listing:</HEAD> <PHYSLOC>Section A Shelf 5</PHYSLOC> </DID> <C level="item"> <DID> <PHYSDESC>Pair of scarab earrings ⅛” x ½”</PHYSDESC> <PHYSLOC>BOX 1</PHYSLOC> </DID>

  13. EAD record, part 6 <<C level="item"> <DID> <PHYSDESC>One necklace, gold with turquoise inlay 12” long</PHYSDESC> <PHYSLOC>BOX 1</PHYSLOC> </DID> </c> <c> <DID> <PHYSDESC>Cotton burial wrappings</PHYSDESC> <PHYSLOC>BOX 2</PHYSLOC> </DID> </c> <C level="item"> <DID> <PHYSDESC>4 conopic jars containing the vital organs from the mummy. Each jar measures 5” high by 3” in diameter.</PHYSDESC> <PHYSLOC>BOX 3</PHYSLOC> </DID> </c>

  14. EAD record, part 7 <C level="item"> <DID> <PHYSDESC>One headpiece adorned with feathers and gold inlay measuring 10” high and 6” across</PHYSDESC> <PHYSLOC>BOX 4</PHYSLOC> </DID> </c> <C level="item"> <DID> <PHYSDESC>One cotton gown belonging to Cleopatra. The gown is interwoven with red, black and green threads.</PHYSDESC> <PHYSLOC>BOX 5</PHYSLOC> </DID> </c> <C level="item"> <DID> <PHYSDESC>One sarcophagi that contained the mummified remains of Cleopatra. The sarcophagus is inscribed with Egyptian hieroglyphs and is inlaid with gold, silver, turquoise and rubies. The sarcophagus measures 8’ in length has a depth of 3’ and is 4’ wide</PHYSDESC> <PHYSLOC>BOX 6</PHYSLOC> </DID> </c> </archdesc> </ead>

  15. MODS vs EAD MODS • Widely dynamic schema that can be used in many domains • Compatible with other existing resource descriptions, can be used to enhance a Dublin Core record • Better suited for describing a single object • No required elements • All are repeatable EAD • Uses a DTD • Is designed specifically for museum and archival collections • Useful for creating an inventory • allows for the standardization of collection information in finding aids within and across repositories • 2 required areas • Far more complex than MODS • Example of EAD encoding: http://www.loc.gov/ead/tglib/appendix_c.html

  16. Our analysis • EAD is the best schema for this particular scenario • Its granularity is finer than MODS • A finding aid expressed in EAD can represent an entire collection of items • A collection of items need to be inventoried • Expresses the hierarchical nature of collections in archives and museums • Finding aids in EAD help a user navigate a collection of materials by date, name, title, physical location, and subject • EAD is much easier to maintain than MODS with the use of DTD • With DTD's specifications,the individual providing the descriptions may not need to have an expert-level background in SGML or XML to be able to maintain the schema.

  17. Bibliography Gartner, Richard. (October 2003). MODS: Metadata Object Description Schema. Retrieved fromhttp://www.jisc.ac.uk/uploaded_documents/tsw_03-06.pdf Library of Congress. (December 2002). Design Principles: For Enhancements to EAD. Retrieved fromhttp://www.loc.gov/ead/eaddesgn.html Library of Congress. (date unknown). Finding Aids: Encoded Archival Description (EAD) at the Library of Congress. Retrieved fromhttp://www.loc.gov/rr/ead/ Library of Congress. (October 18, 2011). MODS: Metadata Object Description Schema. Retrieved fromhttp://www.loc.gov/standards/mods/ Thurman, Alexander C. Metadata Standards for Archival Control: An Introduction to EAD and EAC. Cataloging & Classification Quarterly, vol 40, no 3/4, p. 183-212. doi: 10.1300/J104v40n03_09 Images taken from the Museum of Science and Industry and Lucylearns.com

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