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Acquisition Strategy

Acquisition Strategy. Under the laws of the State of Colorado Commercial acquisition practices to be utilized. Acquisition Strategy. UCAR will be responsible for issuing all contract documents. Acquisition Strategy. Commercial Contract

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Acquisition Strategy

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  1. Acquisition Strategy • Under the laws of the State of Colorado • Commercial acquisition practices to be utilized

  2. Acquisition Strategy • UCAR will be responsible for issuing all contract documents

  3. Acquisition Strategy Commercial Contract • Please provide a copy of standard commercial contract for review

  4. Acquisition Strategy • Review and negotiate • Commercial provisions • Data rights review • Delivery requirements

  5. Acquisition Strategy • Vendor innovation • Scientific community involvement • NCAR experience • NSF oversight

  6. Acquisition Policy • UCAR internal policies and procedures • Flow down clauses from NSF Cooperative Agreement • FAR 12 used as a guide or tool

  7. Scientific Community Workshop Meeting to be held in April, 1999 • Trade-offs of Minimum Requirements • Rough draft of HIAPER Requirements Document

  8. HIAPER Requirements Document (HRD) The HRD will be developed utilizing the following: • Previous studies • Previous surveys • RFI responses

  9. HRD, Continued • Results of the Vendors’ Conference • Scientific Community Workshop

  10. Commercial Aircraft Integrated Product Team(CAIPT)

  11. CAIPT • CAIPT has been requested to serve on the HIAPER team to act as consultants to provide assistance and advice. • CAIPT has extensive experience in commercial aircraft acquisition and honored with the Vice Presidential Hammer Award.

  12. CAIPT Role • Project management expertise • Pre-award schedule • Assist in identifying operational requirements (HRD)

  13. CAIPT Role • Aircraft acquisition assistance • Identify candidate aircraft • Refine procurement strategy • Proposal Evaluation Plan • Request for Proposal • Proposal evaluation

  14. CAIPT Role • Aircraft acquisition assistance continued • Contract administration • Aircraft certification • Aircraft acceptance

  15. CAIPT Role • Assistance in preparation for operations • Identify staff training • Aircraft maintenance programs • Technical manual requirements

  16. PROPOSAL EVALUATION PLAN (PEP)

  17. PEP • Proposal evaluation will be in accordance with UCAR Contracts Office policies and guidelines which are in compliance with the NSF Cooperative Agreement and applicable Office of Management and Budget (OMB) circulars

  18. PEP • Proposal evaluation will be conducted at the UCAR facility • Utilization of acquisition streamlining initiatives will be used when appropriate

  19. PEP • Proposal evaluation team will be comprised as follows: • Proposal Evaluation Authority • Advisor to the Proposal Evaluation Authority • Proposal Evaluation Team • Co-Chairmen • Contracts • Project Manager • Business Team • Technical Team

  20. PEP • Past performance • Offeror supplied information • FAA audits • Production certificate • Repair station license • Alteration station license • Two-year delivery history (actual vs. Contracted dates)

  21. PEP • Evaluation approach 1 - Proposals will be rated as: • Plus--proposal exceeds minimum requirement • Check--proposal meets the minimum requirement • Minus--proposal does not meet the minimum requirement

  22. PEP • Evaluation approach 2 - Document Strengths, Weaknesses and Risks by: • EXCEPTIONAL--Exceeds, No Significant Weaknesses • ACCEPTABLE--Meets, Weaknesses Easily Corrected • MARGINAL--Fails to Meet, Significant Deficiencies Correctable • UNACCEPTABLE--Fails to Meet and Deficiency Uncorrectable

  23. PEP • Evaluation approach 3 - Risk Assessment--Disruption of Schedule, Increase in Cost, Degradation of Performance • HIGH--Likely to cause • MODERATE--Potentially could cause • LOW--Little Potential to cause

  24. PEP • Evaluation approach 4 - Cost • REALISM--Compatible with delivered product • REASONABLENESS--Estimating Methodology • COMPLETENESS--Responsiveness to RFP Anticipate Adequate Price Competition, therefore, Certified Cost or Pricing Data will not be required.

  25. Pre-Award Schedule • Important dates • Draft PEP 2/28/99 • Preliminary draft HRD 3/31/99 • Scientific Community Workshop 4/28/99 • Draft HRD 5/12/99 • Draft RFP 6/10/99 • Configuration visits 7/1/99 - 7/21/99 • Finalize PEP 8/4/99 • Issue RFP 9/3/99

  26. Pre-Award Schedule • Important dates, continued • Request past performance data 9/6/99 • Receive past performance data 10/6/99 • Receive proposals 10/8/99 • Oral presentations 10/15/99-12/14/99 • Request BAFO 2/4/00 • Receive BAFO 2/21/00 • Contract award 4/11/00 • Debrief non-awardees 4/19/00

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