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How to Write Emails in English

How to Write Emails in English. Emails are letters. Usually shorter and less formal than letters, abbreviated forms In business world, you should try to appear more formal, not too casual. Write an effective subject line. To catch reader‘s attention Brief and specific Avoid UPPERCASE.

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How to Write Emails in English

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  1. How to WriteEmailsin English

  2. Emails are letters • Usually shorter and less formal than letters, abbreviated forms • In business world, you should try to appear more formal, not too casual

  3. Writeaneffectivesubject line • To catch reader‘s attention • Brief and specific • Avoid UPPERCASE

  4. Beginwith a greeting • Depending on the formality of the relationship • Dear Mr. Fox, Hello Monica • To Whom It May Concern

  5. Thankthe recipient • Replying to client‘s inquiry Thank you for contacting ABC company • Find anything to thank for Thank you for your prompt reply

  6. Stateyourpurpose • If you are initiating the communication • Make it clear early in the email • Keep sentences short and clear I‘m writing to enquire about…

  7. Keepitshortand to the point • Eliminate all the information that is not necessary • State the most relevant and interesting information first – people are busy • Short paragraphs (3-5 sentences)

  8. Endwith a closing • Thank again • Refer to future contact • Closing line: Best regards, Sincerely • Add your contact details • Proofread for typos and mistakes

  9. Automaticsignature Steve Edwards, Marketing Manager ABCD Inc.Tel. +555-7654321Fax +555-7654378steve.edwards@abcd.com www.abcd.com

  10. Exampleof a formal email Hello, I read on your web site that you offer Music CD copying for large quantities of CDs. I'd like to inquire about the procedures involved in these services. Are the files transferred online, or are the titles sent by CD to you by standard mail? How long does it usually take to produce approximately 500 copies? Are there any discounts on such a large quantity? Thank you for taking the time to answer my questions. I look forward to your response. Jack Finley Sales Manager, Young Talent Inc. (709) 567 - 3498

  11. Exampleofaninformal email Hi Tom, Listen, we've been working on the Smith account and I was wondering if you could give me a hand? I need some inside information on recent developments over there. Do you think you could pass on any information you might have? Thanks Peter Peter Thompsen Account Manager, Tri-State Accounting (698) 345 - 7843

  12. Use thepowerofthe internet • Use live links in your emails • Use grammar and spelling software to check for any errors • Use synonyms dictionary, online dictionary, thesaurus

  13. Thankyouandgoodluck!

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