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Computerised Transit Computer System

Learn how to use the Computerized Transit Computer System (CTCS) for traders at departure and destination. Get hands-on training covering declaration management, template creation, trader menu options, and more.

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Computerised Transit Computer System

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  1. Computerised Transit Computer System Training Session Trader Application Users

  2. CTCS Training Scope • Familiarise the end user with the CTCS client • Cover in detail the functionality of • Trader at Departure • Trader at Destination

  3. CTCS Client Startup • All you need is to open the browser and type the address in the Address Bar • Sample address displayed below

  4. CTCS Login • The system allows access only to authorised users • The combination TIN + login name is unique in the system

  5. Application Main Menu • On entrance the main application menu is displayed • This is built dynamically on the User Rights Example: The user has full access to the trader at departure and the trader at destination functionality Step 1: Step 2: Step 3:

  6. Declaration Entering a declaration in a number of ways (type in/load from file/template etc.) Continue editing saved declarations Declaration Management Simple and advanced declaration search facilities on a number of criteria Template Management Creating/updating and removing declaration templates Trader at Departure

  7. Declaration Menu • Input Declaration • Start a new blank declaration • Continue Declaration • Retrieve a saved declaration and continue editing • Edit Declaration • Reuse a submitted declaration as a template • Load Declaration From File • Load one or more declarations from file • Load Declaration From Template • Create new declaration from a template • Delete Session • Remove a saved declaration

  8. Input Declaration • Ability to enter a new declaration • Ability to save and/or submit the declaration

  9. Input Declaration – Menu 1/2 • Declaration Details • Information on the declaration and procedure type • the Departure/Destination and Transit Offices • the total values for items/packages and gross mass • Traders • The details of Principal, Consignor, Consignee and Authorised Consignee • Transport – Location Details • Information on the location of goods • Information on the transport means at departure and crossing border • Seals – Guarantee Info • Information on Seals and Guarantees • Goods Items • Detailed information on goods

  10. Input Declaration – Menu 2/2 • Write as Session • Save the declaration for later use • Write as Template • Save the declaration as a template In both cases a unique ID is provided by the system

  11. Record Information on: Loading Lists Declaration Place Type Procedure Departure Customs Office Destination Customs Office Transit Customs Office(s) Total No of Items Total No of Packages Total Gross Mass Containers Input Declaration – Details

  12. Input Declaration – Traders • Record Information on • Consignor • Consignee • Authorised Consignee • Representative • Display Principal Details

  13. Input Declaration – Transport and Location Details • Record information on • Transport Means at Departure and Crossing Border • Location of goods at Departure

  14. Input Declaration – Seals and Guarantee Info • Record Information on • Seals • Guarantees

  15. Input Declaration – Goods Items 1/3 • Get access to the goods items information • Add/Remove Goods Items

  16. Input Declaration – Goods Items 2/3 • Record information on • Consignor • Consignee • Country of Dispatch/Destination • Gross/Net Mass • Declaration Type • Commodity Code • Sensitivity information

  17. Record Information on Packages Containers Special Mentions Produced Certificates Previous Certificates Input Declaration – Goods Items 3/3

  18. Continue Declaration • Get access to saved draft declarations and retrieve for editing

  19. Edit Declaration • Use an existing declaration as a template • Similar to the Copy Declaration function

  20. Load Declaration From File 1/2 • Ability to upload a declaration form a file • File should contain the Declaration in XML format according to DDNTA structure • Once uploaded the user can submit the declaration

  21. Load Declaration From File 2/2 Step 1: Step 2: Step 3:

  22. Load Declaration From Template • Create a new declaration from a template • System will list all available templates

  23. Delete Session • Ability to delete a saved declaration

  24. Simple Search • Ability to search on: • LRN • MRN • Status reached on period (Date FROM – TO) • Type • Procedure

  25. Advanced Search • In addition to simple criteria search on: • Customs Office of Departure • Customs Office of Destination

  26. Search Results Step 1: Step 2:

  27. Declaration Summary • Summary of declaration information • One click access to allowed actions • Action menu built on the • Declaration status • User rights

  28. Action Menu • Displays the available actions for the selected declaration. These include the: • View Declaration • Copy Declaration • View History • View Results • Request Cancellation • Release Request • Print Accompanying Document The last depend on the declaration status

  29. View Declaration • Declaration displayed in read only form • Information of IE29 or IE15 is displayed • User can simply browse through

  30. Copy Declaration • Creates a copy of the declaration in memory • New LRN is attached • Declaration is available for editing • User can save and/or submit the new declaration

  31. Release Request • Declaration should be Under Control • The user just needs to indicate his/her agreement / disagreement with the minor discrepancies detected

  32. Cancellation Request • The user just needs to fill in the Cancellation Reason

  33. Print Accompanying Document • When a declaration is Released for Transit the Print Accompanying Document Option becomes available • Accompanying document resides on Trader server • User can download the document to client machine • Document is then available for printing

  34. View History • Lists all messages exchanged • Messages are time stamped • State Transitions are recorded • One click access to message contents

  35. View Results • One click access to the latest response by customs • IE16 • IE28 • IE29 • IE09 • IE62 • IE51 • IE45 • Customs action might have been superceded by trader action

  36. MRN Allocated (IE28) • Declaration accepted for processing • MRN allocated • Trader can issue cancellation request

  37. Under Control (IE60) • Notification that Declaration will undergo control • Trader can issue Release Request if minor discrepancies are detected during control • Trader can still submit Cancellation Request

  38. Release for Transit (IE29) 1/3 • Movement has been Released for Transit • No more actions by trader at departure are allowed • Movement can still be cancelled on customs initiative • Anticipated notification is IE45 (Write Off Notification)

  39. Release for Transit (IE29) 2/3 • Information content same as IE15 with the following extras: • Acceptance Date • Issuing Date • Any restrictions on the Itinerary • If control took place • Control Result • Seals Information (where appropriate)

  40. Release for Transit (IE29) 3/3 • Return Copies Customs Office

  41. Cancelled (IE09) • Decision to cancel a declaration either on customs initiative or on trader’s request • Cancelled is a final state – no more actions on behalf of trader or customs

  42. Cancellation Rejected (IE09) • Decision to reject a cancellation request issued by a trader • Declaration returns to previous state • Processing at Customs continues as normal

  43. Not Released for Transit (IE51) 1/2 • Major Discrepancies have been found OR • Minor discrepancies with which trader disagrees • Movement won’t get released for transit • This is a final state – no more actions are allowed

  44. Not Released for Transit (IE51) • Information why declaration has not been released for transit • No Release Motivation • Departure Control results • Results of Control at Header Level • Results of Control at Goods Item level • This is a final state

  45. Written Off (IE45) • Movement has been Released from Transit • This is a final state – no more actions are allowed

  46. Template Management • Ability to create, update and delete templates • Same information recorded and same screens used as for IE15 (Declaration)

  47. Trader at Destination • Arrival Notification • New arrival notification (blank/from template) • Continue editing of unfinished notifications • Movement Management • Search facilities on a number of criteria • Template Management • Creating/modifying and deleting arrival notification templates • Unloading Remarks • Continue work on unfinished unloading remarks

  48. Arrival Notification Menu • Input Arrival Notification • Start a new blank Arrival notification • Continue Arrival Notification • Retrieve a saved notification and continue editing • Edit Arrival Notification • Reuse a submitted notification as a template • Load Arrival Notification From Template • Create new notification from a template • Delete Session • Remove a saved notification

  49. Input Arrival Notification

  50. Input Arrival Notification – Menu 1/2 • Arrival Notification Details • Information regarding the movement • Presentation Office reference number • En Route Events • Information for each En Route Event (CTL Control, Incident Information, Seals Information, Transshipment, Containers)

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