College-wide Partnerships: Integrated Planning

1. College-wide Partnerships: Integrated Planning

2. Once upon a time…

3. There was a college… • Close to 10,000 students • Dedicated faculty, staff and administrators • A main campus and two centers • In a college town with a popular CSU • Near the ocean

4. And they lived happily ever after! The End

5. However… 2002 ACCJC Action Letter “…deficiencies in planning…”

6. 2008 Visit– 2009 Letter • Recommendation 1: Mission Statement • Recommendation 2: Planning and Assessment • Recommendation 3: Student Learning Outcomes • Recommendation 4: Library and Learning Support Services • Recommendation 5: Human Resources • Recommendation 6: Technology Resources • Recommendation 7: Financial Planning and Stability • Recommendation 8: Board of Trustees Evaluation and Policies • Recommendation 9: Leadership and Governance WARNING!

7. 2009 Visit – 2010 Letter • Recommendation 2: Planning and Assessment • Recommendation 6: Technology Resources • Recommendation 7: Financial Planning and Stability • Recommendation 8: Board of Trustees Evaluation and Policies • Recommendation 9: Leadership and Governance • Eligibility Requirement 5: Administrative Capacity PROBATION!

8. 2010 Visit – 2011 Letter • Recommendation 2: Planning and Assessment • Recommendation 6: Technology Resources • Recommendation 7: Financial Planning and Stability • Eligibility Requirement 5: Administrative Capacity PROBATION!

9. 2011 Visit – 2012 Letter • Recommendation 2: Planning and Assessment • Recommendation 6: Technology Resources • Recommendation 7: Financial Planning and Stability • Eligibility Requirement 19: Institutional Planning and Evaluation SHOW CAUSE!

10. SHOW CAUSE!

11. Why?How?

12. From the Team Evaluation Report… “For the 3rd time (2008, 2010, 2011) visiting team reports and official communication from the Commission to the college noted non-compliance with Recommendation 2.”

13. Which Planning Model? 2002: 1st new planning model 2002-04: Planning model on shelf 2005: 2nd new planning model 2005-09: Planning model mostly on shelf 2009: 3rd new planning model 2010: 4th new planning model 2010-12: Implementation of planning model critiqued by ACCJC team

14. Task 1:Deconstruct the Team Evaluation Report

15. Recommendation 2 To meet the standards, the team recommends that the college complete the strategic plan, institute an ongoing systematic evaluation process that communicates and clarifies the assessment tools used to measure the effectiveness of ongoing planning, program review, resource allocation processes, and student learning outcomes. (Standard I.B., I.B.3., I.B.4., I.B.6., I.B.7.)

16. From the Evaluation Report “…planning efforts continue to be out of compliance with the standards on planning in the following ways: • Core principles are aspirational statements rather than strategic goals; • Strategic plan was not informed by EMP; • Strategic plan did not identify time-bound, measurable, realistic and specific objectives.”

17. Spring 2012 To-Do • Revisit and articulate the challenges facing the district in order to replace the Core Principles with more specific and therefore more effective institutional goals • Prepare an addendum to the San Luis Obispo County Community College District, Cuesta College Educational Master Plan 2011-2016 that would describe those challenges and the rationale for the institutional goals • Evaluate the 2010 Integrated Planning Model to ensure that all components of that model meet accreditation standards

18. Spring 2012 To-Do • Add planning components as needed to ensure that the district’s planning processes included a complete cycle of evaluation, integrated planning, resource allocation, implementation, and re-evaluation • Revise the integrated planning model to explain more clearly the links among the planning processes • Craft clear definitions of all planning processes and terms and collect those definitions in a single document

19. Spring 2012 To-Do • Establish timelines and process descriptions for each planning process in the 2012 Integrated Planning Model • Prepare a strategic plan progress report documenting progress on the activities identified in the San Luis Obispo County Community College District Strategic Plan 2010-13 • Prepare a strategic plan to include objectives based on the new and improved institutional goals that are specific, measurable, attainable, realistic, and time-bound

20. Spring 2012 To-Do

21. Task 1:Assess the Integrated Planning Model

22. Assess the Integrated Planning Model • What’s missing? • What’s working? • What’s unclear?

23. What does the report mean by… An aspirational statement? A planning-to-plan objective?

24. Task 1: Build A New Integrated Planning Model • Consensus on concepts • Consensus on language

25. The report means … An aspirational statement = based in brainstorming instead of data A planning-to-plan objective versus specific actions Can you identify these?

26. Task 1: Build a New Integrated Planning Model • Identify primary writer/trainer • Appoint a brainstorming group • Train brainstorming group • Together identify • The function of the planning element • Who writes and who reviews • The annual timeline

27. Task 1: Build a New Integrated Planning Model • Brainstorming group = first readers • Series of drafts to larger and larger audience • VIOLA! An Integrated Planning Manual!

28. Task 1: Build A New Integrated Planning Model Lots of Options!

29. Task 1: Training on New Integrated Planning Model • Each standing committee • Flex day presentations • Tee shirts, water bottles

31. Task 1: Implement the Planning Model What comes first in your model?

32. Task 1: Implement the Planning Model What you have: An EMP with core principles What you need: Goals that are data-based Solution: EMP Addendum!

33. Task 1: Implement the Planning Model Gather data Analyze data to identify challenges Goals = statements of the College’s response to the challenges

34. Task 1: Implement the Planning Model What comes second in your model?

35. Task 1: Implement the Planning Model What you have: A strategic plan with planning-to-plan objectives What you need: Measurable objectives Solution: 1- Progress report to close out current strategic plan 2- New strategic plan with measurable objectives based on new Institutional Goals

36. Task 1: Implement the Planning Model Institutional Goal 2San Luis Obispo County Community College District will build a sustainable base of enrollment by effectively responding to the needs of its local service area. Can you write an objective?

37. Task 1: Implement the Planning Model • S = Specific • M = Measurable • A = Attainable • R = Realistic • T = Time-bound

38. Task 1: Implement the Planning Model • Institutional Objective 2.1: Increase the capture rate of the local 24‐ 40 age cohort by 2% annually • Institutional Objective 2.2: Increase the local high school capture rate by 2% annually

39. Returning to our story…

40. 2012 Visit – 2013 Letter • Recommendation 2: Planning and Assessment • Eligibility Requirement 19: Institutional Planning and Evaluation WARNING!

41. 2012 Visit – 2013 Letter “The planning model that Cuesta College has implemented is a robust and comprehensive model. All the necessary components are in place such that if Cuesta College completes and sustains its planning cycle, it will be in compliance by the end of the 2012- 2013 academic year.”

42. 2013 Visit – 2014 Letter No Recommendations! REAFFIRM!