Get Paid – Job Costing & Holdbacks

1. Get Paid – Job Costing & Holdbacks Presenter: Anne Stevenson

2. AGENDA Progress Billing-Common flags Progress Billing – less common flags Progress Billing – Billing Lines Options Progress Billing – Billing Lines Options Progress Billing – Reversing a Billing Holdback Release – Non AIA Retainage Release – AIA Billing Holdback – % Effect Integrate Subcontract to Progress Billing Pay when Paid Change Order Management

3. Get Paid – Job Costing & Holdbacks • Progress Billing-Common flags • Progress billing method, addition to contract line description and passwords to allow for the edit and update of a billing application ( without an invoice) are just three of the many flags we choose to customize progress billing.

4. Get Paid – Job Costing & Holdbacks • Progress Billing – less common flags • In the star options, there are some less commonly used flags. Many are related to custom changes so please discuss with Jonas prior to turning any of these one.

5. Get Paid – Job Costing & Holdbacks • Progress Billing – Billing Lines Options • In the billing lines themselves, there are some key options to be considered.

6. Get Paid – Job Costing & Holdbacks • Progress Billing – Billing Lines Cont’d • If you use a Report ID you have the option of adding a title that will print on your billing application. • Billing lines can be linked to Cost Items. This is used when CM jobs are marked up and billed in Progress Billing. • I always recommend defining the Cost Item and Cost Type to be used for billing. • Sales Tax Applicable is for US clients who need to indicate, on a line-by-line basis, if Sales Tax is applicable.

7. Get Paid – Job Costing & Holdbacks • Progress Billing – Reversing a previous Billing • When a progress billing needs to be reversed, after the invoice has been posted, simply select Reverse Progress to create a credit billing.

8. Get Paid – Job Costing & Holdbacks • Progress Status • The Progress Status screen was added to streamline the progress billing process

9. Get Paid – Job Costing & Holdbacks • Holdbacks/Retainage • Holdback percentages are identified on the Job Master when it is first created in Jonas.

10. Get Paid – Job Costing & Holdbacks • Holdback/Retainage • The Holdback will be automatically assumed on all billing lines created on the Job including those created automatically for change orders.

11. Get Paid – Job Costing & Holdbacks • Holdback Release – Non AIA • For non AIA billing clients there is an Automatic Holdback release that identifies billings and the their holdback within a user defined date range.

12. Get Paid – Job Costing & Holdbacks • Holdback – Non AIA

13. Get Paid – Job Costing & Holdbacks • Retainage Release – AIA Billing • In the past, when holdback was released on an AIA billing, each line had to be accessed and the value had to be reduced to create the holdback release. • A new flag was added that provides you the opportunity to change the holdback value on All Lines, assuming they are all being reduced to the same value.

14. Get Paid – Job Costing & Holdbacks • Holdback – % Effect • During the life of a project, the established Holdback % may be altered. • In Jonas, this change can be done for transactions moving forward, or it can be done for both past and future transactions.

15. Get Paid – Job Costing & Holdbacks • Integrate Subcontract to Progress Billing • This flag, added in 12.2, provides you the option of tracking the relationship between your A/R billing line and your Subcontract Progress to Date. • A new feature has been added in 12.3 that fully automates this process.

16. Get Paid – Job Costing & Holdbacks • When a billing line is processed, the Subcontract is updated as follows: • We billed 30% on Line 2 for Underground Servicing

17. Get Paid – Job Costing & Holdbacks • The Subcontract is automatically updated per our settings. • When we go to Record Progress to Date, the contract has automatically been updated by the 30% that was billed on the Billing Line.

18. Get Paid – Job Costing & Holdbacks • Pay when Paid • Linking our subcontractor’s payments with a billing line is not always possible or practical in every environment. • If we are working in a pay-when-paid environment we can use retrieve payables for specific jobs, after we have been paid

19. Get Paid – Job Costing & Holdbacks • Change Order Management It goes without saying, that we don’t want to miss any billing opportunities, and yet we do. • Change orders can be difficult to manage, quote, and bill if they are not carefully controlled. • Ideally, all change orders should automatically generate a new billing line so that they are billed in total, or at least partially, on your next billing cycle. • To better control this for users of basic C/O Management, a flag has been added to create the additional billing line only after the C/O has been approved.

20. Get Paid – Job Costing & Holdbacks The use of Change Orders in Jonas results in the automatic adjustment to both Cost and Revenue

21. Get Paid – Job Costing & Holdbacks The creation of the Change Order results in the addition of a Billing Line

22. Get Paid – Job Costing & Holdbacks And finally, the Change order will result in the automatic creation of a Sub Change Order if we used a subcontractor to carry out the Change.