Student Travel Reimbursement

1. Student Travel Reimbursement SkyVU How To Guide

2. Login to SkyVu • https://www.vanderbilt.edu/skyvu/ Click here to access SkyVU

3. SkyVU Dashboard Your expense icons may be in a different location on your front screen, but can also be found in your menu navigator at the top left.

4. Create an Expense Report Please note, if you have not previously logged in to file an expense report you will see a different screen. On the right hand sign, choose the selection “Create Expense Report” Make sure you have clicked on “Expense Reports”, then click the (+) sign.

5. Creating Your Expense Report Input expense report name, usually the conference attended, and the identifiable date. Upload your “Intent to Travel Form” here by initially clicking the (+) sign. To add your first expense, click on the (+) sign underneath Expense Items.

6. Adding an Expense Use transaction date Always use VU General Expenses Select the expense that best fits your needs from the drop down menu. Most of your expenses will be listed under “Domestic…”

7. Adding an Expense This number should match number on your receipt. Insert total amount of charge.

8. Uploading Expense Receipt Upload your receipt by clicking (+) sign. Be sure to scroll over and click the “shared” box Upload your document, the title will auto populate to the file name, and then type in “Receipt” for the description.

9. Entering Financial Information Your Program Manager will provide you with the correct financial details. DO NOT change the Account Number. This is auto populated based on the expense you are adding. When changing a field, type in your desired number and let it auto populate, then click on the correct number that is shown. Click here to enable the search fields

10. Save and Add Additional Expenses To add additional expenses, click “Save and Create Another”

11. Vanderbilt Meal Per Diem • Select “Domestic VU Meal Per Diem” from dropdown menu. • If you would like to request meal per diem expenses, please use a separate day for each expense. • If you left on Monday, and returned on Friday, you would receive 5 days of meal per diem expenses. • Meal per diem rate is $51.00/day. • You do not need to include a receipt for these expenses. • Where it requires Merchant Name, please input “Vanderbilt University”.

12. Submitting Your Expense Report Save if you need to return, or Submit when ready. Check that you have read and accept the travel policies. Double check your expenses, and receipt attachments if needed.

13. Submitting Your Expense Report Once you have submitted, you will be prompted to confirm you’ve attached all the required documentation and receipts, click yes if so.