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Sustainable Project Management: Ensuring Success and Mitigating Risks

Learn how to sustain a project for your association by managing risks effectively. Develop a project plan, monitor progress, and evaluate outcomes. Key factors include governance, leadership, communication, and ethical behavior. Identify and mitigate common issues that can jeopardize a project.

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Sustainable Project Management: Ensuring Success and Mitigating Risks

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  1. DAY 2 Session 9 How can my association sustain a project? Features of a successful project Managing risks

  2. Outcomes for participants At the end of this session participants should be able to: • Understand how to measure what matters most when managing a project • Describe the importance of managing risks for an association project

  3. Moving a development proposal to a project • Should the proposal be accepted it will move to project status • A project plan will need to be developed • Your proposal will form the basis of a project plan

  4. Features of good project management • Developing a project plan • Identifying tasks and how goals will be achieved • Identifying the resources needed • Managing the implementation of the project plan

  5. Project implementation • Monitoring progress in achieving tasks-on time and on budget • Managing risks • Ensuring communication with all project stakeholders about goals, progress and achievements • Evaluating outcomes • A project manager also reports on outcomes to the project sponsor and any external funders

  6. What is most important when managing a project • Brainstorm – what do you think is most important?

  7. Key factors for sustaining a project • Good understanding of BSLA objectives • Sound governance • Strong leadership – good support from association leadership • The right people implementing the project, who are supported and motivated in their work • Effective relationships • Sound financial base and management • Managing risks – a realistic assessment of risks • Effective communication • Evaluation - of outcomes and processes (more on this on Day 4) • Ethical behaviour • Manageable size and objectives • Plan for sustainability

  8. Managing risk What do you think are the main things that could wrong and jeopardise a project?

  9. Managing risk – some common issues • Poor coordination of activity • Inadequate funding • Lack of skills to complete tasks • Inappropriate partners • Lack of shared understanding about goals and outcomes • Poor communication • Poor communication • Fraud • War • Change of government • Currency fluctuations

  10. Risk management plan - handout Consider the handout describing how main risks can be managed. A table like this is a useful way of charting risks and strategies for managing them and commonly used in projects.

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