Europcar is proud to be the lead sponsor of the national initiative, “Green Office Week”

1. Europcar is proud to be the lead sponsor of the national initiative, “Green Office Week” ---------------------------------------------------------------------------------------------------------------------- Join us in making South Africa a green nation. To help you attract and engage everyone at your office in ‘greener’ behaviours during and after Green Office Week, we have prepared a kit with some attractive visual communication for you to display in your workplace. The kit consists of the following: • Green Reminders that you can print and display in your office or even better, e-mail to your colleagues • Green Office Week Poster • E-mail copy ___________________________________________________________________________

2. WHAT TO DO WITH THE GREEN REMINDERS & POSTERS Green Reminders • Place your logo on all of the PowerPoint slides as indicated and print out the number of reminders you require • Display them in areas that are relevant or send them out by e-mail or use them as pictures to make your e-mails more interesting Posters • Place your logo on the document and print as few copies as you require so that you can make your office aware of the week • We suggest that all the posters should be displayed before the week takes place in order to promote the week Take care when you are printing your material so that you waste as little paper as possible.

3. PREPARING FOR GREEN OFFICE WEEK • The week before Green Office Week starts, we suggest that you prepare all of your material as follows: • Visit www.greenofficeweek.co.za for a free download of your Green Office Week toolkit and the national daily themes • See our suggested timelines and suggested email schedule to communicate with your co-workers • Feel free to use our email content and save time (tailor the content to suit your office/business)

4. SUGGESTED TIMELINES FOR THE DISTRIBUTION OF MATERIAL

5. E-MAIL CONTENT In consideration of your busy schedule, we have provided you with email content for you to copy and send to your co-workers. • There is a focus area and theme for each day of the week and we provide hints and tips that your business may want to follow – or insert your own tips • We have marked in green all areas where you insert your own text • Copy the subject line headings for each daily email which indicates the official national theme for the day.

6. EXAMPLE OF AN E-MAIL

7. E-MAIL: WE ARE TAKING PART IN GREEN OFFICE WEEK 2012 Subject: We are taking part in Green Office Week 2012 Dear <Name of Colleague/s> As a business and an office, we will be taking part in Green Office Week 2012 from the 16th to the 20th of April this year. The theme for Green Office Week 2012 is You make a difference. We have committed to getting involved in the green office initiative because our planet is our responsibility and we acknowledge that by our actions we can make a difference. During the week we will focus on green/sustainable office practices and guide you with daily hints and tips. Regards <Sender>

8. E-MAIL: MONDAY Subject: Make a difference on Monday by finding more ways to save on printing Dear <Name of Colleague/s> We look forward to your full participation in Green Office Week . Join us in making a difference. Our objective for today is to get us to save on print volume. Why? Because you save paper and save money! Tips 1. Practice printing abstinence! Just don’t print!2. Email your documents; Send electronic invoices to clients3. Transfer articles to your smartphone or Kindle/iPad If you have to have to print: • Print on both sides of the paper • Avoid print errors by previewing your printout and editing it • By previewing you can also resize your document and shrink it to fewer pages. (Use smaller margins, smaller font and closer line spacing to get more to a page) • Use the Selection option in the Print Dialog to print only the parts of a document that you need • Save on ink: when relevant print in grayscale by default (default setting is called draft mode, toner saver, print saver or economy) 4. Opt for pdf instead of paper5. Friendly pdf files can easily be emailed 6. Track personal footprints; How about a system that allows staff to track how many print copies they are responsible for each month? 7. Check/update your document distribution lists and keep them current 8. Where possible, hold paperless meetings Regards <Sender>

9. E-MAIL: TUESDAY Subject: Make a difference on Tuesday by looking for ways to save on lighting  Dear <Name of Colleague/s> We encourage you to continue making a difference. Make a commitment to create an energy-saving awareness campaign. Our objective for today is to get us save on lighting! Why? Because you save on energy and you save money on a lower electricity bill.Tips: 1. Switch lights off! Offices, and meeting rooms, lecture rooms, not being used do not need lights on.2. Ditto for restrooms, storerooms, and leisure areas. 3. If possible, move desks to maximise on day light? Where you do need lights on: • Light bulbs should be energy-efficient – these use less watts • Switch lights off when you leave your office to go to meetings or to lunch. Regards<Sender>

10. E-MAIL: WEDNESDAY Subject: Make a difference on Wednesday by sharing tips on greener driving  Dear <Name of Colleague/s> Let’s keep making a difference. For many of us, cars are an essential part of everyday life, but their carbon footprint is a threat to the planet. To reduce your carbon footprint one of the most important things you can do is to drive greener. Tips: • Keep your speed down as driving at 80-90 kph means your emissions will be lowest. Driving over 100 kph will rapidly increase your emissions and so will travelling at less than 25kph! 2. Avoid sudden starts and stops and go the speed limit. Not only does speeding and jerky driving kill your KPL (kilometres per litre), it's dangerous. As a general rule of thumb, keep your engine speeds between 1,200 -- 3,000 RPMs, and up-shift between 2,000 -- 2500 RPMs. 3. Avoid unnecessary revving or idling of the engine as this uses more fuel. 4. Go easy on the breaks; harsh acceleration and braking can use up to 30% more fuel and can cause increased wear and tear on the vehicle. 5. Get the car serviced regularly (according to the manufacturer's schedule) to maintain engine efficiency. 6. Where possible drive with the windows up to reduce drag and make your fuel consumption more efficient. • Check tyre pressures regularly and before long journeys. Under-inflated tyres create more rolling resistance and so use more fuel. Getting tyre pressures right is important for safety too. Refer to the handbook as pressures will normally have to be increased for heavier loads. 8. Go easy on the aircon as it uses more fuel. 9. Switch off the engine if you think you will stationary for more than two/three minutes. 10 Drive wise and minimize unnecessary kilometres by doing errands in one trip, getting good directions, and calling ahead. • Control your speed. Speed limits are there to be observed, but did you know that travelling at less than 25kph creates the most pollution? As your speed increases up to 90kph, your level of pollution decreases. Regards<Sender>

11. E-MAIL: THURSDAY Subject: Make a difference on Thursday by looking for ways to recycle more  Dear <Name of Colleague/s> We hope this week is inspiring all of us to a wiser way to work – saving the planet saves money as well – and therefore jobs! Our objective for today is to reuse and or recycle where possible. Why? Because all offices need to save on waste! Tips: • Provide trays to collect and reuse print and copy error sheets quarters and use like post-it notes • Cut up scrap paper and bull-clip it as a notepad; or cut in quarters and use as post-it like notes • Use back of printed A3 sheets as flipchart paper at office meetings • Reuse envelopes for inter-office correspondence • Reuse shipment boxes • Reuse files • Use reusable or recyclable containers for shipping your products and reuse newspaper, shredded paper, bubble wrap and cardboard boxes for packaging • Donate out-of-date stationery to local charitable or environmental groups • Donate items no longer useful to your company e.g: furniture • Provide bins/recycling containers, and zone them appropriately, for collection of old technology (e-waste), newspapers, magazines , plastic bottles, cans • Buy recycled paper whenever possible • Look for the recycled option in all the products you buy • Purchase rewritable CDs and DVDs • When planning events think of items that you can reuse or recycle at other events. Regards<Sender>

12. E-MAIL: FRIDAY Subject: Make a difference on Friday by sharing a green culture with suppliers and clients  Dear <Name of Colleague/s> …And it’s the last day of Green Office Week. Let’s share the spirit of it! Our objective for today is to get our suppliers and clients to know that our organisation cares. Tips: • Use your electronic documents to carry messagese.g.: At the bottom of your emails a green message such as:. • Think twice before you print this email • On your electronic invoices and statements have a pre-printed green message such as: We believe in saving trees! • On your Agendas and Minutes and board packs say: We favour green meetings • Encourage suppliers and contractors to provide collection or recycling of used products where possible • Share what you have done with suppliers and clients and encourage them to do the same • You can also share the tips that you have received over the week with family and friends so that they can make a difference out of the office. Hope you have enjoyed Green Office Week. Let’s keep the spirit going throughout the year! Regards<Sender>

13. THE GREEN HEART AWARD You can reward a colleague who has really made a difference and inspired you by: • Nominating them as a green champion by entering them for a Green Heart Award • Visit www.greenofficeweek.co.zaclick on the Green Heart Award tab and fill in the nomination form

14. Enjoy the week and thank you for making a difference