Agenda

2. Agenda • Summer School • SSPR updates • Transition to fall for current students • Student MetroCards • Stop to School Transportation • Door to Door Transportation • New students • Tasks to complete for September school opening • School Session Time • Extended Day Indicators • SVER (SE Reconciliation) • Non-Public School Calendar application (Charter Schools)

3. Summer Transportation • Students attending DOE summer school programs receive the same transportation they had during the school year • Stop to school transportation • Students use same bus stop (Stop may be at different corner of intersection) • Students not eligible for stop to school during the regular year but are attending a different summer site more than .5 miles from their school may be assigned shuttle stop to the summer location • Specialized transportation for mandated students to summer site • Summer MetroCards shipped to summer site • Charter schools may request MetroCards through OPT for remedial summer programs that mirror DOE structure • Schools update Summer School Pre-Registration (SSPR) in ATS (SSPR closes June 27) • Identify summer site • Change Promotion in Doubt Indicator (PID) to mandated (M) or not attending (N) • Summer Ridership available June 24, 2013 • Summer sites will view all students assigned to that site • Each school will view ridership for their students

4. Spring Term to Fall Term Transition • Eligibility Changes • Grade 2 student with B distance: full fare to half fare • Grade 6 student with C distance: full fare to half fare • Sort TLST screen by grade or class to identify students: advise parents in June that eligibility will change in the fall • Note these changes if using RTPL report for MetroCard log to ensure you provide the correct type of MetroCard in the fall • Eligibility may change if students change address over the summer • Verify eligibility on TLST screen before distributing MetroCards

5. Sort TLST by Grade Students in Grade 2 with B distance will change eligibility from F to H after the ATS rollover Follow the same process for students in grade 6

6. Student MetroCards • Fall MetroCard shipments based on ATS data at end of June • Cards sent for all students with AT or AP status +20-25% • Estimate shipment by reviewing MetroCard Inventory at the end of the year • Adding Grades or Students? • Check TLST screen after ATS rollover • T eligible students to request additional cards • Email publicschoolmetrocards@schools.nyc.gov • Advise MetroCard team you have updated your ATS data and request additional cards • Check MetroCards shipments in late August • Keep MetroCards separated by type • Run RTPL in September • Verify eligibility on TLST prior to distribution

7. Stop to School Transportation • Students assigned stop to school transportation that remain eligible will use the same stop in September • Review Ridership last week of August to confirm route number and times • No updates required in ATS • Ineligible students will have stop deleted (OPT will send half fare MetroCards for these students) • NCLB students • New students will be assigned stops and routed by OPT • Review Ridership for students displayed with stops starting with 95 • Enter stop number and variance (N2003) on student record in ATS • Students “aging out” out of NCLB will have stop deleted • Remind parents younger siblings may be affected

8. Door to Door Transportation • OPT develops routes based on SVER data • Students returning to your school in September • Students attending a different school in September • Returning students no longer mandated for door to door transportation can be assigned stop to school transportation (through grade 8) or provided with an SE MetroCard • SVER deadline June 27 • Review Ridership in late August • Discuss any issues or data changes required with your CFN liaison • Address changes over the summer may have to be updated in STRE

9. New Students and Late Registration • OPT reviews student data after ATS rollover • Transferring students • New K students • New grade 6 students in middle schools • Eligible students will be assigned to existing stops or new stops may be created • Students registered after the ATS rollover • Schools must assign stops to eligible students or request new stops using the OPT 199 application • Review Ridership in late August

10. Other Issues that Affect Fall Transportation • Gifted and Talented programs • Reinforce with parents that stop to school transportation is not guaranteed • Eligible students will be placed at existing stops or new stops created • If a new stop cannot be granted the student may receive a MetroCard for transportation • Variances • OPT will inform schools regarding variance renewal • Class Creation • Identify OPT code on CMOD screen • Schools with Annexes • Ensure classes are associated with the correct OPT code

11. This school has one ATS school code (30Q150) Two OPT codes: Main Building (30150) Annex (30408) • Tie classes to correct OPT code • Assign stops from correct OPT code

12. School Session Time • Used to confirm session times for new school year: Deadline is May 3, 2013 • Regular and Extended Day schedules for • Stop to School Transportation • Door to Door Transportation • Schools may carry over existing schedule or submit new request • Office of Labor Relations (OLR) review to ensure instructional requirements are met, SBO has been approved • OPT review for start and end times • Review status or session time request by logging in to check • Most schools will have confirmation before school year ends • Principals communicate with OLR to resolve any issues • Confirmed and approved session times on OPT web site in late August • Access application on OPT web site: School Resources>School Applications Log in

13. Update Extended Day Indicators • Identify which students will follow your regular or extended day schedule • Mandated (M) or Voluntary (V) • Student will be assigned bus route that accommodates your extended day schedule • Non Applicable (N) • Students will be assigned bus route that follows your regular schedule • Update indicator for all current students by June 27 • Update FUT EXT INSTR indicator field • September routes will reflect these changes • New students and adjustments • Update EXT INST PD indicator field after ATS rollover, through October 4 • These changes will be reflected in revised routes effective November 4 • Review Ridership in late August for current indicators • Information on completing these updates posted on the OPT web site • School Resources>Key Documents

14. Door to Door Transportation Reconciliation (SVER) • Provides OPT with information to create September door to door bus routes • Students mandated to receive door to door transportation on their most current IEP/SESIS • Before beginning the reconciliation: • Complete List Notice process for students transferring to different schools • Create future classes for students returning in September • Enter the correct code for each student on the SVER • Student returning to your school • Student attending different school • Student no longer mandated for door to door transportation • Student no longer requires any transportation • Information on completing these updates posted on the OPT web site • School Resources>Key Documents

15. Non-Public School Calendar Application • Non-Public and Charter schools use this application identify days of service • Days school will be open when DOE schools are closed • Half days • Step by step guidelines posted on the OPT web site • School Resources>School Applications Log in