Time Management & Time Leadership Tips To Become A World-Class Student

1. Time Management &Time Leadership TipsTo BecomeA World-Class Student By Dr. Ronak Shodhan January 18, 2003

2. Special Thanks • Mr. Vikram Sorathia, PhD student, DA-IICT • Mr. Sanjiv Shah – a great thinker and doer • Mr. Brian Tracy – master of TM • Mr. Nitin Doshi – Book Plaza • All of you – my “villains” • The MBS team – For catching my BLUFF!

3. What is Time? • Is it a resource? • Is it a concept? • Can it be really managed? • What are its characteristics? • Successful persons’ perceptions of Time

4. What and What wait for Nobody? • Time and Tide, of course!! • Time CANNOT BE MANAGED.. Period. • The presentation is over … you can leave the room. • How can you manage something that is not in your control??

5. But wait for a second… • Your actions can be managed. • Your thoughts can be managed. • Your plans can be managed. • Your life can be managed. In short, Time Management = Life Management

6. Let’s Accept the fact • Time was, is and will always be our boss. • We must try to understand its behavior and plan our actions accordingly. • Constant wrestling match between You and Mr. T. Either you are on Top or Mr. T will be on Top.. • Where do you want to be?

7. Are These Your Problems ? • I’m ambitious but unable to fulfill all that I wish to do • I’m a student and have a problem of concentration. • I’m always surrounded by crises in life • None of my plans have worked so far. • Never can I finish any task in its stipulated time.

8. Why an average student is always under Time Stress? Think of a Play Script where • Student is an actor – Hero of our story!! • Who has to play a lot of roles • Has many courses • Has goals for each course • Has made plans for each course • And is happy at the beginning of the semester

9. Why an average student is always under Time Stress? Now think of the “Villains” and “Dirty Jobs” • Professors – too many • Homework, Quizzes, Exams, lectures, labs • Due Dates • Friends who like to Party • Temptations – sleep, movies, etc. • Etc.

10. Why an average student is always under Time Stress? Now think of the Twist of Luck • Dead Lines - Limited Time • Limited info store/process capability • Parents’ high expectations • Conflicts within priorities • Confusion • Etc.

11. Why an average student is always under Time Stress? The End Result: • Our hero is bloodied by the blows of all the “nice things” he wanted to accomplish.. • He is depressed, under tremendous stress and basically is living one moment to the other by the time the end of the semester comes.. • All the negative feelings start devouring his mind… worries, fear, depression, despair, etc.

12. Are you • one of these students? • If not, Great for you.. You can leave this presentation or replace me here.. You deserve the applause… • But, If yes… you need help… very very solid and sincere help..

13. Good News • Every one can learn the techniques of Time Management – which we will call from now on wards, Life management. • This is an acquired Skill and not a sign of a gifted person • Any one, who wants to use Time to make his dreams come true, REALLY CAN!!

14. Let us Pause for some thoughts • Attitude of a person determines his altitude. • If you do not know where you are going, you will end up exactly there. • World gives way to a person who knows where he is going • If you want to fly with an Eagle, do not scratch the earth with the Turkeys. • There is no better time to start managing time than right this instance.. Right this moment!!

15. Let us Pause for some thoughts • Take a close look at T I M E.. • What do you see? • I see that Time is shouting loud and clear T for Try Harder I for Imagine (Dream, Vision) M for make it happen – perseverance E for Excellence

16. Let us Pause for some thoughts • Some times, TIME takes on different colors • T for To • I for Improve • M for My • E for Efficiency and Effectiveness In other words, TIME tells me use me to be the best you can!!

17. Let us Pause for some thoughts • This is for you to feel in your interpretaion of TIME: • T • I • M • E

18. Let us Pause for some thoughts • The Million dollar question is • Are you listening to the cries of passing moments? • Are you even aware that each fleeting moment passing by takes away with it a golden opportunity for you to be a world-class student? • The passed moment will never be bought or brought back… That is the absolute truth!! • Looking at all of you, How I wish that I also be your age… with the wisdom I have today, perhaps I can rewrite my own history…

19. To Summarize • Time management deals with efficiency of our actions in using available resources to make the most of the available time And • Time Leadership deals with the effectiveness of our actions in using available resources to make the most of the available time

20. VISION • First and foremost step to be on top of Mr. T is to have a vision – a life vision. • Vision gives you a long term perspective as a student.. • Every successful student has a vision • Vision shapes our plans and actions, it gives purpose for our actions, it gives the FOCUS

21. Mission Statement • Second important step for Time management is to have a Mission Statement • Identify how you want to achieve your vision, what actions you want to carry out in general so that your life becomes valuable to the mankind and your parents become proud of you

22. Self-Evaluation • Carry out a self-evaluation and find out where the weaknesses are.. • Use the given worksheet and see where you stand.. • Don’t worry what you score is… from now onwards, it is going to get better and better and better • Most Important thing is to find out your current location or status • The competition is only with yourself

23. Evaluating Personal Time Expenditure Style Urgent Activities/ Tasks Not Urgent Activities/ Tasks Deadline-oriented work Crises/Emergencies Burning Problems Sicknesses/ Cures Serious Affairs Results: Stressful life Deteriorating Health Crises/Disaster Management Planning, Visualization, Affirmations Maintenance/Prevention Nurturing & Building Relationships Capacity building programmes Self Rejuvenation Recognizing opportunities in Life Situations Results: Visionary Person Life full of Vivek Balance & Control Only Genuine Crises Important Activities/ Tasks I II Disturbances by Telephone /People Some Post/ Meetings/ Newspapers Many social functions All non-assertive activities Results Busy in Unimportant Crises/ Emergencies No long term focus, Consider Planning useless Image conscious, No Control over life Feel helpless, Victimized Non Assertive character Petty Activities/ Mindless work Some Posts/ Meetings/ calls Fun/Freak-outs Activities to kill & Pass time ResultsNo Productivity Meaningless Life Dependent Character Only ‘Time-Pass’ relationships Not Important Activities/ Tasks III IV

25. Score: 70 - 100 : Excellent! You’re a great person! 50 - 70 : Good ! But you can still improve a lot 30 - 50 : Fair. Try to tighten-up your Time-Leadership habits. 00 - 30 : Very Poor. Please immediately learn low to take charge of your life

26. Main weapons to Conquer Mr. T • Vision – Life perspective • Mission Statement - Life Action • Goals – Long to Mid Term - Focus • Objective – short to mid term • Plans – near term to short term • Actions – Tasks, sub tasks • Resources – limitations, relationships • Priorities – Dealing with multiple objectives

27. Main ammunition to Control Mr. T • Discipline • Willingness – Willingness for preparedness is more important than willingness to WIN!! • Commitment – total dedication • Positive Attitude – Optimism, enthusiasm • Healthy Mind • Clarity of thoughts – Ability to say NO

28. Role of Time Perspective • As a student, at present you have to have Time perspective as follows: • This week • This month • This semester • 4 years at DA-IICT • 1st Job – launch of career – 2 years • Next Job – 2 to 5 years • Career – 5 to 20 years

29. Remember • Long Term perspective sharpens your short term perspective – To be a world-class student, you have to have a long term perspective • Time Management is nothing else but Life management which is nothing else but Mind management – start controlling your mind to control your actions and to make your dreams come true

30. Long-term Vision

31. Medium-term Vision

32. Remember • All highly successful people have put a very high value on Time • No success is possible without organizing your actions in the most efficient and effective manner • Time Management will be a vehicle to take you where you would like to go!!

33. Psychology of TM • Must have desire to master TM • Affirmations that I am excellent at TM… repeat, repeat, repeat • I am well organized or I concentrate easily • I use my time well… • Visualize … see yourself as well organized, efficient, effective – Mental Rehearsals

34. Psychology of TM • Act the part – pretend that you are excellent in TM – Fake it until you make it • Modeling – pattern after someone who uses his or her time well, what she will do in a given situation – follow the person who you admire • Look upon yourself as a Role Model and as an example

35. Psychology of TM • Self Esteem plays an important role • Value of your life – value of time • If you use your time well improves the quality of your life

36. Brian Tracy’s 12 principles – Why TM is Necessary? • Valuable contribution – better self esteem • More you put in, more you get out • Look at yourself as a factory – input, process, output – increase the quality of Output • Level of your accomplishment increases • Time is the scarcest of resources – inelastic, perishable, irreplaceable, inflexible, indispensable • Judgment, foresight, self-reliance, self-esteem – leadership qualities

37. Brian Tracy’s 12 principles – Why TM is a Must? • Result oriented - key qualities of super achievers • Work smarter and not harder • Good time Management a source of energy, enthusiasm and positive mental attitude – you feel good about yourself • Self discipline – grow as a person, character, confidence and an unshakable belief in your abilities • Lasting motivation only comes from achievement • Now, this minute is all the time you have

38. Brian Tracy’s 7 ways to be better at TM • Self Image determines your performance • It takes time, repetitions to learn new habits • Promise to be excellent at TM to all • Start in just one area – let it spread • Never allow an exception – watch carefully • Trial and Success method – learn how to succeed, analyze your reasons, why this is happening – time to reflect • Absolutely believe that you can and will be excellent at TM – there is a relationship between your beliefs and your achievements

39. Thieves of Time for Students • Sleeping • Internet surfing if not purposeful • Laziness and procrastination • Friends who love to waste time • Lack of plan • Shooting the breeze for too long • Waiting for friends who take too long • Etc.

40. 6 ( Learn ) 1 ( Life’s Mission Statement ) The Six Step Process of Learning Time-Leadership 5 2 ( Implement ) ( Connected Plans ) 4 3 ( Plan Next Week ) ( Recognizing Roles )

41. Importance of Feedback • Make weekly plans • Start with the mission statement for the week • For each role, define goals • For each goals, define tasks • Add the following four goals and define tasks: • Physical well-being • Emotional well-being • Spiritual well-being and • For intellectual well-being

42. Importance of Feedback • At the start of the week, assign priorities and schedule times and order • As the week goes by, update status of each task as complete, delegated, postponed etc. • At the end of the week, review status of each task, analyze what happened and why • Repeat and Improve performance next week • Trial and success method

44. Time Leadership - as a way of life emerges when we use both the Hemispheres of our brain. Dimensions of Time Leadership Commitment & Accountability are cornerstones of Success Vision is use of imagination to make things happen. Decisiveness is learning to kill procrastination Success is knowing Cause-Effect relationship well Concentration is Spending time in appropriate proportion Efficiency is practicing self control with things Love is what works with people Relationships are the bridges to success Listening is the ability that builds relationships Maturity is what to change and what not to

45. What is the Life-Style of Time Leaders? Those who practice the dimensions of Time Leadership are Opportunity-minded people Prevention-minded people Continuously Affirming people Continuously Learning people People Who love Change People who Think & Contemplate a lot People who have mammoth Faith in Life People who maintain Freedom to choose at all points of life

46. The Glory of Time Leadership Best Practices of Time Leaders are Excellence Every Moment Creativity Every Moment Ever Increasing Courage Ever Increasing Balance The Crown of all is - Delegation

47. Personal Mission Statement Scenario- Condolence Gathering Write down your life’s five most important roles. Assume that the people associated /related with these roles are present in this gathering What people say about you that gives you happiness, satisfaction and pride If all these things you wanted to be printed in news paper the next day How would you like it to be? Write this news with a headline This is the first draft of your personal mission statement.

48. In all of life, there are sequential stages of growth and development. A child learns to turn over, to sit up, to crawl, and then to walk and run. Each step is important and each one takes time. No Step can be skipped. This is true in all phases of life, in all arenas of development. It is true with individuals, with marriages, with families, and with organizations.

49. The Beginning • Develop a vision to be a world-class student • Create a Mission statement for life and for each week • Self-discipline, will power and be positive • Identify roles, goals and set priorities • Action, Action, Action – No procrastination • Trial and Success theory… learn and improve

50. Stations on your Journey • Happiness • Success • Self Esteem • Confidence • Excellence • Positive feeling • Super Achievement as a student and person