WIDA ACCESS 2.0 Online EL Test Coordinator Training

1. Welcome! Before we begin, please make sure you have a username & password and can log into the two sites below. Then please keep these sites open throughout the training. WiFi Access MCSA Staff PW: mcsa25144 WIDA website: www.wida.us • If no log in, contact 866-276-7735 or help@wida.us • If you forgot your password, click “forgot password” WIDA AMS: www.wida-ams.us • Use Account from last training • New School Test Coordinators, contact your RT if you don’t have account

2. WIDA ACCESS 2.0 Online EL Test Coordinator TrainingSchool Year 2018-19

3. Assessment and Accountability Branch • Keith Kameoka- Acting Director, Assessment and Accountability Branch • Assessment Section • Brian Reiter – Administrator, Assessment Section • Karen Tohinaka– ACCESS 2.0 Online Project Lead • Paul Dumas– Test Development Specialist • Bruce Hirotsu– Technical Support • Office of Curriculum, Instruction and Student Support • Jennifer Renfro– Director • Andreas Wiegand- Educ Specialist, English Lang Learners • Andrea DeGre- Title III • Audrey Mangone- Title III

4. Agenda What is WIDA? Overview of New Site Navigation Features and Resources Training Course Requirements and Preparation Roles and Test Security Accommodations & Accessibility Technology WIDA AMS User Management Preparing Students Online & Paper Test Administration Reports

5. What is WIDA ? Consortium of 39 States & Territories ELD Standards & Assessment Professional Learning Website: https://wida.wisc.edu Helpdesk: help@wida.us

6. WIDA AMS works best in Firefox and Chrome. Don’t use Internet Explorer WIDA AMS WIDA.wisc.edu

7. Overview of the Online Assessment • Grade clusters • Adaptive: Listening and Reading test performance determines placement in Speaking and Writing • All test items score centrally

8. Estimated Administration Times Online Students work at their own pace using the following guidelines: Listening: Approximately 40 minutes. Reading: Approximately 35 minutes. Speaking: Approximately 30 minutes. Writing: Approximately 45 minutes (Tier A) and 60 minutes (Tier B/C)

9. Adaptive Testing Online Performance in 1 folder determines the next folder

10. New Portal Navigationwida.wisc.edu Log in to WIDA Portal, AMS State pages here

11. Menu Change Click any menu section for a list of section contents – and go straight to what you need

12. Hawai’i State Specific Information

13. Log into the Portal

14. Key Secure Portal Changes This is your home page for all things specific to WIDA members. Click the tiles to get to the information you need. NEW tiles: 1. Download LIBRARY 2. TECHNOLOGY Coordinators Click on the Online, Kindergarten, Alternate tiles to get to the training courses TC’s only have access to this tile and can view TA’s completion of the training courses by clicking this tile

15. ACCESS Training Course The Key Resources box has been updated to include everything you need in one place. Resources Added: • Test Administrator Manual • WIDA AMS Videos • ACCESS for ELLs Webinar Recordings All training course pages will display the State Specific Directions link, in addition to the existing ACCESS for ELLs Checklist link.

16. ACCESS Training Course

17. Technology Coordinators (New Tile)

18. Download Library Only secure documents (documents requiring a login) will display in the Portal Download Library. Only the user’s state webinars will display.

19. Activity 2 Talk to the person next to you: What 3 things do you find in the WIDA.wisc.edu site? What is the passing score for the Training Courses? What is the checklist for and where do you find it?

20. Kindergarten Test Completely Adaptive – Has Not Changed

21. Break Time

22. Test Coordinator Facilitate the overall test administration from start to finish 3 Main Testing Roles Technology Coordinator Provide technological support prior and during test administration Test Administrator Administer and monitor the test

23. Test Administration Roles • Test Coordinator is the individual responsible for facilitating overall test administration from start to finish. This includes managing logistics and supporting others’ roles. • Test Administrator gives the assessment and monitors the students while they complete it • Technology Coordinator provides technological support prior to and during test administration (for ACCESS for ELLs 2.0 Online only) WIDA Consortium

24. Test Coordinator Communicate with DRC Facilitate overall test administration Coordinate assignments and communication Conduct and document TA training Ensure all TAs complete required online certification Ensure test security Answer questions about your accounts on WIDA.wisc.edu and WIDA AMS Distribute test materials to TAs as appropriate Work with your RTs to order additional materials as needed Coordinate and schedule test sessions Account for and return materials

25. Test Administrator Attend TA training provided by the TC Complete appropriated online certification Verify student data with the TC Ensure students have reviewed the online Test Demos and Test Practices before testing Provide and document appropriate accommodations for students Administer and monitor the test Verify student data Ensure test security

26. Do You Know Who Your Technology Coordinator Is?

27. Working Together Is Critical! Test Coordinator Facilitate the overall test administration from start to finish 3 Main Testing Roles Technology Coordinator Provide technological support prior and during test administration Test Administrator Administer and monitor the test

28. Technology Coordinator Provide technological support Ensure that devices meet minimum system requirements and are configured to support testing Download the TSM to a designated computer (This needs to be left on for nightly updates) Download the Insight Secure Browser software to student testing computers Verify that the firewalls and filters are configured correctly Troubleshoot infrastructure issues Support Test Administrators during testing days

29. Headset vs. Headphones Headphones • Can be used for Listening, Reading, and Writing tests • To hear test directions and practice items • To hear test items on the Listening & Writing tests Headset • Must have a microphone • Can be used for all domains • Necessary for the Speaking domain to record student responses * Check your ability to connect headphone with testing device

30. Testing Site Manager (TSM) • Content Caching and Response Caching • Install prior to installing INSIGHT • DRC Recommends a maximum of 1 TSM per 150 concurrent testing devices • Other Tools: Load Simulation, Ping Trends

31. INSIGHT Test Engine Student Workstation • INSIGHT must be on each testing computer • Can mass deploy using device toolkit (depending on technology) • Computer locks from going outside of INSIGHT test system

32. Issue with MacOS 10.14.x Issue with the latest release of MacOS 10.14.x (Mojave) that affects the microphone access that is required for Speaking tests for ACCESS for ELLs Online and the WIDA Screener Online. This affects Mac devices for both ACCESS for ELLs Online and WIDA Screener Online. All other devices and operating systems that are noted in the Supported System Requirements for ACCESS for ELLs and Screener Oct 2018 - Feb 2019 are functioning as planned and are not impacted. In the interim, DRC is providing an updated version of DRC INSIGHT Secure Browser (9.1.0) that will need to be installed/updated for WIDA ACCESS for ELLs and Screener testing on Mac devices which is already available for download.

33. Training Requirements For Test Coordinators: • View training tutorials for the tasks listed in state checklist • Complete the knowledge checks at the end of each training tutorial  • Conduct a training for TAs using the procedures and guidelines found in your packet • Recommended to complete the trainings and quizzes that Test Administrators will be completing • Ensure all TAs have completed certification

34. Test Security

35. Follow Test Security Policies • Ensure test content remains secure. • Do not leave materials or computer screens unattended before or after testing. • Ensure that no specific information about the content of the test is shared with students or their families prior to or after testing. • Keep personal login information secure. • Place all secure materials in locked storage. • Do not duplicate any test materials (exception of TAM).

36. Test Security Ensuring Test Security All summative test items and test materials are secure and must be appropriately handled. Security of the Test Environment Security requirements for the test environment before, during, and after testing includes all aspects of the testing situation while students are testing. If you have witnessed, been informed of or suspect a Test Security Incident, follow the steps outlined in section Responding to Testing Improprieties, Irregularities, and Breaches in this manual on pages-10-11.

37. Definitions of Test Security(Impropriety) Definitions for Test Security Incidents Impropriety (Low Severity) Has a low impact on the individual or group of students who are testing and has a low risk of potentially affecting student performance. Examples Student(s) making distracting gestures/sounds or talking during the test session that creates a disruption in the test session for other students. Student(s) leave the test room without authorization. Administrator or Coordinator leaving related instructional materials on the walls in the testing room.

38. Definitions of Test Security(Irregularity) Definitions for Test Security Incidents (Continued) Irregularity (Medium Severity) Impacts an individual or group of students who are testing and may potentially affect student performance. Examples Student(s) cheating or providing answers to each other, including passing notes, giving help to other students during testing, or using hand-held electronic devices to exchange information. Student(s) accessing the Internet or any unauthorized software or applications during a testing event. Student(s) accessing or using unauthorized electronic equipment (e.g., cell phones, PDAs, iPods, or electronic translators) during testing.

39. Definition of Test Security(Breach) Definitions for Test Security Incidents (Continued) Breach (High Severity) Poses a threat to the validity of the test. Examples may include such situations as a release of secure materials or a security/system risk. Examples Administrator or Coordinator modifying student responses or records at any time. Adult or student posting items or test materials on social media (Twitter, Facebook, etc.). Adult or student copying, discussing, or otherwise retaining test items, reading passages, writing prompts, or answers for any reason. This includes the use of photocopiers or digital, electronic, or manual devices to record or communicate a test item.

40. Consequences of a Test Security Breach Due to the importance of test security for all of the statewide assessments, any school that has a student or staff member who which results in a breach of a test item will be subject to the following actions/consequences: Involved student’s incomplete test or complete test that has been scored will be invalidated. Retrain the staff Retake the Test Administrator Certification Course. Required to have a second adult present in the testing room. The school will be required to pay for the cost of each test item that was posted on a social networking site. Must submit its detailed testing schedule that includes the date, time, and student seating chart for each test session for all statewide assessments administered. Unannounced site monitoring.

41. Activity 3 Let’s check our understanding of the new Smarter Balanced test security requirements. What is the “severity level” of actual testing incidents that occurred in some of our schools during the last two school years? Impropriety (Low Severity) Irregularity (Medium Severity) Breach (High Severity)

42. Test Security Activity 1. Student using a chrome book pressed a combination of keys and activated the text to speech or Chromevox which began reading everything on the screen. Severity Level? _________________________________ 2. The teachers decided to post instructional strategies charts in each of their testing rooms on the morning of a test session and instruct students to use the strategies while answering questions. Severity Level? _________________________________ 3. Test Coordinator walked into the computer lab to find students completing a HSA Science test while other students in the lab were using the computers to complete a science project. Severity Level? _________________________________ 4. A teacher is rewarding students with mints for every correct answer. Severity Level? _________________________________

43. Test Security Activity (Cont.) 5. A student had ear buds in his ear and was listening to music off his cell phone during the Assessment. Severity Level? _________________________________ 6. A student used a camera phone to take a screen shot of Performance task prompt to go over at home with her mother and come back the next day with a hand written response. Severity Level? _________________________________ 7. A Student took a picture of one of the test items and posted it to their Instagram page. Severity Level? _________________________________

44. Accessibility and Accommodations Framework

45. Accessibility

46. The WIDA Accessibility and Accommodations Framework

47. Universal Design

48. Universal Tools

49. Administrative Considerations

50. Accommodations • Accommodations must be documented in e~CSSS on both the IEP and the EL “side” • If they are not in the IEP they cannot be provided.