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Capital Works Prioritisation Model

Capital Works Prioritisation Model ( A framework to support Capital Works Planning as part of an integrated approach to Long Term Financial Planning ) TCC experience. Kerry Phillips Executive Manager , Finance Townsville City Council Queensland

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Capital Works Prioritisation Model

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  1. Capital Works Prioritisation Model ( A framework to support Capital Works Planning as part of an integrated approach to Long Term Financial Planning ) TCC experience Kerry Phillips Executive Manager , Finance Townsville City Council Queensland Australia

  2. Capital Works Prioritisation Model Acknowledgments Visionary and Designer - Vivek Kangesu – Executive Manager Corporate Asset Management TCCMaintenance and Facilitator - Roderick Wright – Senior Advisor Corporate Asset Management Leadership - Ray Burton – CEO TCC

  3. Townsville City Council (TCC) Queensland • Population: Approx 200,000 • 13th Largest City in Australia • Households: Approx 80,000 • Area: Approx 3,750Sq. km • Staff: Up to 1700 • Services include: • Water Supply • Sewerage • Roads • Stormwater • Waste • Recreational & Community Townsville

  4. Kerry Phillips – a long history with Townsville( past, present and future) 1984 – backpacker – Magnetic Island – Ferry Terminal in Flinders St East and delivered us to Picnic Bay – Mini mokes and beautiful walking trails – perceived to be the most beautiful destination I had ever visited - no view about Council

  5. Kerry Phillips – a long history with Townsville( past, present and future) 1991 – 1993 – home - before amalgamation - before the Strand redevelopment- before Jezzine- Bushland Beach – lots of vacant land – Thuringowa an outpost, - before Riverway- CBD thriving - Before Gabul walkway Magnetic Island - Amazing sailing- Maggie still as beautiful as ever - Council quietly seemed to go about it’s business

  6. Kerry Phillips – a long history with Townsville( past, present and future) 2013-15 – return for more – CBD struggling from depletion - CBD higher residential density- Strand revitalised - Riverway rivals the Strand - Bushland Beach and North Shore urban sprawl with more that 3500 households - Gabul Way – a safe stairway to heaven - Jezzine – award winning gift to the community- Ferry terminal opposite Jupiters- Nelly Bay the new delivery point- High rise on Maggie – a progressive amalgamated council with a CEO with financial acumen

  7. Strand

  8. Riverway

  9. Jezzine Barracks https://www.youtube.com/watch?v=st9n6YheV14

  10. Future- project pressure- the ribbon cutting projects Waterfront Precinct https://www.youtube.com/watch?v=mL1MNhGyYy0&feature=youtu.be

  11. Vs BAU future- project pressure • Disaster Resilience- Dalrymple road bridge • Urgent landfill capping and new waste management strategies – particularly for Maggie • Water and wastewater licensing requirements – Cleveland Bay • Drought management • Strand, Jezzine, Riverway – renewal • Growth – density – urban sprawl • Limited funds and capacity to repay borrowings • HOW DO WE BALANCE IT ALL ???????

  12. Capital Works Prioritisation Model - Intent • Priority based on sound decision making framework • All perspectives considered across Council • Commitment to a way forward • Planned to ensure that strategy aligns with financial sustainability • Recommendations have integrity which aims to simplify approval process for Executive and elected members

  13. Personnel involved in capital works planning and decision points Today’s focus

  14. The process of Capital Works Prioritisation A Quadruple Bottom Line (QBL) Approach

  15. 5 Prioritisation Teams • QBL teams and a Renewal Team • Team 1 - Strategic and Governance • Team 2 – Financial and service delivery • Team 3 - Environmental • Team 4 - Social • Team 5 - Renewals

  16. The scores are weighted

  17. Team 1 - Strategic/Governance Criteria Capital Type / PAB Approval

  18. Strategic/Governance Criteria Business Case Details

  19. Strategic/Governance Criteria Political Commitment

  20. Strategic/Governance Criteria Smart Growth Strategy

  21. Strategic/Governance Criteria(also considered by Finance, Environmental, Social, Renewals ) Risk Assessment if Project Not Undertaken

  22. Team 2 - Finance Criteria Main financial Factor

  23. Finance Criteria Capacity to Deliver Project

  24. Finance Criteria Financial Impact

  25. Team 3 - Environmental Criteria Main Environmental Factor

  26. Environmental Criteria ( also considered by Strategic/Governance) Environmental Impact

  27. Team 4 - Social Criteria Main Social Factor

  28. Social Criteria Social Impact

  29. Team 5 - Renewal Criteria AMP Development | Review | Update

  30. Renewal Criteria Renewal Modelling / Delivery Programs

  31. Renewal Criteria Service Levels

  32. How we collect and interpret Community Engagement data • 92.5% of all Townsville residents were either satisfied or very satisfied with Council’s delivery of services and facilities in the past 12 months. • Total of 1000 interviews were conducted • 53 services and facilities measured in this survey Further analysis of the survey data was conducted

  33. Community Attitude Survey 2013 Resultse.g.: Public Toilets Service Levels Index • Importance Scale: Importance • Crucial – Must Have • Importance – Certainly Expect • Nice to have – but not important • Not Very Important • Unnecessary Suburbs within 15 km from Flinders Square

  34. Community Attitude Survey 2013 Results e.g.: Public Toilets Service Levels Index • Importance Scale: • Crucial – Must Have • Importance – Certainly Expect • Nice to have – but not important • Not Very Important • Unnecessary Suburbs > 15km and < 30km from Flinders Square

  35. Community Attitude Survey 2011 Results e.g.: Public Toilets Service Levels Index • Importance Scale: • Crucial – Must Have • Importance – Certainly Expect • Nice to have – but not important • Not Very Important • Unnecessary Suburbs > 30km from Flinders Square

  36. Community Attitude Survey 2011 - 2013 Results e.g.: Public Toilets Service Levels Index

  37. Renewal Criteria Cost Impacts

  38. Once the scores are in High Scores Projects CapEx Cost Running Total Financial Services Budgeting Councillors Workshop High Priority Projects CapEx Performance > Performance Indicators >Services distribution % > O&M Impact EMT Approved Draft CapEX Medium Scores Projects Medium Priority Projects Executive Management Team Review Low Scores Projects Council Affordability (LTFMP) Low Priority Projects Re-distribution of non-approved projects

  39. Councils’ Roles Integrated Financial & Asset Management COUNCIL to provide the level of services, the current and future community want and agreed to pay for… TO ENSURE TOWNSVILLE HAS THE INFRASTRUCTURE IN PLACE TO DELIVER THE SERVICES AT PRESENT AND IN THE FUTURE, SUSTAINABLY … TO OPERATE AND MAINTAIN ASSETS AND SERVICES AT LOWEST LIFECYCLE COST TO MAKE DECISIONS REGARDING LEVEL OF RATES, COST EFFECTIVENESS, LEVEL OF DEBT, TIMING AND LONG TERM SUSTAINABILITY Integrating Financial & Asset Management

  40. CEO Roles & Challenges Integrating Financial & Asset Management

  41. Capital Works Prioritisation Model Questions… Alison Bethune and Chris Watts from TCC are in the audience here today , they are members of the Finance and Service delivery prioritisation team with me and will be able to field questions and discuss our experience with you when we break for networking Kerry Phillips Executive Manager Finance , Townsville City Council

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