2. Form 470: Starting the Application Process

1. 2. Form 470: Starting the Application Process

2. Prepare For The E-rate Cycle • Technology Plan MUST be Written • Existing network structure, both telecommunications and data • Expected growth • Number of classrooms and computers with phone/internet access • National School Lunch Program (NSLP) data for discount percentage • Ensure Children's Internet Protection Act (CIPA) Compliance, implemented, board approval.

3. Manage the Cycle - Teamwork • Authorized signer ( Legally Authorized Signer ) • Designated contact person (Will receive E-rate calls) • Organize paper trail • Written Technology Plan • Assessment of existing Contracts, with signatures and dates (expiring contracts, etc) • Prior years submitted applications • Correspondence from SLD, Service Providers, etc. • All bids received and evaluation documents • Calendar of Deadlines

4. 2. Form 470

5. Going On-line Web site http://www.usac.org/sl/

6. Form 470 – Contract Issues Block 2, Item 7 – Summary Description of Needs or Services Requested Tariffed or Month-to-Month services Services for which a new written contract is sought Multi-year and/or a contract featuring voluntary extensions Should also state in Item 13

7. Form 470 Block 2, Items 8 – 9 Describe services you desire from Eligible Services List Must fill this area out even if you have an RFP Allows for service provider to decide if they qualify to bid Form 470 could be considered invalid without this information

8. Submit and Certify Form 470 Once the Form 470 is submitted you must Certify online using a PIN, or Print the certification page sign and mail this form ASAP-” certified mail” Print the Form 470 for your records, and note the Allowable Contract Date (ACD) Also provided in the Receipt Acknowledgement Letter (RAL)

9. Form 470 Reminders Allow adequate time for the following to be completed: Do your form 470 NOW – Do not wait Competitive Bidding – minimum of 28 days before contract signing Local Procurement Board Approval Signing Contracts CALNET 2 ATO’s CMAS - Letter of Intent (LOI) Understand Your existing services Products and services you will need in the coming year Identify E-rate category for each product and service, P1 or P2

10. Form 470 DO’s and DON’TsFrom SLD’s Tip Sheets • DO list your requested services on your Form 470 — and your RFP if you have one. • DO list your requested services in the correct categories of service (Telecommunications, • Internet Access, Internal Connections, or Basic Maintenance of Internal Connections). • DO mark the correct boxes in Block 2 for multi-year contracts and/or voluntary extensions. • DO certify your Form 470 prior to the close of the Form 471 application window. • DON’T allow a service provider that may bid on your services to fill out your Form 470. • DON’T wait until the Form 471 window opens to file your Form 470.

11. Receipt Notification Letter (RNL) • GOLDEN Opportunity to review application and correct minor errors • http://www.universalservice.org/_res/documents/sl/pdf/sampleletters/470RNL.acc.pdf