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Release 3 Classroom Session – Day 4. November 2016. Day 4 Agenda. Day 4. MAP Case Study: SOO Selection. Activity Overview. The Situation. Using the MAP Case Study, you choose the SOO that best suited your acquisition strategy as individuals. The Challenge.
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Release 3 Classroom Session – Day 4 November 2016
Day 4 Agenda Day 4
Activity Overview • The Situation Using the MAP Case Study, you choose the SOO that best suited your acquisition strategy as individuals. • The Challenge In teams, work together to determine the best SOO for your strategy.
Case Study Activity Overview • Work in your teams to choose a “team SOO” for your case study • Structure • Work in your teams to prepare a briefing on why you choose a certain SOO over another; what were the tradeoffs? • Be prepared to share your results with the class • Instructions • Time • Take 15 minutes to discuss, analyze, and formulate a verbal briefing to share your findings with the class.
Team Brief Out Team Briefings
Evaluation Criteria • Eval Criteria and examples – goal is to find companies that are great in this space! • Wiki content review and plug data
Building the RFQ Now that you have filled out the lean canvas and selected a SOO as a team, the next step is to develop evaluation criteria (sections “L and M”), and complete the RFQ.
Case Study Activity Overview • In the same teams, you are now moving from SOO selection to development of evaluation criteria. • Choose a team leader to report out to the class, as well as a person to document your evaluation criteria. • Structure • As a team, write your evaluation criteria language, based on your SOO and strategy. • Be prepared to share your results with the class. • Instructions • Time • You will have 45 minutes to discuss, analyze, and formulate a verbal briefing to share with the class.
Team Brief Out • Each team will take 5 minutes to brief out their evaluation criteria and provide any tradeoffs or considerations they had to resolve. • Class Discussion: • Any use of downselectsand other ways to do “fast acquisitions”? • What challenges did you have in developing your solicitation package? • What roadblocks do your foresee, if any? • Are you confident that your solicitation package will bring you a vendor that can support your product vision?
Security Considerations Evan Cook
Lunch 12:00-1:00 : Special Brown Bag Session
Activity Overview • Teams will present their draft acquisition packages to vendors who have had experience responding to innovative RFQs • Vendor will provide feedback based on their past experiences in the digital services space • Teams will update their acquisition packages based on feedback • Report-Outs • 5 minutes to present on what your group discussed • 5 minutes for questions & answers • Panel on vendor perspective responding to innovative acquisitions (e.g., Challenges)
Why This Activity is Important • By the end of this activity, you will be able to discuss/analyze a draft acquisition package and incorporate feedback from vendors. • This activity builds on the Iteration 3.B performance objectives: • Develop your acquisition package for procuring digital services, including proposal and source selection methods. • Define evaluation criteria, given evaluation strategy discussed in your acquisition strategy. • You will also continue developing your ability to think innovatively around how to effectively procure digital services that deliver outcomes for the government.
Introducing Our Guests! • Name • Organization • Your Job in 1-2 Sentences • Favorite Tech Read – Blogs count too!
Ideas/Tradeoffs/Thought Process • For the first 15 minutes of this activity, each team will share their acquisition package • Share the SOO selected (give your vendor background on it) and evaluation criteria your teams worked on with our guests • Which SOO did you select? Why did you select it? What impact do you think this will have on vendors? • What evaluation criteria did you develop? Why? This should be the majority of your discussion
Vendor Feedback • Take the next 30 minutes to listen to your vendor’s feedback. • Vendors will be responding to the following types of questions: • Would you respond to an RFQ like this? Why or why not? • Is the planned method of evaluation and associated criteria going to get the government what it wants? • What questions would you have on this type of solicitation for the government? • Feel free to ask other questions you have as well as they come up
Acquisition Package Revisions • Based on the feedback you received from your vendor, spend 30 minutes revising your Acquisition Packagewith your group • Reach out to your assigned vendor or our facilitation staff if you have any specific questions • Prepare to report out on your findings • 5 minutes to report out on what your team discussed - highlight your understanding of the vendor’s perspective and feedback and how it impacted your acquisition package • 5 minutes of Q&A from the other teams
Team Report-Outs and Vendor Feedback • Report out on your team’s discussion • Your understanding of the vendor’s perspective and feedback and how it impacted your acquisition package • Final vendor insights on digital acquisition and innovative procurement strategies (particularly Challenges)
Day 5 Agenda Day 5 – Preview of Release 3 and Demo Day Expectations: Finish any remaining preparation for your team Live Digital Assignment and bring all of your notes and materials to class tomorrow.
