1 / 26

Oracle Calendar Etiquette: A Tea Party

Oracle Calendar Etiquette: A Tea Party. Hosted by Shannon Malkowski & Nikki Massaro Kauffman. Using Correct Terminology. Dear Nikki, Whenever I ask about Oracle, some confusion usually follows. What’s the source of this miscommunication? Sincerely, Curious in Collection Maintenance.

chava
Download Presentation

Oracle Calendar Etiquette: A Tea Party

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Oracle Calendar Etiquette: A Tea Party Hosted by Shannon Malkowski & Nikki Massaro Kauffman

  2. Using Correct Terminology Dear Nikki, Whenever I ask about Oracle, some confusion usually follows. What’s the source of this miscommunication? Sincerely, Curious in Collection Maintenance

  3. Using Correct Terminology • Make sure you say “Oracle Calendar” not “Oracle”. (We use other Oracle products.) • Use the terms Oracle Calendar uses for the items: Group Agenda, Resource, etc. • Be as specific as possible!

  4. Scheduling Resources Dear Shannon, I have trouble finding equipment in Oracle Calendar. I usually just enter it manually into the details. Is this okay? Sincerely, Troubled in Tech Services

  5. Scheduling Resources • In Oracle Calendar a resource refers to: • instruction rooms, • meeting rooms, • desk schedules, • equipment, etc. • Make events using resources public. • Don’t put confidential info in Title or Description.

  6. Scheduling a Location Dear Nikki, I thought I scheduled an event in Mann only to find it was not reserved. What should I do? Sincerely, Meandering in Mann

  7. Scheduling a Location • Don’t just write it in. Add it as a resource. • When changing resource, double-check location field. • Set meeting as public. • Don’t put confidential info in Title or Description. • Make sure resource is confirmed.

  8. Setting Email Reminders Dear Shannon, I never know when a meeting was proposed to my calendar or when one I accepted is about to begin. Is there a way I can be reminded? Sincerely, Mindful in MediaTech

  9. Setting Email Reminders • Library policy is to set email notifications on new and modified proposals. • Consider reminders for meetings as well.

  10. Replying to Proposals Dear Nikki, People seem to be annoyed that I haven’t been showing up for meetings. It’s not like I ever said I could attend in the first place. Help! Sincerely, AWOL from Access Services

  11. Replying to Proposals • Check your in-tray once/day for new proposals. • If you can’t attend: • Mark as Will Not Attend. • Contact the person proposing meeting. • Best Practice: Set email to automatically send when you decline.

  12. Setting Your Hours Dear Shannon, I work a part-time, Tuesdays and Thursdays, but I keep getting meeting proposals for Mondays. What can I do to let people know my regular work schedule? Sincerely, Pattee Part-Timer

  13. Setting Your Hours • Set your normal hours in Oracle Calendar, especially if you do not work a standard Mon-Fri, 8AM-5PM. • Consider adding extended hours as well. • Update your calendar if your regular shift changes.

  14. Noting Schedule Changes Dear Nikki, Due to unexpected circumstances, I will be out and away from my computer all day. How can I make sure my meetings are cancelled and new meetings are not proposed? Sincerely, I-Tech Wreck

  15. Noting Schedule Changes • Consider using a meeting to mark time as busy for the following: • Vacations • Extended Hours • Conferences • Sabbaticals, Etc. • You can mark personal items confidential. • Change (or have designate change) prior commitments in your calendar.

  16. Keeping Others Informed Dear Shannon, I want to keep my supervisor and members of my team updated on my schedule. What’s the best way to do this? Sincerely, Courteous in Cataloging

  17. Keeping Others Informed • Don’t reserve someone’s time on a calendar if they are not supposed to attend the event. • Configure the access rights so select people could view it. • Consider just informing by notes, email or print. • Consider making the event public. • Ask the people concerned for for their preferences.

  18. Maximizing Productivity Dear Nikki, I would like to be more efficient with my time. What can Oracle Calendar do for my personal productivity? Sincerely, Productive in Preservation

  19. Maximizing Productivity • Use daily notes, day events or tasks. • Schedule “dummy meetings” to allow yourself time to work on a task. • Schedule travel time before and after meetings outside of your building.

  20. Designates? Dear Shannon, I was recently made a designate. What advice to you have for using these rights to their fullest potential? Sincerely, Dean’s Office Designate

  21. Working with a Designate • Consider giving at least one other person designate access to your meetings. • Discuss your calendar on a regular basis with your designate.

  22. Working as a Designate • Make sure you are working in the right Agenda. (Hint: Not yours!) • Use Save State to save your open windows. • Use Group Agenda: • for viewing several people • for scheduling several people • for printing schedule of several people

  23. Getting Help Dear Nikki, Where can I go for more information on Oracle Calendar? Sincerely, Learner in LLS

  24. Getting Help • Contact ITS HelpDesk for Help • (814) 863-2494 • helpdesk@psu.edu • Training available at ITS Training Services • http://its.psu.edu/training/handouts/ • https://register4its.psu.edu

  25. Questions?

More Related