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Data Sensitivity, Access and Use

Legal Business Drivers. Endangered Species ActSpecies at Risk ActCrown Forest Sustainability ActFish

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Data Sensitivity, Access and Use

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    1. Data Sensitivity, Access and Use

    2. Legal Business Drivers Endangered Species Act Species at Risk Act Crown Forest Sustainability Act Fish & Wildlife Conservation Act Planning Act Provincial Policy Statement Provincial Parks Act

    3. Information Community of Practice Provincial and Federal Government Bird Studies Canada Ducks Unlimited Canada Ontario Nature Nature Conservancy of Canada Conservation Authorities Municipalities Universities and Colleges Naturalist Groups Ecological Consultants General Public

    4. Sensitivity Issues Why should we be concerned about data sensitivity? Some species commercially exploited Over-zealous naturalists, photographers Sensitive life cycles or microhabitats Encouraging trespass Deliberate eradication Vandalism Existing data sharing agreements Legally protected species and habitats

    5. Need to know If rare species information is sensitive, why does the NHIC release it? For most species, there is more benefit than harm Some planning requires knowledge of precise locations Adequate protection Recovery and management Multi-jurisdictional planning

    6. How does NHIC deal with sensitive data? By not revealing the precise location. NHIC locality data are typically approximated to 1 km accuracy, which is often adequate for many planning purposes. For a few extremely sensitive species and element occurrences, access is restricted. Information on the species and/or precise location are provided on a “need to know” basis. If this information is not essential for the planning or other application, then it would not be released.

    7. Levels of Access NHIC has established 3 levels of information access General: General public, get access to rare species information, location data generalized to 1km accuracy. Do not get access to 3 ‘sensitive’ species. Detailed: User has received Data Sensitivity Training, and requests detailed access. Receives rare species information with exact co-ordinates. Do not get access to ‘sensitive’ species information. Advanced: Receive access to all rare species information, including ‘sensitive’ species.

    8. ‘Sensitive Species’ Currently, there is some information on 3 highly sensitive species which is generally not released.

    9. ‘Sensitive Species’ MNR staff are working on a display solution that will provide flags for these species. Should information on these species be required, the local MNR office should be consulted. For projects involving multiple jurisdictions, please contact NHIC.

    10. Information Exchange Information enables decision making Exchanging information strengthens the conservation community knowledge base Providing access and simple extraction of NHIC data adds nothing to the central repository Network information exchange is our goal Connect data capture and information management with decision-making

    11. Information Exchange Agreement BETWEEN: <Ministry partner 1 - Agency> AND: <Ministry partner 2 – Detailed User (individual)> AND: The Ontario Ministry of Natural Resources (Natural Heritage Information Centre)

    12. Information Exchange Agreement Process: Download copy of the Data Sharing Agreement from NHIC website. On first page, fill in your organization and your name at the beginning of the document. These names do not need to be added through the rest of the document. Just below this first section, enter your “jurisdictional area” e.g. watershed, county, etc. Print single-sided, and sign 3 copies of the document. Signatories are your manager, and yourself.

    13. Information Exchange Agreement 5. Fill in details (e.g. name, address, etc.) about yourself and your manager in Schedule B. 6. Mail the copies to NHIC for provincial signing. 7. Upon approval, NHIC will return 2 signed copies, one for the agency, one for the individual 8. Upon receipt of a signed copy, email NHIC with request to access detailed user information, along with a preferred password

    14. User Obligations Provide NHIC with updates and corrections to natural heritage data. Should the user leave the agency, NHIC must be notified Should the user require detailed user access in position with new agency, and new Information Exchange Agreement must be signed between user, agency, and NHIC. Report any suspicious data requests to NHIC. Additional obligations listed on pages 2-6 of Data Sharing Agreement.

    15. Next: Applications of natural heritage data….

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