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Backup Procedures

Backup Procedures. modified from http://www.utmem.edu/comp/techtalk/topics/Backup%20Procedures.ppt. The importance of backing up. The importance of backing up Are you still not backing up your data? Computers can and do fail. You typically get no warning.

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Backup Procedures

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  1. Backup Procedures modified from http://www.utmem.edu/comp/techtalk/topics/Backup%20Procedures.ppt

  2. The importance of backing up The importance of backing up • Are you still not backing up your data? • Computers can and do fail. You typically get no warning. • Computers are becoming more and more reliable. This can create a false sense of security. • Backups are really a necessity. You are responsible for making backups of your own files.

  3. What to Backup? • My Documents backup (plus personal data folders) • Email (Outlook Express) • System State • Application data not in My Documents (eg MYOB, etax, etc.)

  4. What Not to Backup! Don’t backup anything that can be re-loaded from a CD or downloaded from the Internet • Operating System (Windows, Apple OS, Linux) • Application Programs (MS Office, etc.) • Temporary (Internet) Files, Cookies. • Program Generated Files

  5. My Documents backup • The My Documents folder contains many of your important files. Most Windows programs, including Microsoft Word, Excel, PowerPoint, etc. save their data in My Documents folder. • Probable locations: • C:\Windows\Personal\ on Windows 95. • C:\My Documents\ on Windows 98, ME. • C:\Documents and Settings\User Name\My Documents\ on Windows ME, 2000, XP.

  6. Outlook Express • Mail on Outlook Express is stored in .dbx files. • You can find where your mail is being stored by going into Outlook Express and following these steps.

  7. Outlook Express

  8. Outlook Express cont’d

  9. Backup Hardware What do you back up to? • Another Computer (networked) • External Disc Drive • CD ROM • Flash Memory Stick

  10. Installing Windows Backup Utility If you use Windows XP Home Edition, you may need to install the backup utility: • Insert your Windows XP CD into the drive • Click Perform Additional Tasks. • Click Browse this CD. • Double-click the ValueAdd folder, then Msft, and then Ntbackup folders. • Double-click Ntbackup.msi to install the Backup utility.

  11. Windows Backup Utility • Included in Windows 2000 and Windows XP

  12. Windows Backup Utility cont’d

  13. Windows Backup Utility cont’d

  14. Windows Backup Utility cont’d

  15. What is the system state? • System state Backup creates a backup file for critical system related components. This backup file can be used to recover the critical system components after a crash

  16. Windows Backup Utility cont’d

  17. Backup to a Network Drive • Connect to a share on the network • Tools, “Map Network Drive” • Run Backup Utility and set the “Backup Destination” to your mapped drive • Example

  18. Windows Backup Utility cont’d

  19. Windows Backup Utility cont’d

  20. Windows Backup Utility cont’d

  21. Windows Backup Utility cont’d

  22. Restoration

  23. Restoration Cont.

  24. Proprietary Software • There are now some excellent Windows backup software products available that make backing up relatively easy and painless. So easy that computer users at all levels can routinely and automatically protect their important data from disaster.

  25. Proprietary Software Some Examples: • Genie Backup Manager  • NTI BackupNow! • NovaStor NovaBackup • Handy Backup • Double Image • Backup Plus

  26. Backup Procedures Questions ?

  27. Outlook • Outlook is a Microsoft application that is integrated into Microsoft Office 97, 98, 2000, XP and 2003. • C:\Documents and Settings\User Name\Application Data\Microsoft\Outlook\ • C:\Documents and Settings\User Name\Local Settings\Application Data\Microsoft\Outlook\ • C:\Documents and Settings\All Users\Application Data\Microsoft\Outlook\

  28. What to backup in Outlook • Personal Folders (.pst) files. Your personal folders .pst file contains all of your local Outlook folders, such as Calendar, Inbox, Tasks, Sent Items, Outbox, Deleted Items, and user-created folders. When running, Outlook usually keeps its .pst folders partially locked, so it is recommended to close Outlook prior to making a backup.

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