Data Pool Business Procedure Preparation

1. Data Pool Business Procedure Preparation 12 October 2005 Peter J. Alvarez

2. Topics • Session Objective • Data Pool Registration • Party Registration • Account Set-up and Reporting • Web Interface Demo • Invoicing and Payments • Next Steps

3. Session Objective • To train each prospectively certified data pool on the business procedures related to GDSN and Global Registry operations • It is not intended as a technical nor standards tutorial for Data Sync within GDSN

4. Data Pool Registration • Register your Data Pool with the Global Registry • After GDSN, Inc. confirms your official Certification status, week of October 22 • The GDSN Help Desk is there to help you • Telephone; +609-620-4547 • Email:technicalsupport@gs1gdsn.org • Gets you ready to start loading trading partners in the Global Registry for data synchronization • The DP registration information will be automatically captured by the billing system web interface • Allows you to set up your accounts in the billing system

5. Party Registration • Have each Trading Partner sign the Global Registry Subscription Agreement (GRSA) • Can be found on the GDSN section of the gs1.org web site • Don’t forget to record the Trading Partner’s corporate GLN and global annual revenue for the parent company, when signing the GRSA • Exception to the rule: In the case where the parent company is not involved in data synchronization (e.g. they do not manufacture consumer products) you may use the global annual revenue of the division planning to do data sync. as long as: • They operate a separate Profit & Loss (P&L) center verifiable through a publicly available annual report or another public disclosure of their revenue • This rule does not apply to private companies where revenue verification is not possible

6. Party Registration • After the Trading Party signs the GRSA, the Data Pool must immediately register the parent (corporate) GLN with the Global Registry • Must be done within the same month the GRSA is signed • Especially critical if the trading partner is taking advantage of the 50% discount and will not start data sync for some time later • The billing cycle begins the first of the month following the signing of the GRSA • For example, if a Trading Partner signs the GRSA on the 28th of November 2005, the billing cycle begins 1 December 2005. Subsequently, in this example, the renewal would take place 1 December 2006 • This information will be automatically captured by the billing system web interface and is the only way GDSN has to ensure the proper tracking of the 50% pricing discount

7. Account Set-up and Reporting • Web Interface • Allows the DP to set up each account in the billing system interface, which feeds the GS1 Customer Relationship Management (CRM) application • Invoicing and collections • DP links division (children) GLNs to the parent GLN in the web interface • DP loads the annual corporate revenue for the parent GLN • The parent GLN does not have to be performing actual data synchronization, it is used to set up the corporate hierarchy within the GS1 billing system

8. Account Set-up and Reporting • The Data Pool is responsible for identifying the Corporate Identity GLN for each of its Trading Partners’ registered GLNs • In the case where the Corporate Identity GLN has been registered by another Data Pool, it is the Data Pool’s responsibility for locating and populating this GLN in the web interface • This information can be provided by the Trading Partner or by querying the data from the nightly Party dump. If the Corporate Identity GLN is not registered, it is the Data Pool’s responsibility to register this GLN

9. Account Set-up and Reporting • Beverage Manufacturers GRSA Joinder Agreements • It is the Data Pool’s responsibility to notify GDSN Customer Service when a Beverage Manufacturer Joinder Agreement to the GRSA has been signed • GDSN Customer Service tags the record in the GS1 Customer Relationship Management (CRM) system • The Trading Partner is invoiced at the full, undiscounted amount according to the appropriate Global Registry fee schedule bracket

10. Web Interface Demo Kristen Halwachs

11. Invoicing and Payment • GDSN billing and payments follow the industry traditional 30-day cycle • Invoices are due within 30 days of issue • Lack of payment within 60 days of invoice issue date will result in a trading partner subscriber de-listing notice

12. Delisting Notice Overview For additional information refer to GDSN, Inc. Bulletin dated 24 May 2005, titled Trading Partner Delisting Procedure

13. Next Steps • October 21 - DDPs complete certification testing • October 24 - DGI provides results to GDSN, Inc. • October 25 - GDSN, Inc. sends formal announcement letters DP • October 26 - 2005 Certified Data Pools listed in GS1 web site • October 26 - GDSN, Inc. issues press release • October 20 – 30 - Migration of the GDSN 1.0 to GDSN 2.0 • October 31 - GDSN is live on the new version • New certified Data Pools register with the Global Registry • November 18 - DGI delivers final certification report to GDSN • December 6 - 8 - DP Business meeting and DPAC Meeting (US) • December 13 - Data Pool Business meeting (Brussels)