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Project Management with Limited Resources

Project Management with Limited Resources. Presented by: Lisa DiDonato Project Manager for Basic Skills Research, Research and Institutional Effectiveness at Mt. San Antonio College. About the Presenter. 17 years experience as a researcher

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Project Management with Limited Resources

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  1. Project Management with Limited Resources Presented by: Lisa DiDonato Project Manager for Basic Skills Research, Research and Institutional Effectiveness at Mt. San Antonio College

  2. About the Presenter • 17 years experience as a researcher • 1st professional position as a survey interviewer for the U.S. Forest Service. • Additional research experiences • Institutional researcher positions • Richland Community College in Dallas • Rowland Unified School District • Mt. San Antonio College

  3. Introductions Name? College? Title/Position? Microsoft Office with Excel? Funds for new software?

  4. History of Basic Skills Initiative at Mt. San Antonio College Year 1 Pilot projects began Feb. 2007, ended June 2007 Limited participation and project completion Year 2 1 full-time, 1 part-time, and 1 half-time researchers were hired to provide research support for all funded projects, but especially those over $20,000 Year 3 1 full-time permanent and 1 full-time hourly researchers provide support for BSI funded projects Year 4 ?

  5. Project Management • Project management is the discipline of planning, organizing, and managing resources to bring about the successful completion of specific project goals and objectives.

  6. Challenges of Project Management • The primary challenge of project management is to achieve all of the project goals and objectives while honoring the project constraints. Typical constraints are scope, time, and budget. The secondary—and more ambitious—challenge is to optimize the allocation and integration of inputs necessary to meet pre-defined objectives.

  7. Discover the Goals & Objectives Stated Goal Provide measureable outcomes for all Basic Skills Initiative funded projects over $20,000

  8. Our Challenge • Complete the following in less than 8 months • Understand the goals and objectives of the Basic Skills Initiative (Poppy Copy) • Determine who and what projects were funded • Assist in the development of measurable outcomes for all projects funded over $20,000 • Measure the outcomes • Report the outcomes

  9. Our Challenge • Complete the following in less than 8 months • Understand the goals and objectives of the Basic Skills Initiative (Poppy Copy) • Determine who and what projects were funded

  10. Why a Database? • Planning, Organizing & Managing Maximize efficiency in meeting objectives • Versatility • Ability to add new elements easily • Report ability • Ability to create tailored reports • Open Office or Other database program

  11. Database Step 1 Create a table that lists all the known information about the projects • Create Identification System • Create Names for Projects

  12. Database

  13. Our Challenge • Complete the following in less than 8 months • Understand the goals and objectives of the Basic Skills Initiative (Poppy Copy) • Determine who and what projects were funded • Assist in the development of measurable outcomes for all projects funded over $20,000

  14. BSI PIE formerly Known As PEO • Contacted all managers, met with over 80% • Different flavors of PIE (Excel or Word) • Linked to database

  15. Database

  16. Our Challenge • Complete the following in less than 8 months • Understand the goals and objectives of the Basic Skills Initiative (Poppy Copy) • Determine who and what projects were funded • Assist in the development of measurable outcomes for all projects funded over $20,000 • Measure the outcomes

  17. Measure the Outcomes • Conduct research outlined in column 3 • Variety of programs used to accomplish this goal • Microsoft Office, SPSS, Remark OMR & Web Survey • Linked to database • Open Office, Microcase, Survey Monkey

  18. Database

  19. Our Challenge • Complete the following in less than 8 months • Understand the goals and objectives of the Basic Skills Initiative (Poppy Copy) • Determine who and what projects were funded • Assist in the development of measurable outcomes for all projects funded over $20,000 • Measure the outcomes • Report the outcomes

  20. Final Reports • Binder of all BSI PIEs and their associated reports

  21. Final Reports • Binder of all BSI PIEs and their associated reports • Annotated Bibliography • Highlights Article • PDF File on CD with hardcopy to each committee member

  22. Modifications • Entering the five column model data into tables • Tracking contacts • AUO, SLO, SA tracking • Expected completion dates • Next year rubric for evaluation?

  23. Programs Used with Free Counterparts • Microsoft Office with Access • Open Office • Adobe Acrobat Professional • PDF Creator • SPSS • Free stats program • Remark Web Survey • Survey Monkey

  24. Discussion

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