Calloway County Schools CONFIDENTIALITY Training

1. Calloway County Schools CONFIDENTIALITY Training Protection of Personal Information School Year 2014-15

2. Family Educational Rights and Privacy Act (FERPA) • Kentucky Family Educational Rights and Privacy Act • Protection of Pupil Rights Amendment • Individuals with Disabilities Improvement Education Act 0f 2004 (IDEA) • Kentucky Administrative Regulations • Professional Code of Ethics for Kentucky School Personnel (704 KAR 20:680) • Board Policy (09.14 , 09.14AP 232, 10.11) • Special Education Procedures – Confidentiality of Information (Chapter 8)

3. What is the meaning of confidentiality?

4. Disclosure of information is subject to FERPA requirements • Required to be given to parents annually • Potential Forms of Notice • Annual newspaper ad or article • Annual statement in Code of Acceptable Behavior and Discipline • Annual statement in student handbooks

5. Written Parental Consent • Disclosure Without Consent • Release of Education Records to Another School District • Directory Information and Public Notice • Emergency May Warrant Disclosure Without Consent • Other Conditions for Release of Personally Identifiable Information • Parent Refusal to Release Information

6. Inspection and Review of Educational Record • Education Records • Access to Education Records • Explanation and Interpretation of Records • Copies of Records • Representative of Parent to Inspect and Review Records

7. Documentation required • School officials with legitimate educational interests

8. Disclosure of information provided only for the specific child as requested by parent • Group information must protect all individuals

9. A list of types and locations of education records required • Fees permitted unless this would prevent access to records

10. Request to Amend Information in Education Records • Request for Record Amendment Hearing • Conduct of Hearing • Result of Record Amendment Hearing

11. Records Security • Persons Responsible for Ensuring Confidentiality • Training Regarding Confidentiality Issues • Listing of Persons Who May Have Access

12. Protection of Pupil Rights Amendment (PPRA) • Intended to protect the rights of parents and students in two ways: • To make instructional materials available for inspection by parents if those materials will be used in connection with an ED-funded survey, analysis, or evaluation in which their children participate • To obtain written parental consent before minor students are required to participate in any ED-funded survey, analysis, or evaluation that reveals information concerning

13. General Notice to Parents of all Students • Parent Request for Destruction of Records

14. Transfer of Rights to Student When 18 Years of Age or Emancipated • Exceptions to Transfer of Rights • Court order showing the parent as the guardian/ youth representative in educational matters

16. Personally Identifiable Information Includes More Than Written Documentation • Verbal information • E-mails • Printing to a common printer • Faculty/Staff Lounges • Unsecured memos/notes/etc. • Stray comments in ARC’s • Gossip • Video clips • Photos • Facebook/Social Media

17. What is your privacy barometer? • Respect other’s privacy as you would want others to respect yours • Any information regarding a person’s employment is confidential • Prospective employees’ information is also confidential

18. HIPAA: Health Insurance Portability & Accountability Act of 1996 (P.L. 104-191) • Standardized electronic data to improve efficiency in delivery of healthcare • Protection of confidential information • Privacy Rule: To protect the privacy of all individually identifiable health information held by any covered organization, including school districts • Restriction of health information • Individual decisions as to authorization of disclosures • Criminal and civil sanctions for disclosure of PHI • Systems updates to ensure protection of PHI