SRDS Reviewers Briefing

1. SRDS Reviewers Briefing Andrea Jackson, Jo Rowell & Andy Dougill March 2011

2. Content • Timescales and outcomes • Meeting discussion points • School Strategic priorities • Research Quality & Impact (incl. link to RRNA process); • Improving student experience • Recruitment contributions • Managing expectations • Closing the review process

3. Timescales and Outcomes Timescales • 100 % of reviews complete with paperwork signed by Head before end July 11. • Rigorous checking & chasing ! Outcomes • An agreed set of SMART objectives • Clarity of priorities • An appropriate training and development plan

4. Meeting discussion points • Successes and achievements • Feedback sought from others (3 good, 3 to improve) • Issues raised in the SRDS form • Job description • School strategic priorities • Objectives for the next 12 months – taking into account: • School objectives; • Overall workload; • Career aspirations (incl. Grade profiles).

5. Meeting discussion points (continued) • Leadership and management standard (expectations for supporting others) => team-working development & support • Future career development (including specific promotion discussion if appropriate / requested) • Health and safety requirements associated with the role (e.g. people / lab management) • Evaluation of past training and development • Future training and development needs

6. School Strategic Priorities

7. School Strategic Priorities (part 1) Research Quality & Impact • Raise quality of research outputs • Need to set high research ambitions for academic & research staff with SRDS a key route for ensuring discussion of needs for achieving this. Must be a minimum of 3* REF • As per Research Charter & RRNA report (to be circulated this week) identify & discuss actions possible to enhance research quality &/or impacts • Include discussion of research group functioning, team teaching 7 support provided to others as well as that they wish to receive • Discuss PhD supervision and student performance / outputs as part of the Research Discussion

8. School Strategic Priorities (part 2) Student Experience • Enhance quality of student experience • Request to see and discuss L+T feedback received and to consider actions undertaken to improve quality of student experience • Discuss the way in which the changing nature of student expectations, fees and access to new technologies will affect nature of modules taught in the years ahead • Consider feasibility of rationalising modules and their assessment (&/or programmes) • Reflect on general assessment & feedback concerns raised via NSS etc.

9. School Strategic Priorities (part 3) • Enhance School Profile & Student Recruitment • Explicitly discuss how can in marketing and student recruitment efforts, such as ensuring discussion re web content and their upgrade of content for pages relevant to them • Building of international & industrial partnerships where feasible • Work more effectively together • Improve systems & processes including creating flexible roles & improved cover relations (support & academic staff) • Build strong collegial academic communities cross-School See - http://see.leeds.ac.uk/typo3/internal-users/planning/

10. SRDS Packs • Copy of the last review form • Review meeting guidance • (Academic packs) Workload model summary • (Academic packs) Research Review & Needs Analysis form (for completion by end June) • Job description – if the HR file does not include a JD there will be a note requesting the production of a description during the coming months • The Leadership and Management standards Please ensure you receive the pack from your reviewee at least 3 days before the SRDS meeting.

11. Managing Expectations Clearly flag on the SRDS form issues for the attention of the Head of School e.g.: • Workload issues • Requirement for review of a job description • Career development Agree with your reviewee that issues will be referred to the HoS for further discussion.

12. Closing the formal review • Write a summary of the meeting (section 4.1 of the form) • Document the agreed objectives (section 4.2) • Log training and development needs in section 7 • Clearly flag issues for the Head of School • Agree sections 4 and 7 with reviewee • Forward the form to Kate Higham before 31st July. • Diarise at least one interim ‘catch up’ meeting.

13. SRDS Resources University documents : SRDS scheme documents www.leeds.ac.uk/hr/development/srds.htm "Making the most of the annual SRDS meeting" http://www.leeds.ac.uk/hr/policy/documents/SRDSnotes.doc The criteria for all grades: http://www.leeds.ac.uk/hr/promotions/promotions_criteria.htm Guidance notes for staff reviewers on how to formulate development plan: http://www.leeds.ac.uk/hr/policy/documents/SRDSdevelopmentplanguidance.doc Leadership and Management Standard: http://www.leeds.ac.uk/sddu/personal/people_management.html

14. SRDS Resources School documents : http://see.leeds.ac.uk/typo3/internal-users/administration/hr/#c887 Links to: • School Planning website including the School Strategy map • Reviewer - Reviewee pairings • School organisational chart • Workload frequently asked questions

15. Contacts Kate Higham, School HR Administrator: 35201: k.a.higham@see.leeds.ac.uk Jo Rowell, Faculty HR Manager: 35774: j.m.rowell@adm.leeds.ac.uk Lynsey Leeman, Faculty HR Officer 34670 l.j.leeman@adm.leeds.ac.uk Andy Dougill, Head of School: 36782 Andrea Jackson, Deputy Head of School: 36728