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MyAnalytics: help employees thrive with AI and productivity insights in Office 365

MyAnalytics: help employees thrive with AI and productivity insights in Office 365. Ali Oberg Product Marketing Manager, MyAnalytics Noelle Beaujon Senior Program Manager, MyAnalytics. BRK1038. Agenda. The Problem: Our collaboration behaviors are limiting what we can achieve

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MyAnalytics: help employees thrive with AI and productivity insights in Office 365

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  1. MyAnalytics: help employees thrive with AI and productivity insights in Office 365 Ali Oberg Product Marketing Manager, MyAnalytics Noelle Beaujon Senior Program Manager, MyAnalytics BRK1038

  2. Agenda The Problem: Our collaboration behaviors are limiting what we can achieve The Opportunity: What does a high-performing work culture look like? MyAnalytics demo - including new insights and nudges Roadmap, your next steps and Q&A

  3. The way we work is limiting what we can achieve Teamwork is slow We’re isolated Focus is fleeting Boundaries are thin 44% 32% 67% 39% of meeting time is seen as unproductive set aside time daily for focused work say that work disrupts personal/family time at least once a week say their manager rarely helps them connect with new co-workers* Based on a study of US knowledge workers conducted online, PSB Research, commissioned by Microsoft, 1,400 participants, April 2018; actual percent at +/-3% at 95% confidence level. “Rarely” = yearly or never

  4. The war on attention We are interrupted every 3 mins BREAKS ARE CRITICAL MICROPRODUCTIVITY HELPS DIRECT ATTENTION Extreme multitasking costs the U.S. economy$650 billion/year in lost productivity INDIVIDUAL DIFFERENCES

  5. …but work culture and habits can change CONNECTION TEAMWORK FOCUS BALANCE Bring agendas to meetings Have hard convos in person Democratize decision-making Block + protect focus time Avoid email/chat grazing Batch email process Limit after-hours emails Turn work “off” after hours Set boundaries with coworkers Proactively network Hold weekly manager 1:1s Maintain important relationships

  6. MEETING QUALITY NETWORK SIZE MANAGER TIME COLLABORATION HOURS Companies that focus on culture are 5x more likely to succeed in their digital transformation 1 50%of transformations fail because people’s behavior doesn’t change 2 Collaboration data and intelligent nudging can turn culture change from a soft to a hard science 1 BCG, How to Drive a Digital Transformation 2 McKinsey Quarterly Transformation Executive Survey

  7. Fosters innovation and employee engagement to attract top talent and boost productivity Engagement Innovation IMPACT OF TRANSFORMATION WHAT THE DATA REVEALED % Meeting hours with 21+ attendees % Recurring meetings Meeting hours 4 hrs/week Manager conflicting meeting rate Focus hours 4 hrs/week Organizational load 50%

  8. Major bank frees up 10K hours per year and cuts after-hours work Freed up over hours per year on team of 100 employees Grew focus hours by Decreased after-hours meetings by Reduced meeting hours by 10K 12% 20% 10% “I’ve started to think more critically about which meetings I attend” “Basic things like bringing agendas to meetings helped us get more focus time” “Now I feel more comfortable declining low-priority meetings” “I’m more aware now of the bad habits I need to work on”

  9. Companies leading the way “Walmart continues to foster a curious, collaborative, accountable, and agile culture to position the company for further growth. To do that, it’s critical to have tools that encourage those skills and traits.” "We need to get things out of people's way so that they can drive the innovation that is inherent in this organization.“ “The saved hours add up quickly…we can give employees 4-5 extra hours per week to get their actual work done.”

  10. Microsoft Graph Insights for individuals and organizations drawn from everyday work in Microsoft 365 Email + meetings alone account for 20-25 hours per week Industry-leading privacy and security Extensible and scalable for developers

  11. Transform culture with insights from everyday work MyAnalytics Workplace Analytics Get personal, private productivity insights Focus, find balance, and strengthen relationships Work smarter with intelligent nudges in Office 365 Get aggregate insights on how your company works Run your business with real-time behavioral analytics Drive culture change with data and AI

  12. Transform faster with Workplace Analytics solutions Available today Teamwork Empower teams to master their time Coming soon Sales productivity Supercharge sales by spreading top performer behaviors Manager effectiveness Engage and retain top talent by building a culture of manager excellence Discover opportunities for culture change using collaboration insights Measure progressand optimize for business impact over time Change habitswith personal insights and nudges in Office 365

  13. Demo

  14. MyAnalytics: personal, private insights Only the end user sees their data Data is stored + processed in user’s Office 365 mailbox Users can opt in/out at any time Supports GDPR compliance Learn more: aka.ms/mya-setup

  15. Change starts with personal awareness CONNECTION TEAMWORK FOCUS BALANCE “[MyAnalytics] highlights that option to delegate responsibility and exposes micromanagement. ” “I realized I have a habit of treating an email like a text message, which means I’m not staying focused.” “I am more conscious of the impact that after-hours emails have on my colleagues” “My reputation for being someone who follows through on their promises has improved dramatically.”

  16. Research drives product development To Retain New Hires, Make Sure You Meet with them in their First Week The Paradox of Workplace Productivity What Makes Great Salespeople How to Finally Kill the Useless, Recurring Meeting A Primer on Measuring Employee Engagement Being Engaged at Work Is Not the Same as Being Productive Quantify How Much Time Your Company Wastes What Work Email Can Reveal About Performance and Potential It’s 10 AM. Do You Know What Your Sales Reps Are Doing? 3 Behaviors That Drive Successful Salespeople Why the French Email Law Won’t Restore Work-Life Balance How Microsoft Used an Office Move to Boost Collaboration Measuring Your Employees' Invisible Forms of Influence If You Multitask During Meetings, Your Team Will, Too Email & Calendar Data Are Helping Firms Understand How Employees Work Employee Burnout Is a Problem with the Company, Not the Person What Great Managers Do Daily How People Analytics can Help you Change Process, Culture and Strategy 07.11.2018 08.20.2014 07.08.2015 11.17.2014 02.10.2016 05.18.2018 03.10.2017 04.06.2017 04.19.2016 10.11.2016 11.07.2016 01.25.2018 02.16.2017 08.28.2017 01.06.2017 05.28.2014 03.17.2015 12.14.2016 insights.office.com

  17. Roadmap for Workplace Analytics and MyAnalytics Individuals Organizations Data, Intelligence and Control

  18. Getting started with MyAnalytics • Ideate with your team:aka.ms/MyAnalyticsSway • Buy or trial:office.com/MyAnalytics • Read the setup + privacy guides:aka.ms/mya-setup • MyAnalytics starts within 3 days of assigning licenses

  19. Please evaluate this sessionYour feedback is important to us! Please evaluate this session through MyEvaluations on the mobile appor website. Download the app:https://aka.ms/ignite.mobileApp Go to the website: https://myignite.techcommunity.microsoft.com/evaluations

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