nmdhsem

1. www.nmdhsem.org

2. What is New Mexico IMAS? A system to facilitate the efficient and effective sharing of resources between jurisdictions during times of emergency or disaster Established in state law in 2006 [Intrastate Mutual Aid Act 12-10B NMSA 1978]

3. System Membership, Participation & Withdrawal The state and every political subdivision of the state is automatically part of the system. Participation in the system does not supersedeany other agreement to which a jurisdiction is a party. An Indian nation, tribe or pueblo may become a member upon adoption of a resolution declaring the desire and intent to comply with the provisions of Act and the guidelines adopted by the committee. Jurisdictions may elect to withdraw from or not participate in the system, but only by adopting a resolution or ordinance declaring these intentions.

4. Nine Basic Provisions of IMAS • LIMITATION ON AID • REQUEST FOR ASSISTANCE • NEGOTIATION AND DEPLOYMENT COORDINATION • CONTROL OF RESOURCES • PORTABILITY OF BONA FIDES • BENEFITS • LIABILITY • REIMBURSEMENT • DISPUTE RESOLUTION

5. Basic Provisions of IMAS • LIMITATION ON AID – A jurisdiction may withhold resources to provide protection of and services in its jurisdiction. • REQUEST FOR ASSISTANCE Shall be made by or through: 􀂾 The presiding officer of the governing body of the member jurisdiction, or 􀂾 The chief executive officer of a member jurisdiction, or 􀂾 The officers’ designee(s)

6. Basic Provisions of IMAS • REQUEST FOR ASSISTANCE – Resource requests will contain the following information: □Incident Name, Tracking #, and Date/Time of request □ Name, title, and contact info for person placing request □ Name, title, and contact info for person authorizing request □ Resource information, as applicable: S – Size of resource A – Amount/Quantity of resource L – Location for resource to report/be delivered T – Type of resource needed T – Time for resource to report and duration of the assignment □ Resource assignment details including: Operating environment and conditions To whom the resource will report How it will be directed Communications protocols Other mission essential information

7. Basic Provisions of IMAS • REQUEST FOR ASSISTANCE Resource requests can be made directly to other member jurisdictions, through the New Mexico EOC, or using a combined approach. However, a request does not constitute a resource order. Further coordination and authorization must occur before an IMAS agreement is reached.

8. Basic Provisions of IMAS • REQUEST FOR ASSISTANCE Deployment coordination may be done verbally or in writing. If verbal requests lead to deployments, the agreement shall be committed to writing within thirty (30) days. The IMAS Request and Deployment Form is to be utilized for this process.

9. Basic Provisions of IMAS • NEGOTIATION & DEPLOYMENT COORDINATION Shall be done by or through: 􀂾 The presiding officer of the governing body of the member jurisdiction, or 􀂾 The chief executive officer of a member jurisdiction, or 􀂾 The officers’ designee(s)

10. Basic Provisions of IMAS • NEGOTIATION & DEPLOYMENT COORDINATION Member jurisdictions consider the request, determine resource availability, and respond to the requesting party concerning whether or not they are able to fulfill the request. If a member is able to fulfill the request it provides the following information (an offer of assistance): 􀂾Variations from the original request, if any 􀂾 Estimated cost of fulfilling the request, if any *** 􀂾Logistical requirements for the resource, if any 􀂾 Estimated travel time from home base to designated reporting location

11. Basic Provisions of IMAS • NEGOTIATION & DEPLOYMENT COORDINATION *** A jurisdiction requesting aid deserves a timely, good-faith effort by other member jurisdictions to estimate the cost of fulfilling the request. The costs that are typically estimated at this point include personnel and contract costs; travel, lodging, meals or per diem costs; and equipment operation, maintenance, and/or rental costs. The estimates should be based on known rates and existing jurisdictional procedures for reimbursement. If a member jurisdiction intends to donate all or part of the cost of providing assistance it should be indicated verbally and on the IMAS Request and Deployment Form.

12. Basic Provisions of IMAS • NEGOTIATION & DEPLOYMENT COORDINATION Only after an authorized offer of assistance has been accepted by an officer or designee of the requesting jurisdiction is there an agreement and deployment can begin. The IMAS Request and Deployment Form is to be utilized for this process. All resource deployments under IMAS are reported to New Mexico Department of Homeland Security and Emergency Management for tracking and reporting.

13. Basic Provisions of IMAS • CONTROL OF RESOURCES Personnel, assets and equipment are subject to the following conditions when deployed: 􀂾 Remain under the command and administrative control of the home jurisdiction for purposes that include standard operating procedures, medical and other protocols; 􀂾 The home jurisdiction is responsible for tracking the resource’s progress from the point of departure through arrival at the designated reporting location; 􀂾 Upon check-in at the designated reporting location resources are under the operational control of the jurisdiction receiving assistance;

14. Basic Provisions of IMAS • CONTROL OF RESOURCES 􀂾 The jurisdiction receiving assistance is responsible for directing, maintaining accountability for, and ensuring the well-being of resources throughout the deployment; 􀂾Excess resources must be released in a timely manner to reduce incident-related costs and to free up resources for other assignments; 􀂾 When the resource is no longer needed it will be promptly and safely demobilized; 􀂾 The jurisdiction receiving assistance is responsible for providing demobilization instructions; and, 􀂾 The home jurisdiction shall track the resource’s progress from the time it is released through arrival at home base.

15. Basic Provisions of IMAS • PORTABILITY OF BONAFIDES Aperson that holds a license, certificate, permit or similar documentation that evidences the person's qualifications in a professional, mechanical or other skill is: 􀂾Considered to be licensed, certified, permitted or otherwise documented in the member jurisdiction receiving aid for the duration of the deployment; and, 􀂾Subject to legal limitations or conditions prescribed by the jurisdiction receiving aid.

16. Basic Provisions of IMAS • BENEFITS If a person sustains injury in the course of providing assistance, the person is entitled to all applicable benefitsthat are normally available to the person as an employee of the member jurisdiction. If a person sustains injury that results in death, the person's estate shall receive additional benefits that may be available for death in the line of duty.

17. Basic Provisions of IMAS • LIABILITY A person who is under the operational control of the requesting jurisdiction is considered for the purposes of liability to be an employee of the requesting jurisdiction. - Except as provided in Section 9 of the Intrastate Mutual Aid Act related to benefits

18. Basic Provisions of IMAS • REIMBURSEMENT The Act states that a requesting jurisdiction shall reimburse each jurisdiction that renders aid under IMAS. Responding member jurisdictions may decide not to request reimbursement, instead deciding to donate all or a portion of the cost of the assistance to the requesting jurisdiction. Example – A jurisdiction may only seek to recoup extra-budgetary or replacement costs associated with providing assistance.

19. Basic Provisions of IMAS • REIMBURSEMENT As a general guideline, reimbursable costs are those that would be considered eligible as emergency costs under state and federal disaster assistance programs. Reimbursement shall be for actual expenses incurred pursuant to the actual agreement. Expenses that are typically reimbursable include: 􀂾 Personnel and contract costs 􀂾 Travel and lodging costs 􀂾 Costs for meals or per diem 􀂾 Equipment rental, maintenance and operating costs 􀂾 Costs to repair or replace damaged equipment 􀂾 Costs to replace consumable materials and supplies

20. Basic Provisions of IMAS • DISPUTE RESOLUTION If a dispute regarding reimbursement arises the members shall make every effort to resolve the dispute within 30 days of written notice of the dispute. If the dispute is not resolved within 90 days either member jurisdiction may: 􀂾Request the Department of Finance and Administration to resolve the dispute; or 􀂾If one of the disputing members is an Indian nation, tribe or pueblo, request arbitration pursuant to the commercial arbitration rules and mediation procedures of the American Arbitration Association.

21. Connection to EMAC IMAS is closely tied to the State of New Mexico’s participation in the Emergency Management Assistance Compact (EMAC). IMAS is the mechanism by which resources of member jurisdictions will be deployed under EMAC. No separate agreement is necessary. Resource orders will be executed using IMAS and the state Emergency Operations System.

22. Intrastate Mutual Aid Committee Consists of eleven members appointed by the Governor. Representing emergency management and response disciplines, political subdivisions and, if participating, Indian nations, tribes or pueblos. 􀂾 Review the progress and status of intrastate mutual aid; 􀂾 Assist in developing methods to track and evaluate the activation of the system; 􀂾 Examine issues facing member jurisdictions in the implementation of intrastate mutual aid; and, 􀂾 Develop, adopt and disseminate comprehensive guidelines and procedures.

23. Maintenance of the System New Mexico Department of Homeland Security and Emergency Management Response and Recovery Bureau PO Box 27111, Santa Fe, NM 87502 Points of Contact: Don Scott 505.476.9677 donald.scott@state.nm.us Evonne Gantz 505.476.9684 evonne.gantz@state.nm.us www.nmdhsem.org