Semi Annual PBIS Data Collection System January 2 – 25, 2013

1. Semi Annual PBIS Data Collection System January 2 – 25, 2013 Technical Assistance for School based Teams and Coaches Series

2. Objectives • Identify who reports semi-annual data • Identify data points for entry into the PBIS Data Collection System • Describe process for accessing data links and entering data

3. Who reports? • All PBIS school buildings that began training during the 2011-12 school year and earlier. • Each school has its own building code and must enter data for their school. • http://www.educateiowa.gov • Click Resources tab • Click Directories in drop down menu

4. The DE Requires • Every school listed on the Iowa Public and Non-public schools lists must submit specific data annually. • PBIS data must meet this requirement as well. However, for THIS YEAR there may be some exceptions.

5. Please note: • This is the last year that one data report can be entered for two schools located at the same, or different, physical addresses. The Department of Education requires that every school with a unique building code provide data for their school, even if there is one principal and one leadership team for both schools. • (If an exception exists, please contact Susan Bruce, IDOE State PBIS Consultant at susan.bruce@iowa.gov.) • All schools must use the name of their school as listed on the DE public and non-public school lists.

6. PBIS Data Collection System • Reporting dates extended: January 2 – 25 • All AEAs will have their own link that will be sent to each school by their AEA PBIS Coordinator. • It is the responsibility of the school based PBIS Leadership Team to identify the person who will enter the data. Internal coach – team data manager • Please use the worksheet to prepare your data for entry. It is recommended that you keep this copy as you can not print out your completed report unless you print each page separately.

7. Data to Enter • 6 pages • Each item required has an * and can not be skipped or page will not advance • Page 1 • Data Consent statement • Name, Email • Page 2 • Date of completion • Training cohort: Year trained* • Retrained: Team started Universal training over because team fell off PBIS map. Initial training was in 2004 -team not functioning. Retrained in 2011. Check 2011 for this data point. • Data System used to collect discipline data

8. Data period – Beginning of school through Dec. 31, 2012 • Page 3 • Total number of major referrals • Major ODR by Subgroup (enrollment) including IEP • % of students in subgroup with major ODRs or # of students in subgroups with major ODRs (NOT THE % OR # OF TOTAL REFERRALS BY SUBGROUP) • Did you just enter %s or #s? • stay consistent and use one format - either % OR #

9. Data to Enter - Con’t. • Page 4 • Triangle Data: • % of students with 0 – 1 major ODRs • % of students with 2 – 5 major ODRs • % of students with 6 or more major ODRs • Most frequent location of major ODRs • Most frequent problem behavior for major ODRs

10. Systems Response Data: Tiers 2 and 3 • Page 5 • Number of students participating in CICO • Provide # or select option: None • Number of students responding to CICO • Provide # or select option: None • Number of students participating in Wraparound w/ SIMEO • Provide # or select option: None • Number of students responding to Wraparound w/SIMEO • Provide # or select option: None

11. Technical Assistance Survey • Page 6 • Estimate hours TA received • None, 1,2,3,4 or more than 4 per month from Aug – Dec • Most frequent method of receiving TA • In person, phone, email, other technology • My team knows who to contact for TA

12. FAQ’s • What if I have a problem entering data on the survey monkey site? • Contact Susan Bruce at susan.bruce@iowa.gov or call 515-725-2244 • Can I enter decimals or zeroes? • Yes and if there is an instance were the data is “0” enter the 0 and do not leave it blank. • Can I print the whole report? • No. Each page can be printed separately by right clicking and selecting “print.”

13. What if I do not see my school listed in the drop down menu? • Contact your PBIS Coordinator or Susan Bruce. If your school can not be added through the DE, send the completed worksheet to Robin Galloway at rgal@iastate.edu. • What happens if my school does not enter data? • Submitting data is required for all implementing PBIS schools. Schools that do not enter data will be coded as inactive in the PBIS database.

14. Do schools that use SWIS need to access and report using this system? • Yes – At this time, there is no way to merge data entered into SWIS with the DE PBIS Data Collection System. • By running a Year End Report you can get most of the data needed. You can obtain total number of major referrals from the Avg. Referrals per Month Report. Another report to generate is the Ethnicity Report (data from Graph #2)

15. Who sees this data and what is done with it? • This data helps to evaluate the level of implementation statewide. Important decisions regarding implementation, sustainability and technical assistance needs are made using this data. The data is aggregated and analyzed on an AEA and state level. Annual reports and data briefs are developed and shared with key stakeholders. • *Data is not analyzed on an individual school basis by the DE.

16. If you have any other questions – please contact: • Susan Bruce, IDOE State PBIS Consultant • Susan.bruce@iowa.gov • 515-725-2244 • Or your AEA PBIS Coordinator