Presentation of RYE Online Integrated Processing System RYE 線上作業系統介紹

1. 2014 RYEMT Annual Conference Presentation of RYE Online Integrated Processing System RYE 線上作業系統介紹 李啟銘PDG Jimmy

2. This system is offered to all certified Rotary districts world wide to be used free of cost

3. Rotary Youth Exchange Multidistrict TaiwanMap & Historical data

4. In eight years • Number of exchange students both inbound and outbound has increased by more than 4 times • Yet we did not increase any man power. Debbie Lee has been the only secretary in our multi district so far. Because we are using this system

5. Who will use this system • Students - Fill up Application Form • Sponsor and host clubs – to process the application • Sponsor and host districts - to further process the application • For multidistrict – to eliminate the complicated process of multi district processing work. The “Matrix” in the system works automatically for the multidistrict final stage of work.

6. System Merits • Reduced costs – no mailing, no waiting time. • Reduced or completely eliminated use of hard copy on paper. • Immediate access to the data by authorized persons simultaneously, regardless of locations. • Easy to make final report for different purposes, such as report to R. I. at the end of the year. • Easy to keep historical data.

7. :www.rotary-yep.org

8. Very easy to use

9. Identity, input ID and password, log in.

10. How you can learn to use this system Tutorial videos are provided for following people to use: Applicants (Students) District Officers Club Officers Multi District Officers

14. Set Ups needed *ID – Individual District ** MD – Multi District

15. MD- password & access control

16. MD- password & access control

17. Applicants fill up and submit Application Form On Line

18. Step 1. Applicant fills up basic data

19. Step 2. System feedbacks to check e-mail for password

20. Step 3. Applicant signs in with password provided by system

21. Step 4. Fills up each detail as requested

23. Step 5. Fills up Country Preference Checklist

24. Step 6. Click Go to Application Form to see details keyed in transferred to actual Application Form

25. On-line Processing at District level

26. District Processing Applications

27. Outbound status

28. Inbound Status

29. On-line Processing at Multi District level

30. Multi District – Outbound Status

31. Multi District – Inbound Status

32. MATRIX Guide on distribution or allocation of available placements to the districts in the multi district organization

33. Outbound Coordinator Sets up initial Matrix (matching of prospective available and required placements)

34. Districts increase or decrease requirements Correspondents increase or decrease available placements Changes to Matrix

35. Matrix as revised from beginning of January. Numbers in Total + Bank is accessed from Correspondent’s DATA ENTRY; and Total according to District’s requirements.

36. Assign Country

37. For those who are interested, please write to Alyce Shao, Assistant to PDG Jimmy Lee: alyce@mail.hisen.com.tw

38. THANK YOU for your patience!