Introduktion

1. Introduktion Calendar Browser is a groupware used for booking all kinds of resources within an organization. The software is totally integrated in Outlook. Calendar Browser is installed on a file server and in a new public folder or shared mailbox, and only a minimal client installation is needed. Welcome to the show!Peter KalmströmCEO kalmstrom.com Business Solutions www.kalmstrom.com Calendar Browser works with Microsoft Outlook 2007 and above

2. User Interface Let’s start with the part that the users will see. If they are familiar with Microsoft Outlook they will quickly learn to use Calendar Browser. To concretize I will talk about booking rooms in this slide show, but anything that is booked within an organization – cars, equipment, personnel – might of course be booked through Calendar Browser. The application can also be used for viewing people’s calendars. www.kalmstrom.com Calendar Browser works with Microsoft Outlook 2007 and above

3. Calendar Browser is integrated in Outlook The Calendar Browser buttons in the Calendar ribbon Show several resource calendars www.kalmstrom.com Calendar Browser works with Microsoft Outlook 2007 and above

4. Find resource Click to open a dialog where you can search free resources Click to see a description Enter date, time and number of seats needed. When the free rooms are shown you may click New to make an appointment in the selected one www.kalmstrom.com Calendar Browser works with Microsoft Outlook 2007 and above

5. See resource Click to open a dialog with a description of the resource Each resource can be described with text and images www.kalmstrom.com Calendar Browser works with Microsoft Outlook 2007 and above

6. The Booking – An appointment Select a project Click here to book supplies. The booking appointment is a normal Outlook appointment ‒ but with some ”extras”. www.kalmstrom.com Calendar Browser works with Microsoft Outlook 2007 and above

7. Book supplies Selectamong the admindefinedsupplies Name and date arefilledoutautomatically Comment your order here. www.kalmstrom.com Calendar Browser works with Microsoft Outlook 2007 and above

8. Settings Calendar Grouping Group calendars by making several installations. Each user selects what groups should be shown in her/his Outlook. That way the users only see the groups they really need. www.kalmstrom.com Calendar Browser works with Microsoft Outlook 2007 and above

9. Settings The Admin settings Now I will show you what happens ”behind the scene” – i.e. in the Administrator settings. They are reached by the Manage button or by running the file CBAdmin.exe in the root file folder.Let’s continue! www.kalmstrom.com Calendar Browser works with Microsoft Outlook 2007 and above

10. Configuration Double-bookings – Never more! Uncheck to hide these buttons Register here. Then the button is hidden. Alternatives to be shown in the Overview. www.kalmstrom.com Calendar Browser works with Microsoft Outlook 2007 and above

11. The Resource calendars The WYSIWYG .html editor makes it easy to create nice resource descriptions. Add new calendars Add an image to be shown in the overview. www.kalmstrom.com Calendar Browser works with Microsoft Outlook 2007 and above

12. ”Projects” The word “Project” can be changed to anything that suits your organization. By default the projects are saved in Outlook. If you already have projects in a database, use that alternative and they are loaded automatically. With different colors for different types of projects you get a good overview. www.kalmstrom.com Calendar Browser works with Microsoft Outlook 2007 and above

13. Extras Specify all supplies that might be needed with the resources, and define the cost for each item. The currency in the user form will be the one already specified for your system. www.kalmstrom.com Calendar Browser works with Microsoft Outlook 2007 and above

14. Place Settings Specify place settings for the users to select from The userscanchooseamong the adminspecifiedplacesettingswhen the booksupplies www.kalmstrom.com Calendar Browser works with Microsoft Outlook 2007 and above

15. New Appointment Template Here you may specify text to be filled into all new appointments The template comesup in the new appointments www.kalmstrom.com Calendar Browser works with Microsoft Outlook 2007 and above

16. Overview The Overview tool in Calendar Browser gives a summary of resources and of the scheduling of team members. Open the Overview Tool via the Overview button or by running the file CBOverview.exe in the root file folder. Hope you are still with me! www.kalmstrom.com Calendar Browser works with Microsoft Outlook 2007 and above

17. Timeline view Click a free time to add a new appointment/booking. Click a booked time to see an appointment/booking. www.kalmstrom.com Calendar Browser works with Microsoft Outlook 2007 and above

18. Workweek III Loading Week III gives very detailed reports. Right click to Export to Excel. www.kalmstrom.com Calendar Browser works with Microsoft Outlook 2007 and above

19. Day List This view gives a list over occupancy and activities of the separate resources on the date you choose. All viewscan be printed Click the + signs to see supplies www.kalmstrom.com Calendar Browser works with Microsoft Outlook 2007 and above

20. Show appointment Click once to see the details of the booking. www.kalmstrom.com Calendar Browser works with Microsoft Outlook 2007 and above

21. Appointments report Select the Orders report if you want to filter out bookings with no supplies. The appointments report gives a list over occupancy and activities of the separate resources. Supplies for each booking is listed. www.kalmstrom.com Calendar Browser works with Microsoft Outlook 2007 and above

22. Statistics Tool Appointments and orders can be studied with the integrated statistics tool, OLAP Reporting Tool. With this report generator you can study resource utilization over a longer period of time, design your own reports and work dynamically with the information (pivoting and drill-down). OLAP Reporting Toolhas its own presentation and manual, refer to my website. Here we will just take a quick look at it.Lets go to the last part! www.kalmstrom.com Calendar Browser works with Microsoft Outlook 2007 and above

23. Archive Use the file CBArchive.exe in the root file folder to move old appointments to a database. Then you can study them closely and in many different ways with the statistics tool. The first time you archive appointments you are asked to select database. Select period and resources to study. www.kalmstrom.com Calendar Browser works with Microsoft Outlook 2007 and above

24. OLAP Reporting Tool– First time The first time you click the file OLAPReporting.exe in the root file folder, you are presented with this screen. Eventually the Report list will be filled with your custom report templates. www.kalmstrom.com Calendar Browser works with Microsoft Outlook 2007 and above

25. OLAP Reporting Tool– Example See report description Graphs can be shown as columns, lines, bars, pies, bubbles … Also mutliple graphs are possible Filter and drill in both pivot and graph All the fields can be dragged and dropped to show data in different ways. www.kalmstrom.com Calendar Browser works with Microsoft Outlook 2007 and above

26. More Info Thank you for watching this slide show!At www.kalmstrom.com you may download the full version of the Calendar Browser and evaluate it for 30 days before you decide if you want to use it. On the website you will also find the User and Administrator Manuals, the Calendar Browser video demonstrations and information about how to subscribe to Calendar Browser by becoming a Member of kalmstrom.com Community. www.kalmstrom.com Calendar Browser works with Microsoft Outlook 2007 and above