Public Hearing on Conditional Grants and Capital Expenduture 2005/06

1. Public Hearing on Conditional Grants and Capital Expenduture 2005/06 Free State Department of Agriculture Presented by Mr. MC Mokitlane

2. Relevant Conditional Grants • Comprehensive Agricultural Support Programme (CASP) • Land Care Programme (LC) • Agricultural Disaster Management (ADM) • Provincial Infrastructure Grant (PIG)

3. 2005/06 Allocated Budget and Roll-Over Funds

4. 2005/06 Transfers (From National)

5. 2005/06 Budget and Expenditure up to March’06

6. 2005/06 Quarterly Grant Expenditure up to March’06 (R’000)

7. 2005/06 Monthly Grant Expenditure up to March’06 (R’000)

8. 2005/06 Quarterly Capital Expenditure up to March’06 (R’000)

9. 2005/06 Monthly Capital Expenditure up to March’06 (R’000)

10. Monitoring Capacity • Assessment of monitoring capacity: • At farm level progress on projects are monitored by extension staff; • At Departmental level projects are monitored by the M&E Unit; • Financial progress is monitored at Departmental level by Financial Management and the M&E Unit. • Manual processes have been utilised to date • A web based computer system is being developed and will be launched in March 2006 and effectively utilised in the 2006/07 financial year. This will provide instant access to information relating to any approved infrastructure projects. • Main constraints in terms of monitoring is the understaffing of the M&E Unit, as well as the level of authority and mandate thereof.

11. Monitoring Capacity (Cont.) • Constraints identified: • Financial procedures and delegations • Procurement and tender procedures • Seasonal limitations • Internal staff capacity • Departmental operating capital budget • Financial management and recordkeeping at farm and regional level • Regional responsibilities and delegations • Group dynamics

12. Monitoring Capacity (Cont.) • Corrective actions: • New financial delegations to SCM and Regions implemented since 12 October 2005 • SCM staff capacity improvements • Reprioritization of operating capital budget

13. Reporting Trends • The Department submits the following prescribed reports to NDA, Provincial Treasury and the Provincial DPW: • EPWP Reports • DORA Reports • Treasury Infrastructure Reports • Treasury Quarterly Non-Financial Reports • CASP Quarterly Non-Financial Progress Report • All reports are submitted on or before the 15th day of each month, except in the case of quarterly reports.

14. Service Level Agreements • During the 2005/06 financial year the Department entered into four service agreements: • Business Intelleq CC: 01/10/2005 • CSIR: 08/08/2005 • NWGA: 05/08/2004 (Ongoing: 2004-2006) • Central Business Consultants CC: 21/10/2005

15. I Thank You!