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SAI-JAPAN Recent Audit cases of SAI Japan c oncerning IT system

Explore recent audit cases of SAI Japan related to IT systems, highlighting key challenges in decision-making and project management. Learn from detailed project examples and common issues faced by the organization.

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SAI-JAPAN Recent Audit cases of SAI Japan c oncerning IT system

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  1. SAI-JAPAN Recent Audit cases of SAI Japan concerning IT system Eri IshikawaApril 2013Vilnius,Lithuania

  2. Trends of ITAudit Cases

  3. Decision Making Cabinet Basic Act on the Formation of an Advanced Information & Telecommunication Network Society (2000) IT Strategic HQ CIOLiaison Conference Administrative Branch CIO CIO CIO CIO CIO Implement PMO PMO PMO PMO PMO

  4. FY2011 Audit Cases on Digitization of the Government Administration １．Individual Operation System Development Projects ２．Government Universal Back-office Operation System Development Projects

  5. Case 1 Individual Operation System Development Projects

  6. Patent Operation MGT System To-Be As-Is Develop & Operate United Patent Systems Each Patent Operation has its own Systems Optimization Plan

  7. System Development Project To-Be 【Requirement Definition・ Design & Development Contract】 【Project MGT & Support Contract】 Term2006 ～ 2014 Contract Price$120 Million Contractee

  8. Project Progress goes to・・・ 2012．1 Stopped Development 2007～ Design Development ？？？ Operation 2007～ Requirement Definition 2004 Plan Paid$54 Million

  9. ・Took long time for As-is System Components & Design of new System ・Couldn’t decide which needs would be in To-be System Component Delayed from early stage But No Action for the Improvement Lack of Project MGT

  10. No document rule for Decision Making Procedure Unclear Responsi-bility PoorCommuni-cation

  11. Case 2 Universal Back-office Operation System Development Projects

  12. Universal Operation Systems The Systems for Universal Back-office Operations Developed By Whole Government Optimization Plan Grand Design by CIO Liaison Conference for building Universal Operation Systems 26/APR/2013

  13. 3 System Development Projects ① HR & Salary MGT System ②Procurement MGT System ③ Travel Expense MGT System TOTAL EXPENSE for Design & Development of ３ Systems $109 Million 26/APR/2013

  14. Formulation & Revision of Optimization Plan & Expected Date of System Operation Launch 26/APR/2013

  15. ①HR & Salary MGT System FY: 2003 04 05 06 07 08 09 10 11 12 13 14 15 Planned Operation Launch Optimization Plan 12yrs $120Million 26/APR/2013

  16. Repeated Revision of Optimized Plan & Operation Launch Delay Must be Flaws in the Project proceeding

  17. IT Strategic HQ Making Decisions? CIO Liaison Conference Administrative Branches CIO CIO CIO CIO CIO PMO PMO PMO PMO PMO Implement Only

  18. ITStrategic HQ CIO Liaison Conference Control Government CIO Control Administrative Branches CIO CIO CIO CIO CIO PMO PMO PMO PMO PMO

  19. COMMON ISSUES 26/APR/2013

  20. “GET” “What they want” They couldn’t do it.

  21. “What they want” When we want something, ・Collect Information ・Search for the best one ・Check the Usability ・Estimate Maintenance costs ・Service Quality Requirement Definition

  22. Requirement Definition

  23. “Get” In order to get….. ・Never give up till we get ・Ask as much to clear all the problems ・Not to miss “bad” symptoms ・Have “Ownership” “Accountability” Project MGT

  24. Project MGT

  25. Ending SAI Japan will…

  26. SAI-JAPAN Recent Audit cases of SAI Japan concerning IT system Fin

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