Texas Skyward User Group Conference Boot Camp for Counselors: Current Scheduling Tips & Pitfalls

Texas Skyward User Group Conference Boot Camp for Counselors: Current Scheduling Tips & Pitfalls Netobia Taylor

Scheduling Pitfalls for Counselors Scheduling Pitfalls [Netobia Taylor - GISD] Session Summary • This course will review current year scheduling and how it affects other modules in Skyward such as posted grades and report cards, teacher gradebooks, and transcripts. • Find out what NOT to do and see proper ways to change schedules.

There will be time at the end of the session for Q’ and A’s. Please jot down your question and we will address it.Thank you Scheduling Pitfalls [Netobia Taylor - GISD]

Class Structure in Skyward Course: A course of study. (i.e. Government) Section: A group of students that meets at the same time to study that course. Meet Pattern: Who is going to teach? When is the class being taught? And where the class is being taught? ** (Access to Gradebook and Attendance) Scheduling Pitfalls [Netobia Taylor - GISD]

Course Master COURSE PATH:WS\OF\CS\BC\CM Scheduling Pitfalls [Netobia Taylor - GISD]

Course Master CONT’D Scheduling Pitfalls [Netobia Taylor - GISD]

Student Scheduling There are 2 ways to edit a students schedule Student Profile Path: WS\ST\TB\SC\CS\CS Web Student  Students Student Profile Scheduling Current OR Current Scheduling Path: WS\OF\CS\SS\BS Web Student  Office Current Scheduling  Student Schedule Gen Entry By Student Scheduling Pitfalls [Netobia Taylor - GISD]

Adding a Student to a Course Path: WS\OF\CS\SS\BS Web Student  Office Current Scheduling  Student Schedule Gen Search for student Go to current year schedule Perfect time to use a Filter E – Edit D – Delete (Never Delete, Drop Only) C – Change Section R – Replace RA– Request Alternate U-Schedule Scheduling Pitfalls [Netobia Taylor - GISD]

Adding a Student to a Course cont’d Look up Course Select the class Click Schedule Class 3 2 Fits in schedule 1 Scheduling Pitfalls [Netobia Taylor - GISD]

Adding a Student to a Course cont’d Enter the correct effective datefor the transaction. 2 1 Scheduling Pitfalls [Netobia Taylor - GISD]

? Adding a Student to a Course cont’d What is an Effective Date? ? Great Question! -is the date in which the class change actually takes place. ? Scheduling Pitfalls [Netobia Taylor - GISD]

Important Incorrect Student Effective Dates Can cause: • Inaccurateor blank grades on the report cards • Make the grades disappear in the gradebook • Incorrectgrades and/or credits on transcripts • Cause teachers not to have access to students in the gradebook • Duplicateorincorrect415 records • Blank Grade and/ or Failure Reports to be inaccurate Scheduling Pitfalls [Netobia Taylor - GISD]

Adding a Student to a Course cont’d Repeat the process until you have all your courses then click the Back button Scheduling Pitfalls [Netobia Taylor - GISD]

Schedule Change (Section to Section) • When changing a section (from one teacher to another) of the samecourse use • Change Section Student Profile Path: WS\ST\TB\SC\CS\CS Web Student  Students Scheduling Current Scheduling Pitfalls [Netobia Taylor - GISD]

Skyward Update Programming Request (PR) 1707945 “The Change Section button will no longer move grades to the new section, but will rather leave grades attached to the section in which they were earned. This PR will be included in Addendum6, which will be posted on Tuesday July 10th. ” • Programming Request (PR) 1602678 • The 2 new options to the gradebook • Show NEW button for term-adjusted students who are not enrolled in the first term of the class. • Allow teachers to transfer in grades from any of the new students’ classes (otherwise, only dropped classes will be available). Scheduling Pitfalls [Netobia Taylor - GISD]

EXAMPLE A student was originally scheduled to take World Hist 200WH Section 001 but needs to change to Section 003 mid year. The scheduler would go to the 200WH Section 001 and click to schedule the student into Section 003. (Be mindful of the effective date ) Scheduling Pitfalls [Netobia Taylor - GISD]

What does that look like? Cont’d? Path: WS\ST\PR Scheduling Pitfalls [Netobia Taylor - GISD]

What does that look like? Cont’d Notice only sections of that course are displayed Also notice that both sections display that they do not fit, that is only because we did NOT drop the course. (That is okay) Scheduling Pitfalls [Netobia Taylor - GISD]

What does that look like? Cont’d **Effective Date** Scheduling Pitfalls [Netobia Taylor - GISD]

What does that look like? Cont’d Green=Dropped Remember: Grades will no longer be moved automatically. Scheduling Pitfalls [Netobia Taylor - GISD]

Schedule Change (Course to Course) When changing a student’s schedule to a totally different course. Replace the previous course (be mindful of the effective date) with the new course and input the appropriate effective date. Scheduling Pitfalls [Netobia Taylor - GISD]

EXAMPLE A student is currently (for 1 day) in Government GOV100 Section 02 for the second semester but will need to be scheduled in Psychology PSY100 Section 03 for the remainder of the second semester. Scheduling Pitfalls [Netobia Taylor - GISD]

What does that look like? Path: WS\ST\TB\SC\CS\SS 2 1 Scheduling Pitfalls [Netobia Taylor - GISD]

What does that look like? Cont’d You can view all sections until you find on that fits Scheduling Pitfalls [Netobia Taylor - GISD]

What does that look like? Cont’d **Effective Date** Scheduling Pitfalls [Netobia Taylor - GISD]

What does that look like? Cont’d **Effective Date** Green=Dropped Scheduling Pitfalls [Netobia Taylor - GISD]

Any Questions ? Scheduling Pitfalls [Netobia Taylor - GISD]

Any questions? Scheduling Pitfalls [Netobia Taylor - GISD]

End of presentation – Extra space for other notes

Texas Skyward User Group Conference THANK YOU FOR ATTENDING! Scheduling Pitfalls [Netobia Taylor - GISD]

Texas Skyward User Group Conference Boot Camp for Counselors: Current Scheduling Tips & Pitfalls