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Finance Seminar Autumn 2015

Finance Seminar Autumn 2015. Presented by Cathryn Walker. Agenda. FIRST SESSION. SECOND SESSION. School Balances 2014-15 Universal Infant FSM (UIFSM) CFR Budget Monitoring 2016-17 LGSS SLAs Audit - SFVS Audit – Personnel & Payroll Electronic Reporting including Journals and Virements

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Finance Seminar Autumn 2015

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  1. Finance SeminarAutumn 2015 Presented by Cathryn Walker

  2. Agenda • FIRST SESSION • SECOND SESSION School Balances 2014-15 Universal Infant FSM (UIFSM) CFR Budget Monitoring 2016-17 LGSS SLAs Audit - SFVS Audit – Personnel & Payroll Electronic Reporting including Journals and Virements Housekeeping Other Schools Finance Team 2016-17 Budget Consultations 2016-17 Budget Pupil Premium EYSFF 2016-17 High Needs Funding 2016-17 Schools Forum

  3. LGSS Schools Finance Staffing

  4. Primary & Secondary Funding for 2016-17 The funding formula consultation took place in September 2015 . 77 attended the 15th September briefing sessions. 187 responses were received by the 1st October deadline. The proposals were revised in response to the consultation feedback and these were discussed at the 13th October Forum meeting.

  5. Primary & Secondary Funding for 2016-17 The proposals created considerable debate and challenge regarding the recommendation to reduce the Secondary deprivation funding. Forum voted by a small majority, with abstentions, to approve the proposals including moving the savings from reducing Secondary deprivation funding into the Primary AWPU.

  6. Primary & Secondary Funding for 2016-17 Alex Hopkins has delegated power for The County Council final decision on the schools funding formula. Alex decided at this stage, given the pressures that exist, NOT to reduce Secondary funding. The following however should apply -

  7. The existing formula funding factors will be continued in 2016-17. The existing primary deprivation funding of £30.6m will be capped in 2016-17 by reducing the FSMever6 rate. 3. The existing secondary deprivation funding of £27.7m will also be capped in 2016-17 by reducing the FSMever6 rate.

  8. 4. Move towards a primary to secondary funding ratio of 1:1.30 (currently 1:1.34 in Northants and a national and statistical neighbours average of 1:1.28.). Additional DSG schools block funding or ‘headroom’ from the DSG settlement will be applied towards this where possible.

  9. 2015-16 factors – no changes proposed in 2016-17

  10. Q4: Split Site and Pupil Growth Question 4 - split site funding This had a varied response with schools not receiving this funding currently feeling no increase was necessary or questioning the amounts paid to some schools. The feedback shows that further work is required on this area. This will take place with an aim that specific proposals are brought to either the December or January Forum meetings. Questions 5 and 6 (Pupil growth fund) Proposals were supported Agreed to increase the staffing elements of the Pupil growth rates by 5% – at a cost of £75k to be funded from the 2016-17 schools block DSG settlement.

  11. Q3: £1m Increased AP Cost Q3 – funding the increased cost of £1million in AP. The briefings and feedback identified concerns with this proposal from the majority of schools. This proposal had the largest number of comments/feedback including proposals on how practicable improvements could be made in supporting schools with challenging pupils in the future. The feedback has been shared with service colleagues so that the feedback can be utilised in order to support improvements in this area in the future.

  12. Q3: £1m Increased AP Cost Q3 – funding the increased cost of £1million in AP. Discussions and responses also identified a need for schools to have better information on the cost implications and VFM of the current arrangements. It was agreed by Forum that the additional £1 million cost of AP in 2016-17 is funded from previous years DSG carry forwards to allow both further work to be undertaken on this proposal including making schools better informed e.g. the funding of CE AP places (@ £10k) includes dual registered pupil places meaning an overall cost of approx £20k p.a. per Secondary pupil.

  13. Increasing numbers of Permanent Exclusions Proposals for utilising DSG carryforwards of £1.7 million in relation to addressing the number of permanent exclusions in the county were agreed by Schools Forum in July. It was also agreed following requests for this information that data about fixed term and permanent exclusions would be collated and circulated for use as a baseline. Permanent and fixed term exclusions figures from 2014 –15 were sent out to all schools on Friday 16th October. Data about fixed term and permanent exclusions in the current academic year will now be presented to Schools Forum at each meeting from 1st December 2015 identifying schools and growth across the year.  This information will also be available for all schools.

  14. School Budgets 2016-17 • Indicative budgets will be issued November 15 (based on Oct 14 numbers for the majority of schools). • February 2016 final individual school formula budget information will be placed onto the website updated with October 15 numbers.

  15. Indicative School Budgets 2016-17 • The following indicative elements will either be added to the website in March 2016 or confirmed/allocated during 2016-17: • - High Needs Place funding – Special Schools & Units / Resourced Provisions • Mainstream 6th form allocations - from the EFA • Devolved Formula Capital (DFC) • Allocations from the High Needs Panel • Early Years Single Funding Formula (EYSFF) – 3 and 4, and 2 year olds formulae • Pupil Premium – Main FSM Based on January 16 census • High needs top ups • High needs element 3 top ups for pupils in SEN units or resourced provision • Special school high needs allocations • UIFSM • Pupil Growth funding

  16. School Budget 2016-17 Overview The DfE arrangements on 2016-17 schools funding were announced in July 2015. What we know from Government announcements is that: DSG funding is ‘protected’ i.e. flat cash funding per school pupil; and Additional funding will be passported to reflect increases in pupil numbers between October 2014 and October 2015. NCC have joined the f40 group of the lowest funded authorities. This lobby group is meeting with the Government and pushing for Education funding changes to be made. Schools have been sent information on this.

  17. School Cost pressures Overview Although in comparison to LAs, schools funding is deemed to be ‘protected’, schools are expected/required to make efficiency savings in a period when they are expected by stakeholders to deliver more. Schools are experiencing unfunded cost pressures including: Increased Employer contributions to the Teachers pension scheme from April 15 +2.4% (to 16.5%). Teachers and Local Government pay awards. General inflation/price increases. Employers National Insurance increase of up to 3.7% (to 13.8%) from April 2016.

  18. School Pressures Overview As agreed with Forum schools will receive additional one-off funding over 3 years starting in 2014-15. This means that in 2017-18 schools will experience the joint impact of the one-off funding ceasing and the impact of cost pressures. The Institute of Fiscal Studies* recently stated that over a 5 year period, unless any funding changes were made, schools were likely to experience real terms cuts in spending per pupil of between 9% and 12%. Respectively we need to plan for this and ensure sometimes difficult decisions are not delayed unnecessarily. (Note - * - Source - presentation at Fair Funding Conference - Bristol – June 2015)

  19. Schools Budgets 2016-17 • Minimum Funding Guarantee of minus 1.5% on Schools Block funding. Note – one off funding is outside the MFG/Cap. • Cap level to be finalised in January 2016 • Basis for funding: • October 2015 Pupil Census for per pupil allocations • January 2016 Pupil Census for Pupil Premium grant

  20. Additional One Off Allocation The one off impact on the funding formula for 2016-17 only is as follows.

  21. Changes to Unit Rates

  22. De-Delegation of Services De-delegation applies only to maintained schools. Where services are able to be de-delegated: The budget is delegated to all schools and academies; Services for de-delegation have to be approved by Schools Forum (by maintained school representatives only and separately by phase); and If approved the funding will be de-delegated (removed) from maintained school budgets by phase before the final budgets are set.

  23. De-delegation 2015-16 & 2016-17 In 2015-16 two areas for Primary de-delegation were approved by Schools Forum and applied as set out below. These were also approved by Schools Forum on the 13th October 2015 for 2016-17. This will be reflected in the indicative school budgets published in November 2015.

  24. Additional One Off Allocation – Nursery and Special schools Special and Nursery schools also to receive relevant share of final one-off allocation (£60k in total) in 2016-17 Nursery schools – £2,100 to be included in 2016-17 EYSFF lump sum Special schools - £3,300 payment to be made in October 2016 transfers

  25. Additional One Off Allocation Importantly this additional delegation is outside of the MFG / Cap meaning schools and Northamptonshire academies will get the full benefit of this additional one off funding. 2016-17 is the third and FINAL year of the agreed 3 year release of reserves. Therefore, schools should note 2016-17 will be the final year when one-off funding will be released on a similar scale and should plan their budget accordingly. PLEASE MAKE ALL PEERS/COLLEAGUES AWARE OF THIS FINAL DISTRIBUTION. At every opportunity we are emphasising that 2016-17 is the last year of the one-off funding distribution and that schools need to plan ahead, please help us pass on the information.

  26. Pupil Premium Pupil Premium values are still to be announced for 2016-17

  27. Pupil premium • Schools will receive £1,320? per primary pupil who is currently eligible for free school meals (FSM) or has been eligible for FSM in the past 6 years (FSM ‘Ever 6’) and £935 for secondary FSM ‘Ever 6’ pupils. Note this will be based on the January 2016 school census return. • An estimated amount (2015-16 allocation adjusted for any change in the pupil premium rate per eligible pupil) will be shown in schools 2016-17 indicative budgets. • If schools are aware of changes in eligible numbers and therefore likely pupil premium funding they should reflect this in their 2016-17 budget submission.

  28. Pupil premium – Falling numbers? • A number of Infant and primary schools have seen the impact of falling registration of new UIFSM from reception onwards • This impacts on schools allocation of pupil premium funding. • Schools need to be pro-active in ensuring parents do register for FSM and are taking up a FSM for the January census. • Some schools are more successful than others at this so schools are advised to liaise with other schools in their cluster to see what approaches have been taken and to decide what approaches would work best with their school’s parents and pupils.

  29. Pupil premium (cont) • Rate of £1,900? for looked-after children (LAC). The eligibility criteria includes those pupils who have been in care for one day or more. • The LAC funding is allocated to schools through the budget top ups on a termly basis via the Virtual Schools team. The allocation to a school is dependent on the school having an agreed PEP for the LAC child they are supporting. • Schools will also receive £1,900 for eligible pupils who have been registered on the January school census as having been adopted from care or leaving care under a special guardianship or residence order. • Note - The above is NOT reflected in schools indicative budget information.

  30. Primary PE and Sports Grant • The EFA have published funding allocations for the PE and sport premium which primary schools will receive in the academic year 2015 to 2016. • Local authorities are required to pass the PE and Sports Grant funding onto participating maintained schools within one month of receipt. • They have revised the grant conditions this year. The most significant changes include: • ways in which the premium should not be spent • website reporting requirements

  31. Primary PE and Sports Grant • The premium must be spent by schools on making additional and sustainable improvements to the provision of PE and sport for the benefit of all pupils to encourage the development of healthy, active lifestyles. The Secretary of State does not consider the following expenditure as falling within the scope of additional or sustainable improvement: • employing coaches or specialist teachers to cover planning preparation and assessment (PPA) arrangements - these should come out of schools’ core staffing budgets • teaching the minimum requirements of the national curriculum PE programmes of study - including those specified for swimming.

  32. Primary PE and Sports Grant • Schools must use the funding to make additional and sustainable improvements to the quality of PE and sport they offer. • This means that you should use the premium to: • develop or add to the PE and sport activities that your school already offers • make improvements now that will benefit pupils joining the school in future years • For example, you can use your funding to: • hire qualified sports coaches to work with teachers • provide existing staff with training or resources to help them teach PE and sport more effectively • introduce new sports or activities and encourage more pupils to take up sport • support and involve the least active children by running or extending school sports clubs, holiday clubs and Change4Life clubs • run sport competitions • increase pupils’ participation in the School Games • run sports activities with other schools

  33. Primary PE and Sports Grant • Maintained schools, including those that convert to academies, must publish information about their use of the premium on their website by 4 April 2016. Schools should publish the amount of premium received; a full breakdown of how it has been spent (or will be spent); what impact the school has seen on pupils’ PE and sport participation and attainment and how the improvements will be sustainable in the future • Schools will receive the funding across 2 financial years • 7/12 of the funding allocation in November 2015 • 5/12 of the funding allocation in May 2016

  34. EYSFF 2016/17 3-4 year olds EYSFF includes EY pupil premium (53p per hour per eligible child = £300 p.a) Main EYSFF being reviewed for 2016-17. Consultation started in October 2015 Discussed at Forum Oct and Dec 15, Jan and March 2016. http://www.northamptonshire.gov.uk/en/councilservices/educationandlearning/services/schlfin/pages/schoolsforum.aspx

  35. EYSFF 2016/17 EYSFF rates and elements decided and published, including indicative budgets (excl 2 year olds) , March 2016. The initial data from the Autumn 2015 headcount indicates current take up at around 1,940 2 year olds The Northants rate paid to providers is £4.85 per hour. This means there is £0.05 or 1% of the £4.90 DSG funding contribution to central costs

  36. Early Years future funding – DfE announcements The early years block per pupil unit of funding in 2016 to 2017 will be confirmed after the spending review and will continue to be based on participation. The Government are committed to making schools and early education funding fairer and will put forward proposals in due course. The Government recognise the links between funding for early education, schools and pupils with high cost Special Educational Needs. These are complex issues to consider, and they will consult extensively with the sector and the public on them.

  37. Calls for Evidence – Cost of Providing Childcare The Government has committed to give working parents, of three and four-year-olds, 30 hours of free childcare a week. The government is carrying out a review of the cost of providing childcare. It has committed to increasing the average childcare funding rates paid to providers. The announced increase in entitlement from September 2017 has major implications and the call for evidence, looking at the costs of provision, is just one element of this.

  38. High Needs Funding 2016/17 High Needs EFA DSG 2016-17 funding announcement in December Schools Forum January and March 2016 discussion on high needs pressures, funding and high needs funding rates Working with FACE to create a new RAS (Resource Allocation System) to use across all of high needs including Education, Health and Care (EHC) plans and reviewing existing statements. An update report will be taken to the 1st December Schools Forum meeting.

  39. High Needs Funding 2016-17 Arrangements for High Needs funding were announced on the 24th September 2015 (follow the link below): arrangements for high needs funding in 2016 to 2017 Headlines are as follows: Anticipate no additional high needs DSG funding for 2016-17 (unlike previous years when additional funding was provided). High needs place change request form to be submitted by 16th November 2015.

  40. Schools Forum Below is a link to the link to the website to see the latest information. • Schools Forum - Northamptonshire County Council Schools are recommended to read Forum Matters when published to keep up to date with latest developments.

  41. School Balances 2014-15 Information on maintained schools balances presented and discussed with schools forum. Summarised information on maintained school balances by sector included in Schools Outturn report to Cabinet in June.

  42. DSG 2014-15 School balances • CAPITAL BALANCES

  43. DSG 2014-15 School balances • COMMUNITY FOCUSSED RESERVES

  44. DSG 2014-15 School balances • Committed Revenue Balances

  45. DSG 2014-15 School balances • Uncommitted Revenue Balances

  46. Balances • Schools need to be thinking about year end carryforwards and Committed / Uncommitted revenue balances. • To calculate the 8% or 5% Uncommitted balance permitted take the current Oracle Report (total Revised Budget column) minus previous years carryforward (column 1 “Balances”) then multiply by the relevant percentage.

  47. School Balances 2015-16 A number of changes to the balances scheme were made for 2014-15. Currently no major changes are planned for 2015-16. All UIFSM schools will be able to identify if they owe or are owed UIFSM grant funding for the period September 2015 to March 2016 which can then be reflected on the SB1 form. Where possible the maximum figure allowed will be shown on each relevant row on the SB1 form. Schools must take account of this information.

  48. School Balances 2015-16

  49. School Balances 2015-16

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