1 / 6

Extol

Learn about the file formats accepted by Dot for automating purchase orders and how to submit them. Includes details needed in the file and additional information for customization.

churchilla
Download Presentation

Extol

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Extol Steps to automating purchase orders February 12, 2007

  2. What type of file is needed? Dot can accept files in the following formats, CSV, fixed length, xml, EDI A simple fixed length text file would look similar to this: 000113223200708020000391MCS 7600270000587333 buyer@fakeemail.com 12/32OZ POTATO AUGRATIN HBH 140102 000213223200708020000391MCS 7600350000510802 buyer@fakeemail.com 6CT CARROT CAKE HBH 150219 000313223200708020000391MCS 7600850001591230 buyer@fakeemail.com 5/3# PORK ROAST BBQ HBH 120134 This file has everything Dot would need to accept the order.

  3. Details Needed in Flat File • Po number • Requested delivery date • Delivery location (if you only have one…this is not necessary) • Whether it is a pickup or delivery (if you don't pick up from us…this is not necessary either) • Qty ordered • Unit of measure (if available) • Your item number • One other number such as Dot item, mfg or UPC…whichever you carry in your system • Item description

  4. Extra Details Any Extra details that you would like in your file are fine to add. If you want a notification to go to specific buyers, then you can include their email address. If you just want the notifications to go to a set email address (can be multiple), there is no need to send it, I can just hard code it in for you.--When the p.o. is accepted through our software, the Dot system will send an email message that we received the p.o.

  5. How the PO’s get to Dot We will set up a folder on our server that you would be able to FTP your orders directly into from your system (if you wanted to copy and paste you can too...we have one distributor who chose to do that) All Po's can be in one file if you want, or you can send a separate file for each PO...we don't care which.

  6. Contact Info For any questions on this or to begin working on the automation of your PO’s, please contact: Sean Ketcham EC Coordinator Dot Foods Phone Tues, Thurs, Fri: 217-773-4486 ext. 2428 Phone Mon, Wed: 309-338-5724 Fax: 217-773-4470 sketcham@dotfoods.com

More Related