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The Value of Well-planned Test Cruises on the Access Grid Mary Fritsch Access Grid Support Coordinator Futures Laboratory, Math & Computer Science Division Argonne National Laboratory fritsch@mcs.anl.gov. Purpose. Communication Meeting other AG Sites Eliminating Surprises
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The Value ofWell-planned Test Cruiseson the Access GridMary FritschAccess Grid Support CoordinatorFutures Laboratory, Math & Computer Science DivisionArgonne National Laboratoryfritsch@mcs.anl.gov
Purpose • Communication • Meeting other AG Sites • Eliminating Surprises • Troubleshooting Large Issues • Understanding Roles of each AG Site
Who • AG Sites Participating or Attending • Speakers • Interested Attendees • Node Operators • Technical Staff • Dismissing Tested Sites • Providing Additional Help When Needed
What • Discussion of Details You “Do” Know • Run Through of the Overall Plan • (i.e. speaker order, master/client, server runs) • Average Test Cruise Lasts from 30 Minutes to 1 Hour • It is always better to have several short cruises, than one long cruise.
Test What • Audio • Video • URLs • Real Teleconference Bridging • Switching • All Visual Aids to be Used • Check of Software Loaded for Specific Meeting Needs
Where • Always Test in “Same” Physical Space • Meet and Test with “Same” Node Operator that will be Running the Final Meeting • For Consistency, Try to Reserve and Meet in “Same” Virtual Venue • Discuss Camera Angles and Video Streams • Test your Entire Space • where will people be sitting, preferences of shots from other sites, any preferences of local attendees
When • Testing is Always Dependent on Meeting • 1 to 2 Weeks Prior to Meeting is Average • Size of Attendees and Stress Level should be Considered • Again, 15 Minutes to 1 Hour Might Work Depending on the Meeting Specifics
Tools • Provide All People Involved with Overview of Space, Tip Cards, Documentation • Make Sure You Stress the Importance of Receiving All Files to be Distributed at Least One Day Prior to Meeting • Explain Benefits and Limitations of Meeting over the AG • Do Not Introduce or Overlay Other Modes of Telecommunication or Video into Meeting Unless Fully Tested
Get Information Online • Feel Free to Create a Simple Webpage to Hold All Information About your Meeting • agenda • testing and meeting dates/times • participants • venue name • server name • dppt links • contactinformation • If Medium to Large Scale Meeting, Sending Multiple Emails with Amended Information Tends to Confuse (A Webpage Simplifies Things for Node Operators/Coordinator As Well)
WhyWhy Put a Value on a Well-planned Test Cruise? • Reduction (however not elimination of) stress, surprises, broken lines of communication, impression of technology, effect of content on workgroups or staff. • Test Cruises give you a sense of what might occur in the actual meeting. • You become more familiar with Mud characters, real faces, and company names. • Test Cruises will make or break “any” meeting, especially one over the Access Grid!
Conclusion • AG Meetings Need Just as Much Preparation if not a Little More than an Average Meeting • The More Information Shared and Tested, the Better Your AG Experience will be for Everyone Involved • Test Cruises Bring Sites Together
Further Direction • AGDP (http://www.accessgrid.org/agdp/) • Online Tutorials (http://webct.ncsa.uiuc.edu:8900/public/AGIB/) • AG Seminar Series (http://scv.bu.edu/accessgrid/seminars/) • Simple Checklist on Having a Meeting (http://www-fp.mcs.anl.gov/fl/accessgrid/aglogistics.htm) • Discussions with Experienced Sites • Technical Mailing Lists (ag-tech@mcs.anl.gov) • Open Testing (http://www-fp.mcs.anl.gov/fl/accessgrid/ag-opencruises.htm)
Thank You Questions? Comments?
