ATTENDANCE AND CONTRACTUAL RESPONSIBILITIES

1. ATTENDANCE AND CONTRACTUAL RESPONSIBILITIES Robert Cuen

2. Welcoming Environment Scrutinize Your School Attitude? Does it Discourage Attendance? Do we have hidden messages? ADA loss occurs when students are told: • Stay home, you don’t need to take a final! • Stay home, you’ve already failed! • Stay home, you cause too much trouble! • Stay home, we don’t need you on campus during finals! • Encourage students to attend on daily basis

3. Laws Related to Attendance Taking and Record Keeping

4. E.C. 44809 Teacher Responsibility • There shall be recorded in each state school register the absence and attendance of each pupil enrolled in the classes taught by the teacher keeping the register or on whose behalf the register is kept and any additional information required by the State Department of Education.

5. Recording of Attendance

6. EC 46000 General Provisions • Attendance in all schools and classes shall be recorded and kept according to regulations prescribed by the State Board of Education, subject to the provisions of this chapter (Stats. 1976, Ch. 1010)

7. C.C.R. Title 5 Section 15110 Reports by School Districts • The governing board of each applicable school district shall report information in accordance with instructions provided on forms furnished and prescribed by the Superintendent of Public Instruction for making the following determinations

8. Reports List • Such reports shall be filed with, and at the same time as, average daily attendance reports are required to be filed under the provisions of Education Code Section 41601 for the “second period” report for the Second Principal Apportionment. (Reg. 77, No. 39)

9. E.C. 44030 Failure to Make Reports • Any principal, teacher, employee, or school officer of any elementary or secondary school who refuses or willfully neglects to make such reports as are required by law is guilty of a misdemeanor and is punishable by a fine of not more than on hundred dollars ($100). (Stats. 1976, Ch. 1010., 1)

10. California Commission on Teacher Credentialing • Standards of Quality and Effectiveness for Prefessional Teacher Preparation Programs • Standard 9b • Each candidate uses computer applications to manage records (e.g. grade book, attendance and assessment records and to communicate through printed media..) • Standard 16.2 • Develop and maintain student competency and records

11. Secondary Teacher Responsibility • California ED Code requires that secondary teachers verify the weekly attendance of each class at the end of the week • TSO- Teacher Sign Off Report • SIS- CL17 • ISIS- Teacher Sign Off • 5 column class worksheet for all periods

12. UTLA Contract • Article IX- Hours, Duties and Work Year • f. 4.0- Other Professional Duties • “Each employee is responsible not only for classroom duties…for which properly credentialed, but also for all related professional duties. Such professional duties include…communicating and conferring with pupils, parents, staff and administrators; maintaining appropriate records…”

13. ISIS

14. ISIS DOCUMENTATION • As per the ISIS Phase 1 Attendance Procedures Handbook, ISIS Attendance Responsibility Summary Chart it is the Responsibility of the Teacher/ Substitute Teacher • Complete Teacher Discrepancy Memo and return to the Attendance Office • Electronically report attendance during first 15 minutes of every period • When necessary report attendance on paper rosters submit to Attendance Office each period • Verify period-by-period attendance submission • Verify, sign, date and return Teacher’s Sign-Off Report to Attendance Office (Mondays and end of term)

15. 1292 Attendance Procedures for Elementary and Secondary Schools

16. Background • Senate Bill (SB) 727 enacted July 1, 1998 reimburses public schools for actual in-seat student attendance. The legislation also omits “apportionment absences,” (regardless of the reason for the absence) as a means of calculating attendance for reimbursement. State law provides that students who attend school during any part of the school day may generate state revenues, so long as they are not marked absent for the entire school day. p. 2 • Period-By-Period Attendance Accounting: On July 13, 2004 the LAUSD School Board authorized the Superintendent to restructure the manner in which student attendance is reported and to implement a system of period-by-period reporting at secondary schools. The period-by-period reporting is intended to improve accountability for each individuals student’s attendance, as well as to ensure the accuracy of the District’s actual attendance numbers.

17. School Organization • The school principal shall meet annually with attendance staff and other related personnel to develop, review and implement school-wide attendance practices consistent with the policies set forth in this bulletin and with Student Attendance Policy Bulletin No. 1287, October 26, 2004. • The principal is responsible for the registration, enrollment and attendance of all students at all schools under his or her supervision. • Every school shall have a formal, written, proactive attendance plan for the improvement of student and staff attendance.