MINISTRY OF JUSTICE AND HOME AFFAiRS , MONGOLIA

1. MINISTRY OF JUSTICE AND HOME AFFAiRS, MONGOLIA Report on Mongolia E-government By EnkhtsetsegSukhbaatar SarangerelAlyaksandr Senior officers at the Legal Policy Department,MOJHA Phone:976-51-267655 Fax: 976-51-267533 Mongolia e-Government training Korea May, 2011

2. MINISTRY OF JUSTICE AND HOME AFFAIRS, MONGOLIA • Ministry of Justice and Home Affairs, a general functional ministry of the Mongolian Government, was established in 1911 as one of the earliest five ministries of Mongolia under the name of Ministry of Justice and Ministry of Supervision over Internal Affairs. • The Ministry operates its activities through four departments, two divisions, two offices, two regulating agencies /National Police Agency, General Border Protection Department/, three implementing agencies /National Archives, General Executive Agency of Court Decisions, Immigration and Naturalization Department/ and three institutions /National Institute of Forensic Science, National Legal Institute and Hospital for Civil Servants/.

3. MINISTRY OF JUSTICE AND HOME AFFAiRS, MONGOLIA • Vision: Creating favorable legal environment to provide the citizens with rights and freedom and to be implemented their responsibilities which are guaranteed by the Constitutional Law of Mongolia in a civil, humanitarian and democratic society.

5. Objectives: • Plan a strategy of legal reform, • Improve the national legal system, • Provide directives on legal reform, • Organize and coordinate implementation of the legal reform policy, programs and projects, • Organize and coordinate a non-certified legal training and advertisement of legislation, • Undertake necessary measures to provide coordination among law enforcement agencies in local areas, • Conduct monitoring and evaluate the consequence of the sectoral legislation, policy, programs, implementation of projects and activities of agencies and institutions under auspices of the Minister, • Review and keep record of decisions which set administrative norms and manage the unified data base of administrative decisions, • Help the BAR Examination Council to carry out its activities. • Manage sectional decentralized statistic information, collect legislation database, record electronic database of legal information, collect data and provide pertinent information.

6. Programs/projects regarding ICT, e-Government (Completed, Ongoing, Future) • The website www.legalinfo.mn was created with the assistance of the World Bank under its “Legal and Judicial Reform Project” implemented by the Mongolian Ministry of Justice and Home Affairs to create a single official source for Mongolian law and legal information by providing free and public access to all valid and enforceable laws and related documents in 2006. • This site allows the Mongolian Legislature and all other national law-making authorities to directly upload and update new laws, amendments and public administrative regulations to create Mongolia’s most accurate legal information website. • Regular users include law and decision-making authorities, law students and researchers, businesses, media representatives, and individuals wishing to obtain information relating to Mongolian laws and regulations. In order to provide a user-friendly way to allow instant access to desired legal information, searches may be conducted by title, year of adoption, or by keywords. Users may also conduct searches by content.

7. The following information is available through this site: 1. Laws of Mongolia              2. Presidential Decrees              3. Parliamentary Resolutions              4. International Treaties and Conventions              5. Constitutional Court Decisions              6. Government Resolutions              7. Supreme Court Resolutions              8. Ministerial Orders (Public Administrative Regulations)              9. Decisions of Heads of Parliamentary appointed authorities            10. Orders of Agency Heads (Public Administrative Regulations)            11. Directives of Aimag (Provincial) and Capital City Governors            12. Decisions of Aimag (Provincial) and Capital City Citizens’ Representative Council Meetings

8. BENEFITS OF LEGAL INFO SYSTEM • Better access to legal regulation; • Delivery of better and faster quality services to clients; • Improved staff capabilities and efficiency; • Better workforce management succession planning; • A corporate culture where sharing; information and knowledge is praised, valued and rewarded and where trust is engendered within the organisation.

9. Legal info system’s Challenges • Lack of accuracy in the current system; • Lack of IT knowledge of some users; • Networking (most provinces not connected to fibre optic or satellite); • Lack of some regulations information (such as some local governance resolution ); • Time consuming in reacting to changes; • Difficulty in tracking and tracing information.

10. Legal info system’s Challenges • Budget restriction for ongoing system development changes; • Skill and knowledge shortage of the staff who responsible for the system.

11. Possible solutions of legal info system • In-process audit should be used for this system; • the progress and performance should be checked regularly to track any changes; • control monitoring and documentation processes, uncertainty can be kept to a minimum; • The change control system involves reporting, controlling and recording changes; • Ongoing training for the IT staffs; • Necessity advanced legal regulations on the system .

12. Support requirements from ICTPA In our opinion, our Ministry should improve our intranet system. For this reason, we should initiate system development program /project/. We expect the following supports from ICTPA and the Government: 1. Technical support : • Data security • Automation versus computerisation • Integrating all the existing systems together virtually • Making easy to use • Ensuring consistent data quality • Getting public servants to use it • Providing all users with access

13. Support requirements from the Government and our Ministry 2. Behavioural support: • The need for new skills • User-friendliness of HRMIS • Managing change in employee attitudes • Changing organizational culture • IT Training • Relationship between other departments and IT department • To ensure the continued success of intranet system maintenance and updates.

14. About the Participant Present position: • Senior officier at the Legal Policy Department of MOJHA Duties in the organization: Current responsibilities are:the sector of administration and business legislation; SPECIFIC DUTIES ARE: • Draft of laws regulating common relations, other than state organization, criminal, and civil sectors; • Draft of decrees of Parliament and Government of Mongolia and their conceptions; • Prepare opinions on the legal policies and their developments; • Examine the compliance of draft laws initiated by the other ministries with Constitution of Mongolia and other relevant laws then, authorize the submission such draft laws to the Cabinet meeting of the Government for discussion. • examine the compliance of law drafts initiated by the Government with the Constitution of Mongolia, and other legal policies; authorize the transfer of a law draft for the deliberation on the meetings of the Government, or to the State Great Hural; • provide professional and methodological consulting to other central state administrative institutions in drafting the laws; • exert the recommendations and methodology on the methodical matters of drafting the laws; undertake measures of standardizing of legal terms.

15. Expectation from the course To provide technical and financial assistance on changing management strategy and creating legal regulations are to ensure that standardised methods and procedures are used for efficient and prompt handling of e-governance system changes in order to minimize the impact of change-related incidents upon service quality, and consequently improve the day-to-day operations of the users.

16. THANK YOU