Overview of CREST R&D Grant

1. CREST R&D Grant Briefing Cycle 2/2013

2. Overview ofCREST R&D Grant

3. About CREST R&D Grant • Philosophy • Higher value Electrical & Electronics (E&E) economic sector can be achieved when R&D thrives in the ecosystem • This can be accelerated by promoting collaborative research between industry and academia • Objectives • To accelerate university’s ability to produce industry-ready researchers • To increase competitiveness of E&E industry • Key features • Focused on E&E industry, but not limited to E&E discipline • Research results prepositioned for industrial application • Accommodating intellectual property arrangement • Plausible augmentation to in-company R&D initiative CREST R&D Grant Briefing Cycle 2/2013

4. Basic Terms and Conditions (Cycle 2/2013) Partnership • Research project involves at least one company pairing with at least one university. • At least one of the universities involved must be located in Malaysia. • Companies involved must be registered in Malaysia. • Companies involved must not be owned by the university. Personnel • Either project lead or principal investigator must be Malaysian citizen. In the event the project lead and principal investigator is the same person, he/she must be Malaysian citizen. • Full-time post-graduate student researchers and full-time post-doctorate researchers whose tuition fees and/or allowance are paid by CREST R&D Grant must be Malaysian citizen. • Students involved in the research project (regardless of whether allowance/tuition fee is paid by CREST Grant) shall not be the project lead. CREST R&D Grant Briefing Cycle 2/2013

5. Basic Terms and Conditions (Cycle 2/2013) Limitation • Approved funded research duration corresponds to research scope. Maximum approved duration is not more than 3 years. Financial • Company contribution is at least 50% of total research project budget. • Any equipment and software purchased under CREST R&D Grant is owned by CREST. Obligation • Each approved research project is obligated to meet stated deliverable (output) obligation. • Project funded by CREST R&D Grant must not share any of its deliverables to meet other grant obligation (except for university’s contribution for student allowance). CREST R&D Grant Briefing Cycle 2/2013

6. Allowable Budget Request * Eligible spending items • Tuition fee, examination, thesis for full-time post-graduate student (non company employee) • MSc: up to RM10k/year for up to 2 years • PhD: up to RM10k/year for up to 3 years • Post graduate student allowance for full-time post graduate student (non company employee) • MSc: RM1800/month for up to 2 years • PhD: RM2500/month for up to 3 years • Full-time post-doctorate allowance up to RM6.5k/month for up to 2 years • Software, non-customized equipment and material consumables to support research • Software or equipment rental not exceed RM50k/project • Reasonable travel from university to company and vice versa Non-eligible spending items • Consultation fee • Conference travel and fee • Publication fee • Training fee • Intellectual property filing • Maintenance and repair • Legal fee * non-exhaustive list CREST R&D Grant Briefing Cycle 2/2013

7. GRASP Graduate Research Assistance Scholarship Program • Supplementary to existing CREST R&D Grant terms & conditions • Full-time post graduate student allowance • MSc: RM2500/month for up to 2 years • PhD: RM3500/month for up to 3 years Eligibility • Master candidates with BSc in field related to E&E sector • with CGPA of ≥ 3.67, or • Working experience in E&E sector of > 3 years with CGPA > 3.3 • PhD candidates • Without Master’s degree, but with BSc in field related to E&E sector with CGPA of ≥ 3.67, or • With Master’s degree in field related to E&E sector with 3 journal papers, or • Working experience in E&E sector of >3 years after graduation of Master degree CREST R&D Grant Briefing Cycle 2/2013

8. Examples of Industry Contribution Total industry contribution > 50% of research cost * non-exhaustive list CREST R&D Grant Briefing Cycle 2/2013

9. Deliverable Obligations • Report and review • Quarterly progress report submission • Quarterly financial report submission • Periodic face to face project review and audit • Final report submission and review • Two outputs • Graduation of post-graduate student(s) • Either • Publication in journal or refereed conference • 2 publications per funded MSc student researcher, and • 3 publications per funded PhD student researcher, and • 3 publications per year per funded post-doctorate researcher • Filing of intellectual property • Prove of filing for patent or prove of filing for other unprotected IP CREST R&D Grant Briefing Cycle 2/2013

10. CREST R&D Grant Yearly Calendar CREST R&D Grant Briefing Cycle 2/2013

11. CREST R&D Grant Yearly Calendar (cont.) CREST R&D Grant Briefing Cycle 2/2013

12. EvaluationProcess & Criteria

13. Evaluation Process • Individual assessment process • In depth evaluation of each individual proposal • Would the proposed research produce the desired outcome? • Assessment is done based on predefined criteria • Evaluation conducted by panel member • Portfolio assessment review • Balancing different buckets of funded researches • How grant money should be distributed in a way that maximize the overall outcome? • Assessment is done in relation to other proposals and ongoing funded researches • Review conducted by R&D Grant Secretariat CREST R&D Grant Briefing Cycle 2/2013

14. Individual Assessment Process Submission forms Individual Assessment Individual Assessment Individual Assessment Individual Assessment • Strategic Fit And Importance • Alignment of research project to priority areas • Value to E&E eco-system • Impact to industry-industry relationship • Alignment to cluster collaboration goal • Technical Merit • Innovation, contribution to knowledge • Viability of research objectives • Appropriateness of research methodology • Technical complexity • Publishable research outcome • Operational Merit • Thoroughness of research execution plan • Appropriateness of milestones • Soundness of human resource plan • Project execution risks and ability to address them Strategic Fit And Importance Strategic Fit And Importance Strategic Fit And Importance Strategic Fit And Importance Technical merit Technical merit Technical merit Technical merit Operational merit Operational merit Operational merit Operational merit Meet T&C requirement? yes no Very Good & Excellent rating? Rejected proposals no yes Shortlisted proposals CREST R&D Grant Briefing Cycle 2/2013

15. Portfolio Assessment Process Count Amount Existing funded researches Perform Assessment All shortlisted proposals Any more option to get portfolio optimized? Different approval/disapproval combination of shortlisted proposals yes, maybe no Proposed research portfolio Proposed research portfolio BoD ratification CREST R&D Grant Briefing Cycle 2/2013

16. Distribution of Past Approved Research CREST R&D Grant Briefing Cycle 2/2013

17. Highlights from Past Cycles • 35 applications worth RM24.1m approved • CREST contributes RM8.3m, industry contributes RM15.8m • 27 companies (12 local, 15 MNCs), and 16 univs (15 local, 1 foreign) • 22 IPs, 100 publications, 58 graduates (38 MSc, 20 PhD students) • Observations • R&D collaboration can happen between strangers • R&D collaboration discussion brings business partnership • Business partnership brings R&D collaboration • Lessons • Not all explorations result to partnership. Keep trying. • Relationship takes time to develop. Increase touch points. • Execution issues happen, but solvable. Confront issues. CREST R&D Grant Briefing Cycle 2/2013

18. Collaborative R&DInitiation & Planning

19. Getting Started CREST R&D Grant Briefing Cycle 2/2013

20. Collaboration Assistance Contact CREST for referral assistance CREST R&D Grant Briefing Cycle 2/2013

21. Exploring R&D Collaboration • Collaboration • Goal • Best partner to work with • Best participants to participate • Benefits to company, university and industry • Funding • Company contribution • University contribution • Sources of funding: available, best suited, best chance • Funding mechanism • Research Topic • Purpose • Diff from past attempt • Objectives and expected outcome • Competencies to leverage and to build various topics must be discussed among research partners prior to submitting application • Legal Matters • Confidentiality, NDA • Back and foreground IP • IP ownership, filing, cost • Permission for publication • Corp policy, review, exception • Roles and Responsibilities • Project lead, grant applicant • Principal investigator • Research team members • Students, academic advisor • Management champion • Grant Application • Answers to questions • Content • Documentation • Formalities • Communication • Research Project Plan • Scope plan, schedule plan, cost plan, quality plan, human resource plan, communication plan, risk plan, procurement plan CREST R&D Grant Briefing Cycle 2/2013

22. Guideline onApplication Form

23. Project leader should be the applicant. Student should not be the project leader. CREST R&D Grant Briefing Cycle 2/2013

24. Describe company’s business. Be consistent with industry contribution section. CREST R&D Grant Briefing Cycle 2/2013

25. Describe the university. High level description of role -researchers, supervisor, student, lab, etc. CREST R&D Grant Briefing Cycle 2/2013

26. Include to-be-hired student placeholder to show completeness. Okay not to have CV for to-be-hired students. CREST R&D Grant Briefing Cycle 2/2013

27. Avoid using names that indicate identity of parties involved. For guidance only, will not affect evaluation. Duration: from start of MOA, until final report submission, student graduation. CREST R&D Grant Briefing Cycle 2/2013

28. Keep it short and simple. Be concise ! May use abstract format. Include both business and technological issues as background. CREST R&D Grant Briefing Cycle 2/2013

29. Avoid using names that indicate identity of parties involved. Problem statement: research gap, technology challenge, design trade-off, etc. Avoid using business issue as problem statement. Objectives must be attainable. Should not be affected by the result of the experiment, validation, etc. Methodology used must be justifiable. Correspond to each objective. THIS SECTION AFFECTS EVALUATION ON WORTHINESS OF THIS PROPOSAL. CREST R&D Grant Briefing Cycle 2/2013

30. Cover project scope and research scope. CREST R&D Grant Briefing Cycle 2/2013

31. Show subcomponents, tasks, milestones, owner, duration. CREST R&D Grant Briefing Cycle 2/2013

32. Show team composition, roles and responsibilities. Same person may have multiple roles and responsibilities. Roles: project leader, principal investigator, researchers, advisors, stakeholders. Critical responsibility not covered by anyone indicates incomplete team composition. CREST R&D Grant Briefing Cycle 2/2013

33. State identified risks and response plan. Not stating risks that exist indicates weak proposal. Declaring risk with good response plan indicates strong proposal. Risk should be ranked and categorized according to probability and impact. CREST R&D Grant Briefing Cycle 2/2013

34. THIS SECTION AFFECTS EVALUATION ON WORTHINESS OF THIS PROPOSAL. CREST R&D Grant Briefing Cycle 2/2013

35. Example of Inadequate Schedule inappropriate timeline resolution important milestone not indicated task names are not meaningful start date, dependency and task owner are missing CREST R&D Grant Briefing Cycle 2/2013

36. Example of Better Schedule calendar with appropriate resolution meaningful task names milestone is differentiated bars show duration of tasks proper decomposition of research component CREST R&D Grant Briefing Cycle 2/2013

37. Risk Plan • Example of risk plan that should be included in the application • Should include both technical and operational CREST R&D Grant Briefing Cycle 2/2013

38. Risk Statement • Decent risk statement • If the team does not have stable software code, then the experiment work slips • Clearer risk statement • If the team does not have stable XYZ software code at ABC lab 4 weeks before experiment work starts, then the experiment work slips • Better risk statement • If the Unit 1 research team does not have stable XYZ software code at ABC lab 4 weeks before DEF experiment work starts, then the completion of the DEF experiment work slips 5 weeks impacting Unit 2 of the research. CREST R&D Grant Briefing Cycle 2/2013

39. State deliverable commitment. Articulate the benefit of the result of your research and the benefit of your collaboration. Make your point why it should be funded. THIS SECTION AFFECTS EVALUATION ON WORTHINESS OF THIS PROPOSAL. CREST R&D Grant Briefing Cycle 2/2013

40. Include those from company and university. Have you done your exercise to be prudent in coming up with your requested budget? Spreadsheet that summarizes cost plan. CREST R&D Grant Briefing Cycle 2/2013

41. Budget Itemize cost elements by category and by year. Observe terms and conditions (e.g. allowable budget request, category limit, industry contribution). Add more columns for company or university contribution if needed. Include all supporting documents (e.g. quotation, salary/burden rate, etc.) Approved project may not have all requested budget approved. CREST R&D Grant Briefing Cycle 2/2013

42. Non-disclosure will effect evaluation and approval. Project leader to sign. CREST R&D Grant Briefing Cycle 2/2013

43. Application Submission • Softcopy to rndgrant@crest.my • Hardcopy to: Collaborative Research in Engineering, Science & Technology (CREST) Center sains@usm, Block C, Ground Floor, No. 10 Persiaran Bukit Jambul, 11900 Bayan Lepas, Penang. • Dateline: 31-JULY-2013 • Inquiry: 04-652 0088 • Website: www.crest.my CREST R&D Grant Briefing Cycle 2/2013