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ICOP Process Recommendations - Organizational Structure, Audit Day Calculations

This summary provides recommendations from the 9104-1 Special Team on defining organizational structures and audit day calculations for the ICOP process. The recommendations aim to address the show stopper issues and ensure effective ICOP assessments.

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ICOP Process Recommendations - Organizational Structure, Audit Day Calculations

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  1. Other Party Management (OPMT) 9104/1 Special Sub TeamRecommendation Summary Tim Lee & Ian Folland June 23, 2010

  2. Background 9104/1 Ballot Failure • The Dec 2009 ballot draft failed in Americas and Asia Pacific and stopped in Europe • 9104/1 Sub Team and OPMT conducted extensive debate on “Show Stopper” issues but failed to reach any consensus. • Site definition • Audit day calculation for multiple sites Go Forward – IAQG Council Direction • OPMT was directed to charter a focused team to conduct a non advocate review of the show stopper issues. Team shall be comprised of technical experts • Team launch - May 2010 • Recommend a solution (June 23, 2010)

  3. 9104/1 Special Team Ian Folland & Tim Lee – Facilitators Team Members: • Roger Bennett - International Independent Organization for Certification (IIOC) – IAF MD 1 Convener and IAF MD 5 Co-convener • Reg Blake - Certification Body (CB) representing the Independent Association of Accredited Registrars (IAAR) • Norbert Borzek - German AB - DAkkS – Chair of the IAF Technical Committee . • Patrick Boucheron – Turbomeca, France, OPMT Voting Member • Buddy Cressionnie - IAQG 9100 International Document Representative (IDR) • Randy Dougherty – USA AB - ANAB Director – Chair of the IAF • Michel Jacquaniello – Zodiac Aerospace, France • Kunihiro Tanabe - Japanese AB - JAB • Norikazu Tsuchiya – KHI, Japan, OPMT Voting Member

  4. Team Recommendations • The team developed a detailed document containing the following concepts: • Definitions and eligibility criteria for single site, multiple site, campus, several site and complex organizations; • Audit day calculations methodology for all organizational types; • Information in the form of a matrix and diagrams to help understand the different types or organizations

  5. Definitions • The team recommended that the ICOP process utilizes as much of IAF Mandatory Document language as possible • Definition: • Site - A site is a permanent location where an organization carries out work or a service • Rationale: • Allows for dual certification (ISO and AQMS) • IAF language has been tested and currently in use by CB’s • Used to resolve the show stopper issue related to Site definition

  6. Organizational Structure • Team has developed detailed definitions and eligibility criteria for the following organizational structures • Single Site • Multiple Site • Campus • Several Sites • Complex • The above takes into consideration the unique organizational structures that exist in the Aviation, Space and Defense industry today

  7. Example A - Campus Must have a common quality management system

  8. Example B - Several Sites Must have a common quality management system

  9. Audit Day Requirements • Utilize audit day table contained in 9104-1 December 2009 draft. • Audit Day Calculations • Single Site – Number of employees – Reductions for ASRP and CAAT only • Multiple Site – Number of employees at each site. Reductions for ASRP and CAAT only • Campus – Total number of employees across all sites. No further reductions. 10% addition for auditing aspects of a campus and additional communication by audit team • Several Sites - Number of employees at each site. Maximum of 30% reduction for reduced scope complexity at each site • Complex – Combination of all the above. Audit time calculation will require approval by OPMT Sub Team • Use of Advanced Surveillance Reassessment Procedures (ASRP) and Computer Aided Auditing Techniques (CAAT) should be allowed (maximum 30% reduction) • ASRP shall not in itself be used to justify a reduction

  10. Certification Matrix • Detailed matrix was developed to provide clarification

  11. Next Steps • Deliver special team recommendations to 9104/1 team (July 1, 2010) • Request incorporation of special teams recommendations into updated 9104/1 draft • 9104/1 Sub team to continue with development process • Disposition of all 9104/1 comments • Ballot updated document

  12. Summary • The Team has delivered a recommendation that was on time and on target • Recommendation addresses key 9104/1 ballot failure issues - “Show Stoppers” • IAF representatives agreed to take lesson learned from this effort to drive IAF Mandatory Document changes (e.g. IAF MD 5 – Audit Day Calculations) • This should be an acceptable go forward proposal that provides for sufficient on site audit time needed for an “Effective” ICOP assessment

  13. 9104-1 Special Team

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