CASFAA Presentation June 2011

1. Students FinanceAutomated Confirmation of Registration (COR) Ministry of Advanced Education and Technology (AET) CASFAA Presentation June 2011

2. Alberta Student Financial Assistance • Although Alberta is not integrated with Canada Student Loan Program (CSLP),we work very closely with our federal and provincial partners in delivering funding to post secondary students. • We have one full time post secondary funding application but calculate dual (federal/provincial) assessments for a learner’s financial award. • The financial award can be comprised of Federal and Alberta Funding issued as: • Federal Loans (paper certificates) • Alberta Provincial Loans (paper or electronic certificates) • Federal and Provincial Grants (cheques)

3. Students Finance System (SFS) Alberta’s web based SFS system supports an on-line, real-time financial award calculation for full time post secondary funding. • Students can apply for funding on-line or by paper and can inquire on-line. • Schools can inquire on-line for funded learners attending their institution. • Alberta Schools can participate in automated confirmation of registration or complete student confirmations manually.

4. Interesting Annual Stats: • 54,046 funding applications received online (75%). • 31,000 AB Loans produced as electronic (46%). • 104 of 108 Post Secondary Institutions in Alberta with programs designated for funding are participating in automated COR (96%). • 80% Confirmation Registration requests are automated. • $115 million – Requested as tuition remittance using automated COR.

5. Campus Alberta Framework - Major Contributing Factor to Successful Automation • Stakeholder Registry – SHR • Common Learner Identifier – Alberta Student Number (ASN) • Secure Identity & Access Management System -SIAMS • Ministry security system – learner authentication • Provider and Program Registry - PRS • Common Studies Information • Apply Alberta • Student web application for post secondary admission to Alberta public institutions. • Creates student profiles and academic history to be shared on each public post secondary application.

6. Automated COR ~Specifics~

7. Automated COR in Alberta • One time confirmation of registration concept. • Once a school confirms a learner is registered full time in a program session, we assume the learner continues to attend full time unless told otherwise by the school or the student. • Confirmation of registration is at the Learner’s Funding Application level - not at the disbursement level.

8. Memorandum of Agreement Access Schools sign a Memorandum of Agreement (MOA) for access to Learner Information in SFS and COR. Includes school responsibility for: • Access to Information • Use of Learner Information • Confidentiality • Compliance with COR Guidelines

9. School Access – Extranet Login

10. Extranet Options User Selects Confirmation of Registration

11. Automated COR - Options

12. COR – Action Required?

13. COR – Summary Screen

15. COR – Enter Confirmed As “Yes”

16. COR – Summary Screen

17. Confirmed As “Yes” – Now What? • Learner’s application COR request is updated along with who/when/how confirmed. • Remittance applied to loan funding due (federal first then provincial). • ALL funding (loans and grants) for the application are set to be released when due. • Service Provider notified to reinstate interest free status for learners with existing loans.

18. Confirmed As “Yes” – Now What? (cont’d) • If Confirmed as “Yes” prior to or by the return date: • If Alberta loans due and Alberta Master Loan Agreement previously received; loans issued as electronic certificates (paperless) with “automated” confirmation and tuition remittance. • Otherwise, paper loan certificates due are issued as “automated” confirmation and tuition remittance printed on cert. (learner does not have to take the certificate(s) to their school to sign) • If Confirmed as “Yes” but after the return date: • Paper loan certificates issued the day after the COR return date. Learner must have school complete the certificate (sign and request remittance). • If cashed loan information received prior to on-line confirmation, learner is set to confirmed based on the cashed info. • Grant funding released when due.

19. COR - Summary Screen

20. COR - Enter Confirmed As “No”

21. COR – Summary Screen

22. COR- Action Required Screen # of requests updated from 3 to 1 as 2 were completed.

23. Tuition Remittance – Future Funding

24. Tuition Remittance – Action Required?

25. Tuition Remittance- Summary Screen

28. Tuition Remittance – Summary Screen

29. Tuition Remittance Requested – Now What? • Certificates issued as “Automated” Confirmed when due. • If request for remittance received by return date, then tuition remittance applied to funding (Federal then Provincial). • “Print Remit Amount” will be displayed on SFS for the disbursement. • When provincial loans cashed, remittance portion sent to school by provincial service provider. • When federal loans cashed, remittance portion sent to school by federal service provider.

30. Amend Registration

31. Additional Tid Bits…behind the scene • COR Dates (ie: COR start, return date, cancelled ) are calculated based on parameters that can easily change if needed. • There are various status’s for the COR request to help control when we show it to the school (Pending, Required, Archived, No Longer Required). • Several rules for tuition remittance being requested by schools. • There is a Manual COR Process for schools not participating in Automated COR (mostly out of province schools).

32. Questions