WELCOME! TRB State Representatives Business Meeting

1. WELCOME! TRB State Representatives Business Meeting In conjunction with AASHTO RAC Meeting Kansas City, MO July, 2010

2. Long Term Visioning Trends and Issues • Looking out 20-30 years • Those that affect, or will be affected by, transportation • Implications for state DOTs. TRB. Other transportation organizations. July 28, 2010

3. Laying the Foundation • TRB “Critical Issues in Transportation” • TRB Strategic Plan • Activities of TRB Standing Committees July 28, 2010

4. Last Call! Provide any last minute submissions to Tom Palmerlee July 28, 2010

5. Wednesday Session • Staff collate by major topic • Group discussion/debate • Gaps • Common themes • Priorities July 28, 2010

6. State DOTs & the TRB Annual Meeting July 28, 2010

7. State DOTs & TRB Annual Meeting Current Challenge: Provide state DOTs with satisfactory return on their investment in the TRB Annual Meeting in an era of travel restrictions without increasing the costs to them. July 28, 2010

8. TRB Annual Meeting:Recent Actions • Authorizing state DOTs to post Compendium on DOT intranet • Providing access to presenter slide presentations and posters • Providing access to enhanced e-sessions • Posting new Practice Ready Papers database on TRB website July 28, 2010

9. TRB Annual Meeting:2011 Initiatives • Covering costs for communications packages on a sustainable basis • Pilot testing for conference calls and/or internet access for standing committee meetings • Replacing Compendium DVD w/posting on TRB website July 28, 2010

10. State DOTs & TRB Annual Meeting Longer Term Challenge: Provide TRB state representatives with information that can be used to help justify state DOT employee attendance. July 28, 2010

11. Messaging Up Keeping Leadership Informed about TRB Leni Oman Director Office of Research & Library Services TRB State Representatives Business Meeting July 28, 2010 Kansas City, Missouri

12. Be Creative/Use Every Opportunity • Strategic Implementation Plan reporting • Participation in the TRB Annual Meeting/Report out • Briefings for presentations to TRB meetings • Lists of nominees and selected employees • ROI information for TRB funded activities • State Visits • NCHRP CEO Ballot • Project results • Distributing Critical issues • Triennial Agreement • Budget documents • Issue support (provide recent relevant research)

13. Never provide information without stating the value Facts on File about TRB • What is TRB • How WSDOT is involved with TRB • Lists of WSDOT nominees and fate • Current participants • ROI information for TRB funded activities • The value of the services & products to WSDOT • Problem statements submitted and fate • How we compare

14. What is TRB? 1970 1964 1863 Institute of Medicine National Academy of Engineering National Academy of Sciences NRC Divisions TRB Divisions Studies & Special Programs Technical Activities Cooperative Research Programs Administration & Finance

15. WSDOT’S TRB Funding WSDOT makes two voluntary contributions to TRB each year • TRB Core Services: the annual budget is set through the triennial agreement. This cost is prorated across the state DOTs based on the State Planning & Research (SPR) apportionment • NCHRP: equivalent to 5.5% of the federal SPR apportionment Other states WSDOT’s contribution

16. ROI for TRB • Unlimited free registration at the TRB Annual Meeting . • Value: $530 advance registration in 2010. 28 WSDOT attendees = $14,840 • Unlimited access to TRB e-sessions. $500pp (per Annual Meeting year) • Annual Meeting presentation library: $95pp (per Annual Meeting year). • Variable discounts for other TRB conferences and workshops. • Unlimited subscriptions for TRB publications –full hard copy set of all TRB publications: $4,250. Broadly used at WSDOT • Unlimited access to TRISWorld which provides access to over 700,000 records of international research publications (only available to sponsors) • Unlimited online access to the Transportation Research Records. Over 9300 peer-reviewed papers published since 1996. : $5,700 (current year plus all archived years) • Unlimited attendance in TRB webinars. $99 per webinar (approx 40 webinars per year = $3,960)

17. Continued: ROI for TRB • Tools and events to facilitate: • Networking with experts from public agency, industry and academic organizations that represent states, federal agencies, local governments, and other countries through the Annual Meeting, mid-year conferences, web meetings and conference calls.  Social networking applications are in development. • Projects and collaboration in research:  • Research Funding Guide • Research in Progress database • Research Needs Statements • Without the Core Program initiatives, each state DOT would have to invest and apply its own resources to produce and develop the same kinds of information. • For every $1 that the average state invests in TRB Core Program activities leverages approximately $101 in research-related. • WSDOT leverages $105/ per each dollar spent

18. Consequences of not Funding • The impact of reducing our contribution: • May be reduced levels of sponsor benefits listed above.  • Might experience fewer appointments to Committees if experience is equivalent to DOTs providing full sponsorship. • Reduced funding will restrict the ability for TRB to provide innovations we’ve requested.  • TRB has not had to face this issue to date and the TRB Executive Committee might need to consider appropriate action.

19. WSDOT Involvement in TRB • WSDOT serves on the TRB Executive Committee • TRB State Representative • 42 employees are on 60 TRB Standing (Technical) Committees • We Chair six committees • 49 employees on 65 Cooperative Research Project Panels • We Chair 5 panels • 10 employees on 13 Advisory Committees and Expert Task Groups in the Strategic Highway Research Program 2 (SHRP2) Participation provides the opportunity to influence the direction of transportation innovation and research in a variety of topics. Have also provided summary of Washington State involvement in TRB as useful.

20. CRP Facts on File • # of Problem Statements submitted and fate of those problem statements • # of Panel nominees and fate of those nominations • Request summary of agency employees selected in September Participation provides the opportunity to influence the direction of transportation innovation and research in a variety of topics and shape projects and products to meet the needs of Washington.

21. 2010 TRB Annual Meeting Facts • 10,100 attendees • 65 Countries • 1000+ state DOTs attendees • 1000+ Federal agency attendees • Over 3000 papers and presentations in more than 600 sessions and workshops • January 10-14, Washington DC WSDOT Employees involved in TRB Activities 39 employees on 56 TRB Technical Committees 49 employees on 65 Cooperative Research Project Panels 10 employees on 13 Strategic Highway Research Expert Task Group

22. Why Attend? • To inform and influence trends in transportation on a wide variety of issues. • Gather information on practices in order to extend our knowledge and improve our products and processes. • Opportunity for new employees trying to learn rapidly about a topic as well as the veteran employee keeping abreast of innovations in their field. • To attract partners and funding. WSDOT employees are frequently requested as presenters, moderators, and committee members because we are developers and early adopters of new practices.

23. WSDOT Attendees 28 WSDOT employees attended • 5 sponsored and 3 partially sponsored • Funding provided by FHWA, TRB, AASHTO and EWU-TTAP. • 3 paid their own travel expenses • 18 are members of 28 TRB Division A committees and 2 Committee Task Forces and Subcommittees • 5 chaired 5 TRB committee meetings, 1 Task Force and 1 subcommittee meetings • 12 presented at 14 sessions, poster sessions, and workshops • 4 presided over 3 sessions and 1 poster session 21 other WSDOT staff are members of the 30 other TRB Division A committees and did not attend the meeting.

24. Name, TitleOffice Funding Source: • WSDOT • Sponsored • Self-funded • Augment other travel Days Attended: Sun Mon Tues Wed Thur Activities: • Committee Chair • Session Presenter • Session Moderator • Poster Presenter • TRB Committee Member • Attendee Funding opportunities identified Policy Alerts/Influence Research Needs/Influence Partnerships formed/continued Actions that will be implemented Value to WSDOT

25. Tony Allen, State Geotechnical EngineerState Materials Laboratory Funding Source WSDOT Days Attended Sun Mon Tues Wed Role Member 2 TRB Committees Met with developer of design method for pile supported embankment – will help reduce our design conservatism for SW region project (maybe 60% cost reduction) Poster session paper on using shafts to stabilize landslides – learned about new design method plus software that could allow us to increase shaft spacing and reduce costs Met with the geosynthetics industryto develop a plan for a geosynthetic manufacturing plant audit program to improve quality and consistency Met with FHWA, ASCE, and proprietary wall industry to begin to reestablish a national wall evaluation program --will save WSDOT staff time in conducting such reviews for WSDOT’s pre-approved proprietary wall program

26. Be Ready • Use every opportunity • Always add statements of value • Develop a handy resource of facts, refresh it periodically • Push information out too – through problem statement solicitations and other research news • Call TRB to help shape your message

27. Resources for Keeping Your CEO Informed • State DOT Return-on-Investment (general white paper) • “Reaping the Benefits of Attending TRB Annual Meeting” (TRNews) • Justifying Your State’s Investment in TRB (under development) July 28, 2010

28. Justifying Your State’s Investment in TRB • Developed under guidance from STRAP • Will allow TRB State Rep to customize for his/her state/CEO July 28, 2010

29. Justifying Your State’s Investment in TRB • Overall state investments • Core program • NCHRP • Tangible Benefits • Intangible Benefits • Leveraged Benefits July 28, 2010

30. Other Opportunities for Keeping Your CEO Informed • TRB staff visits to your state DOT • TRB State Reps/CEO Luncheon at TRB Annual Meeting • AASHTO Annual Meeting – TRB Luncheon for CEOs • CEOs serving on TRB Executive Committee July 28, 2010

31. Other Opportunities or Tips for Keeping Your CEO Informed? July 28, 2010

32. Enhancing the Value of State TRB Partnership Visits Skip Paul 28 July 2010

33. Objectives • Identify problems/issues of importance to state officials • Provide assistance/info to help with these problems • Identify innovations or best practices being used by host state • Educate CEO/Executive staff on benefits of participation with TRB • Tech Div: AM, Committees • NCHRP/other coop programs

34. Plan, Plan, Plan • Determine potential dates, length of visit and areas of interest • Initiate scheduling with players, get on their calendars early – CEO; Division/Office Chiefs; specialists; RESEARCHERS • Group sessions – Exec Com; General session (Intro to TRB) • University reps; Academic or other partners depending on areas of interest

35. In Advance • Deliver schedule in advance for confirmation – What’s missing? • Send announcements for Intro to TRB session – why they should attend • Send announcements to officials, other players and Ex Com explaining expectations of visit

36. Execute, Execute, Execute • Pick up TRB staff and escort throughout schedule – that means me and my top staff. • Introduce objectives reiterating expectations at beginning of each interview presentation • Take notes – side benefits that you may get to know more about your own department than you thought possible; uncover deep held secrets and problem areas. • Meals one on one, with group, with staff – good time for reflection; leave time

37. A Priori • Follow-up with officials – thank you at the least; info as appropriate • Forward additional info from TRB staff • If around NCHRP problem statement submission time, advertise solicitation – it’s on their minds; reminder that you will be looking for panel volunteers.

38. TRB State DOT Partnership Visits: Guidelines • Enhanced to incorporate suggestions for 2009 Orlando meeting • Shopping list for potential meetings & activities • Checklist for planning the visit • Assuring that the visit yields mutual benefits • Option for short written summary July 28, 2010

39. Including Staff from Other TRB Divisions in Visits • Pilots during 2010 • Massachusetts (general w/CRP) • California (safety w/NCHRP) • Illinois (highway renewal w/SHRP2) • Evaluate for 2011 July 28, 2010

40. Other Experiences or Tips for TRB State DOT Partnership Visits? July 28, 2010

41. TRB Budget and Implications for State DOTs Current Challenge: Enhance TRB services to state DOTs within the TRB budget and without increasing the costs to state DOTs July 28, 2010

42. Enhanced TRB Services That Meet this Criteria • TRB Annual Meeting communications package (discussed earlier) • TRR Online • TRB Webinars • Practice – ready papers database • Research Needs Statements database July 28, 2010

43. TRB Core Income Sources by Triennium (%) July 28, 2010

44. Suggestions for New or Enhanced Revenue Streams for TRB? July 28, 2010

45. TRB Publications Online • Most TRB publications accessible on TRB website at no charge • TRR Online available by subscription • No charge to state DOT employees • Rely on state DOT IP address • Contact Andi Kisiner (akisiner@nas.edu) July 28, 2010

46. Notification of Publications through TRB e-Newsletter • General: “Recently Released TRB Publications” • Subscription/notification by topic area July 28, 2010

47. Getting Printed Publications to the Right People • Initial task: Transition our publication selection system - categories (modes & functions) of publications - to a web-based solution whereby sponsors and other customers can manage their own accounts – i.e. who gets what, where it should be sent, and how. July 28, 2010

48. Getting Printed Publications to the Right People (cont.) eReaders • The increasing number of ways in which the “how” part of delivery is complicating things – specifically, the expanding possibilities for delivering electronic content to our sponsors and other customers. SONY July 28, 2010

49. Getting Printed Publications to the Right People (cont.) • TRB is developing a survey that will be sent to our state and federal sponsors to determine dissemination preferences. Bowker, B&T, et al. 2009-2010 July 28, 2010

50. Getting Printed Publications to the Right People (cont.) • The Challenge: How quickly (or slowly) should TRB move toward electronic delivery of our products? July 28, 2010