Welcome to CACFP At-Risk Training

1. Welcome to CACFP At-Risk Training

2. Introduction Please turn cell phones on silent Breaks Introductions

3. At-Risk Afterschool Meal Program Eligibility, Application and Reimbursement

4. Eligibility Qualification • Be located in a qualifying area • Provide care for children after the regular school day ends or on the weekends, holidays, or school vacations during the regular school year • Include education or enrichment activities

5. Examples of Enrichment Activities • Programs must provide educational or enrichment activities in an organized, structured, and supervised environment. Examples include, but are not limited to: • arts and crafts • homework assistance • life skills • remedial education • organized fitness activities • etc.

6. Enrichment Activities Clubs Athletics Available to all participants: 21st century ESS Tutoring Drop-in Activities Academic Team

7. Change in Enrichment Activities If the plan for enrichment activities changes during the school year you must notify KDE immediately.

8. New Site Application Process Complete a Pre-Approval Site Verification Form

9. Enrichment Activities

10. CNIPS Application

18. Due Date New site verification forms are due by the 25th of the month Approval committee will review the new site application on the 26th or following Monday Program administrator will be contacted on 26th or the following Monday if the site is approved or disapproved Approved sites may start claiming on the 1st of the next month

19. Weekends, Holidays or vacation A school may choose to serve an At-Risk Meal on weekends, holidays, or vacation days during the regular school year. The meal may be served as a breakfast or lunch instead of supper. Any SFA that is interested in serving meals during this time needs to contact KDE for more information

20. Special At-Risks Sites Meals served on the weekend, holiday, breaks, etc. will be set up as a separate site application Changes can be made without affecting the “everyday” site application Less chance of it disrupting your claim

21. Special At-Risk Site Verification Form

23. Setting Up a Special At-Risk Site Submit a Special Site Verification Form one week in advance A new site application will be created in CNIPS Complete the new “special” site application in CNIPS A new site verification form must be submitted each time the application is modified In the future, changes will be made to the current “special” site application in CNIPS

24. Reimbursement Rates • Effective July 1, 2013 to June 30, 2014 • Based on “Free Rate” • Breakfast $1.58 • Lunch/Supper $2.93 • Snack $0.80

25. At-Risk Afterschool Meal Program Meal Pattern and Food Service

26. What Can I Serve? • A meal or • A meal and a snack • *Only one meal and one snack may be claimed per participant

27. What Should I Serve? • The table on the next slide describes the components that must be served for each meal type. • Any participant that is older than 12 years of age will still follow the 6-12 yr. old meal pattern. • The amounts listed are the minimum serving sizes for each component. You may increase the serving size.

29. Offer versus Serve • Offer • All components must be made available to each participant • Students must choose at least 3 of the 5 components • Serve • All components must be available to each participant • Participant must take each component to count as a reimbursable meal

30. Supper Food Service(Offer vs. Serve) • May choose to offer or serve the components during dinner • This must be marked on your CNIPS application

31. Snack Food Service • Each component of the snack must be SERVED to make a reimbursable meal.

32. Menus • A menu of the snack and/or meal must be posted for participants to view. • The weekly menu record must be kept on file as part of recordkeeping.

34. Water • Water must be available throughout the meal service

35. Share Table • A share table may be assigned for components that the student does not want • The student may place this item on the share table and another student may pick up the item if they want it • Each school should check with their local health department about having a share table during their meal service.

36. Location of Meals Served and Consumed • A site needs to have one designated area for meals to be served and consumed • Participants must stay on site and in the designated area to consume their meals • Meals taken off-site and out of the designated location may not be counted as a reimbursable meal

37. At-Risk Afterschool Meal Program Training Recordkeeping and Monitoring

38. Daily Recordkeeping • The following records must be kept daily: • Daily Attendance • Number of meals prepared or delivered • Number of meals served to participants • Number of meals served to program adults • *Delivery receipts *Delivery receipts are only needed for sites that vend or receive meals.

39. Daily Attendance • Daily attendance must be taken each day meals are served. • The participants first and last name need to be listed on the attendance records.

40. Example of Attendance Record #1

41. Example of Attendance Record #2

42. Delivery Receipts • Need to be attached with each meal that is delivered • Central Kitchen • Catered • Receipt needs to be completed daily and kept on file at the site

44. Record of Meals 17-9 • The 17-9 form is used to capture the following information: • Number of meals prepared or delivered • Number of meals served to participants • Number of meals served to program adults

45. Record of Meals Served 17-9 • A site may use a method best suited for them to take a daily meal count.. • Ideas to obtain number of meals served: • Sign in sheets or Attendance Records may be used. • Student NSL numbers may be scanned to obtain this information. • A head count or tally sheets may also be used. • Totals will be transferred to the 17-9 at the end of each meal service.

46. Record of Meals 17-9 • A copy of the 17-9 should be turned into the sponsor monthly. • The record needs to stay at the site for review purposes.

47. Record of Meals Served17-9

48. Updated Record of Meals Served17-9

50. “Special” Record of Meals Served 17-9 • Highlight meals on the 17-9 that were approved as “special” meals