1 / 32

Appendix C

Appendix C. Special Journals and Subsidiary Ledgers. Subsidiary Ledger. Contains a large number of individual accounts with a common characteristic Provides detail for a Controlling Account in the General Ledger (the primary ledger). Controlling Account.

clea
Download Presentation

Appendix C

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Appendix C Special Journals and Subsidiary Ledgers

  2. Subsidiary Ledger • Contains a large number of individual accounts with a common characteristic • Provides detail for a Controlling Account in the General Ledger (the primary ledger)

  3. Controlling Account • Summarizing account in the General Ledger • Examples: • Accounts Receivable (Customers ledger) • Made up of individual account balances due from customer • Accounts Payable (Creditors ledger) • Made up of individual account balances owed to vendors

  4. Accounts Receivable Ledger • Maintains separate account for each customer • Keeps track of: • credit extended to customer • payments received from customer • Balance due from customer • Total of all customer accounts in Accounts Receivable Ledger should equal balance of Accounts Receivable in the General Ledger

  5. Accounts Payable Ledger • Maintains separate account for each vendor • Keeps track of: • credit extended by vendor • payments made to vendor • Balance owed to vendor • Total of all vendor accounts in Accounts Payable Ledger should equal balance of Accounts Payable in the General Ledger

  6. Special Journal • Used when a business has a large number of similar transactions

  7. Common types of Special Journals • Cash Payments Journal • Cash Receipts Journal • Revenue Journal • Purchases Journal

  8. Cash Payments Journal • Used to record all cash payments • Transactions will have a credit to Cash • Examples of transactions: • Paying expenses • Paying amounts owed to vendors

  9. Cash Receipts Journal • Used to record all cash receipts • Transactions will have a debit to Cash • Examples of transactions • Providing services for cash • Receiving cash from customers on account

  10. Revenue Journal • Used to record services provided on account • Transactions will have a debit to Accounts Receivable and a Credit to Revenue

  11. Purchases Journal • Used to record purchases on account • Transactions will have a credit to Accounts payable • Examples of transactions • Purchase of supplies on credit • Purchase of equipment on credit

  12. General Journal • Used to record entries that don’t fit into special journals • Examples of transactions • Adjusting entries • Closing entries • Special transactions

  13. Revenue Journal . Invoice Post Accts. Rec. Dr. Date No. Account Debited Ref Fees Earned Cr. Customer name enter check mark when posted to A/R Ledger post total of column as a Dr. to A/R and a Cr. to Fees Earned

  14. Revenue Journal Example Nov. 1 Issued Invoice #1 to Sandoval Company for services performed, $750.

  15. Revenue Journal Page 13 Invoice Post Accts. Rec. Dr. Date No. Account Debited Ref Fees Earned Cr. Nov. 1 1 Sandoval Co. 750

  16. Accounts Receivable Subsidiary Ledger . Customer Name: Sandoval Company Post Date Item Ref Dr. Cr. Balance Nov 1 750 750

  17. Cash Receipts Journal . Other Accounts Post Accounts Receivable Cash Date Account Credited Ref Cr. Cr. Dr. For receipt of payments from customers: Customer name enter amount amount check mark when posted to A/R Ledger Post: 1) Transaction amount to Accounts Receivable Ledger 2) Total of Accounts Receivable column as a Cr. To Accounts Receivable in the General Ledger 3) Total of Cash column as a Dr. to Cash in the General Ledger

  18. Cash Receipts Journal . Other Accounts Post Accounts Receivable Cash Date Account Credited Ref Cr. Cr. Dr. For receipt of cash from revenue: Revenue revenue amount amount acct # Post: 1) Transaction amount to revenue account in the General Ledger 2) Total of Accounts Receivable column as a Cr. To Accounts Receivable in the General Ledger 3) Total of Cash column as a Dr. to Cash in the General Ledger

  19. Cash Receipts Journal Example Nov. 9 Received $500 from Sandoval Co. on account

  20. Cash Receipts Journal Page 27 . Other Accounts Post Accounts Receivable Cash Date Account Credited Ref Cr. Cr. Dr. Nov. 8 Sandoval Co. 500 500

  21. Accounts Receivable Subsidiary Ledger . Customer Name: Sandoval Company Post Date Item Ref Dr. Cr. Balance Nov 1 750 750 8 500

  22. Purchases Journal . Accounts Other Post Payable Supplies Accounts Post Date Account Credited Ref Cr. Dr. Dr. Ref. Amount Vendor name enter * ** check mark when posted to A/P Ledger * Every transaction will have an amount in the Accounts Payable column. Individual transaction amounts will be posted to the Accounts Payable Ledger.The total of this column will be posted as a credit to Accounts payable in the General Ledger ** An amount is entered in this column if the purchase is for supplies, and the total of this column is posted to the Supplies account in the General Ledger.

  23. Purchases Journal . Accounts Other Post Payable Supplies Accounts Post Date Account Credited Ref Cr. Dr. Dr. Ref. Amount Vendor name enter * ** *** check mark when posted to A/P Ledger * If the purchase is for something other than Supplies, write in the name of the account (ex.: Equipment) ** Enter the account # of the account to show that the amount is posted here. *** Post the amount to the General Ledger account

  24. Accounts Payable Subsidiary Ledger . Vendor Name: Post Date Item Ref Dr. Cr. Balance

  25. Purchases journal transaction Nov. 5 Purchased supplies on account from Walsh, Inc., $85

  26. Purchases Journal Page 55 Accounts Other Post Payable Supplies Accounts Post Date Account Credited Ref Cr. Dr. Dr. Ref. Amount Nov. 5 Walsh, Inc 85 85

  27. Accounts Payable Subsidiary Ledger . Vendor Name: Walsh, Inc. Post Date Item Ref Dr. Cr. Balance Nov. 5 85 85

  28. Cash Payments Journal . Other Accounts Post Accounts Payable Cash Date Account Debited Ref Dr. Dr. Cr.. For payments made to vendors: Vendor name enter amount amount check mark when posted to A/R Ledger Post: 1) Transaction amount to Accounts Payable Ledger 2) Total of Accounts Payable column as a Dr. to Accounts Payable in the General Ledger 3) Total of Cash column as a Cr. to Cash in the General Ledger

  29. Cash Payments Journal . Other Accounts Post Accounts Payable Cash Date Account Debited Ref Dr. Dr. Cr. . For payment of cash for rent expense, utilities expense, etc.: Name of account acct # amount amount Post: 1) Transaction amount to account in the General Ledger 2) Total of Cash column as a Cr. to Cash in the General Ledger

  30. Cash Payments example Nov. 15 Paid $85 to Walsh, Inc. on account

  31. Cash Payments Journal Page 6 . Other Accounts Post Accounts Payable Cash Date Account Debited Ref Dr. Dr. Cr. Nov 15Walsh, Inc. 85 85

  32. Accounts Payable Subsidiary Ledger . Vendor Name: Walsh, Inc. Post Date Item Ref Dr. Cr. Balance Nov. 5 85 85 15 85

More Related