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Required Data Report

Learn how to correct record errors, contact for assistance, and follow specific correction guidelines presented in this data report manual. Practice exercises included.

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Required Data Report

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  1. Required Data Report April 5, 2011

  2. Introduction

  3. Correction Guidelines

  4. Correction Guidelines • Question why record is included, contact Center. • Corrected record and report still lists record next day for same reason, contact Center. • If you have questions about a record, contact John Lee.

  5. Correction Specifics Blank

  6. Correction Specifics Invalid

  7. Correction Specifics Questionable Age/Grade Combination • 04.05.11 mmt correct per 03.16.11 IEP

  8. Correction Specifics Questionable LRE If • Level 1 and LRE > 79 • Level 2 and LRE > 89 • RS or R1 and LRE > 19

  9. Correction Specifics Questionable LRE • Check for typos • Recommended program • LRE • Follow AEA procedures to check with team • If OK, document in Count comments • Example: 04.05.11 mmt correct per 03.16.11 IEP

  10. Correction Specifics Invalid Program/Served Status Combination

  11. Correction Specifics Invalid Program/Served Status Combination

  12. Correction Specifics Exit and Change Codes

  13. Correction Specifics Exit Codes

  14. Correction Specifics Change Codes

  15. Correction Specifics Change Codes • MGS • PDS • CPI

  16. Correction Specifics Word of Caution

  17. Practice Exercise • Identify whose birthday is coming up next. • Complete practice exercises by self or groups of 3-4. • Task • using the images and answer sheet • write answers in Count Comments field • how you would proceed or fix the correction. • Example 1: Review IEP; enter the correct F/P code.

  18. Practice Exercise • Check your answers • What did you learn?

  19. A word about “EC Code Blank” • Refer to e-mail from Michelle dated 1.20.11 • “EC Code Blank” AND the child listed will turn 6 before the next Special Education Enrollment Count (October 28, 2011), ignore that record.  • If “EC Code Invalid” appears in the Corrections column, that record will need to be corrected.  Only disregard records with “EC Code Blank”. Otherwise, follow established procedures to correct.

  20. Summary • Keep up to date with corrections and research • If a current notation isn’t current or doesn’t have initials and/or date, research again • Research • Understand the codes • Ask when you have questions

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