Interface and Configuration Management Outline

Interface and Configuration Management Outline • Configuration Management • Organization Engineering Group • Engineering Group Roles and Responsibilities • Member Integration Management Team (IMT) • RFI’s and Submittals Process • Path Forward • Summary

CF Configuration Management • Interface Control Documents (ICD’s) • Release of drawings and specifications (IFC, IFB, etc) • Response to RFI’s • Submittals and shop drawings review • Integration Management Team (IMT) Process

CF Configuration Management Drawings and Specs in PDF Documentation is available to ALL LCLS Collaborators

Organization Engineering Group J. Albino-Associate Director Civil Construction See J. Albino presentation for complete Chart D. Saenz-CF System Manager D. McDonald-Deputy Group Leader Javier A. Sevilla Electrical Lori Shewchuk Structural Ken Yang Engineer-TBD • Comelo J. Tubbs J. Cranston M. Swiderski Project Engineer UTR We also provide UTR support to Construction Group

CF LCLS Engineering Group Coordination of design with A/E firms (JE, MTH,etc) Primary interface with Physics requirements for CF Interface with Jacobs Title III Support Interface with Turner Co. for RFI’s, Submittals, etc. Design of small engineering projects for Tech. Systems Coordination with Integration Management Team (IMT) members Interface and coordination of Engineering issues with SLAC Departments (Fire Marshal, CEF, ES&H, etc) Roles and Responsibilities

Integration Management Team (IMT) D.Marsh R.M Boyce PMD 1.1-028 J.Turner IMT is in place and working! R.Pope R. Fuller H.Tompkins J.Sevilla D.Saenz

CF Integration Manager Responsibilities • Primary contact Interface between technical systems and CF group • Review of Design Change Request (changes, modifications, etc) from technical systems • Weekly meetings to discuss new issues • Expedite the identification and resolution of integration issues • Coordination with area (Linac, Undulator and Photon) integration managers on resolving pending issues, changes, etc.

SAMPLE

RFI Process in Place

RFI’s Process • All documentation via Turner Talk (access CF LCLS, JE and Subcontractors) • Daily Coordination with JE Title III on-site liaison and Project Engineers from Turner • Weekly meetings (Turner, JE and LCLS) to review and set priorities on RFI’s • Internal Coordination with CF LCLS and other SLAC Department to respond to RFI’s

Weekly meeting to review status and priorities

Submittal Process • Submittal register prepared by TCCo (+ 900 items) and reviewed by CF LCLS and JE • Electronic and hard copy format-see flow chart • All documentation via • Submittal log maintained by CF LCLS • Daily Coordination with JE Title III on-site liaison and Project Engineers from Turner • Weekly meetings (Turner, JE and LCLS) to review and set priorities on Submittals. • Internal Coordination with CF LCLS

Submittal Package

Web Based Storage and Communication Tool Documentation from Turner RFI’s: B180 C 043 https://sharepoint.slac.stanford.edu/sites/ LCLS%20Document%20Storage/01%20-%20LCLS%20Systems/ConvFac%20External/Turner/default.aspx

Web Based Storage and Communication Tool Documentation from Jacobs https://sharepoint.slac.stanford.edu/sites/ LCLS%20Document%20Storage/01%20-%20LCLS%20Systems/ConvFac%20External/Jacobs/default.aspx

Path Forward • CF Team working collaboratively with LCLS, TCCO,SLAC and JE • Configuration management process is in place! • Very dynamic process (on-going construction) • Continue interface and communication with ALL Technical Systems • Continue to coordinate open issues, design changes with other LCLS systems • Continue to provide engineering support to the construction activities

Interface and Configuration Management SUMMARY • Engineering TEAM is in place and providing support to Construction Activities • Engineering Group in the primary interface between ALL technical systems, A/E consultants and construction work • Working towards the SAFELY completion of the LCLS! Questions?

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Interface and Configuration Management Outline