Returning Test Materials

1. Returning Test Materials

2. Returning Test Materials • General Guidelines • Test Coordinator Kits • Packaging Scorable Test Material • Packaging Non-Scorable Test Material • Helpful Hints

3. General Guidelines Harcourt • District/School Materials returned to Harcourt for scoring are separated by: • Language (English or Spanish) • Type (Scorable or Non-Scorable) • School • Grade

4. Test Coordinator Kits • Test Coordinator Kits (TCK) supply all materials necessary to return testing material for processing • Separate TCKs are supplied for English and Spanish versions of the tests for SBA and HSCE • One TCK is supplied for NMELPA • Materials contained in the English and Spanish TCKs are color coded and specific for each language version of the test for SBA and HSCE

5. Test Coordinator Kits (Cont.) Districts • Each participating district will receive a separate District TCK for English and Spanish if applicable • Each participating school will receive a separate School TCK for English and Spanish if applicable • Charter, BIA, and State Supported Schools • Each participating school will receive a separate School TCK for English and Spanish if applicable

6. TCK Materials • Both English and Spanish District TCKs contain • Blank SSID Sheets • District Masterfile Sheets (MFS) • Color Coded Return Labels • Shipping Labels (HSCE and NMELPA only) • Paper Bands • Both English and Spanish School TCKs contain • Pre-Slugged SSID Sheets • Building Masterfile Sheets (MFS) • Paper Bands

7. Packaging Scorable Material • The DTC will ensure • Paper Bands are used to bundle scorable answer document together by grade for each school • A complete SSID Sheet is placed on top of each grade level stack • Scorable material is placed in a box with a complete color coded scorable return label • The District MFS is placed in box 1 of scorable materials for the district

8. Packaging Non-Scorable Materials • The DTC will ensure • Only testing material that will not be scored is placed in the non-scorable boxes • Non-scorable material is placed in a box with a complete color coded non-scorable return label

9. Scoring Service Identification Sheets Determine information printed on Score Reports A complete SSID Sheet must be placed on top of each group of answer documents to be scored SSID Sheets

10. Master File Sheets • Building MFS • White MFS for English TCK • Buff MFS for Spanish TCK • Single School per page • STCs place Building MFS in Box 1 of Scorable Material

11. Master File Sheets • District MFS • Multiple Schools per page • Summary of Building Master File Sheets • DTCs place in Box 1 of Scorable Material for the district

12. Return Labels • Each District TCK will contain color coded return shipping labels • There are two types of labels for each language version of the test • Scorable • Affix outside the scorable material boxes • Non-Scorable • Affix outside the non-scorable material boxes

13. Helpful Hints • Contact UPS two to three days in advance to schedule material pick up for NMELPA and HSCE • To contact UPS, please call 1-800-214-0391 • Material pick up for SBA is arranged through K2 Logistics • To contact K2, please call 1-800-445-7213 • Retain copies of the MFS • Record tracking numbers for both scorable and non-scorable boxes

14. Helpful Hints (cont.) • Use Security Checklists to verify all material has been returned to Harcourt