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Accessible Presentations Made Easy: A PowerPoint Tutorial

Learn to create an accessible text version of your presentation in PowerPoint easily using the “Outline” feature. Organize content, provide text alternative, and ensure accessibility for all users. Follow simple steps to outline, format, and save your presentation in plain text format for wider accessibility. Discover the importance and benefits of creating accessible presentations.

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Accessible Presentations Made Easy: A PowerPoint Tutorial

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  1. Accessible PresentationsMade Easy

  2. This is a short tutorial for creating an accessible text version of your presentation in PowerPoint using the “Outline” feature.

  3. Why bother? • Outlining helps organize your content and makes for clearer presentations. • It creates a text alternative for those who don’t have or can’t use PowerPoint • Some Web users are still on slow connections and cannot download large ppt files • Text files are accessible to people with vision and motor impairments; PowerPoint is not.

  4. Here’s how

  5. 1. Open the Outline tab in the left-hand column

  6. 2. Type in some text. It will appear as a headline on the corresponding slide.

  7. 3. Hit “enter” to start the next slide.

  8. 4. To add text to the body of a slide, hit “CTRL+enter” • That creates a bullet point • Additional “enter” actions add bullets

  9. 5. Continue to outline your presentation in this manner

  10. 6. When you’re done, you can go back and • Format text with fonts, colors, etc. • Add shapes • Add graphics • Etc.

  11. You may also wish to use the “notes” panel • To add narration that will play in synch with the slides • To add explanatory or footnote text

  12. When you’re all done • Highlight all the text in the outline panel • Copy the text to the clipboard (CTRL-C) • Create a new file in any word processing program • Paste in the text (CTRL-V) • Save the file in plain text (.txt) format.

  13. Congratulations! • You’ve just created an accessible version of your PowerPoint presentation! The Sea Grant Webmaster can now easily convert it for use on the Web.

  14. For more information • See a text version of this presentation at: http://seagrant.oregonstate.edu/inhouse/documents/accessible_presentations.html • For more information about technology accessibility, visit:http://oregonstate.edu/accessibility/ • Read about Oregon Sea Grant’s Web access policies at:http://seagrant.oregonstate.edu/inhouse/technology_access.html

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