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URBACT: Call for Action Planning Networks 2019 - Join the European network for integrated urban solutions

URBACT is offering a unique opportunity for European cities to learn and find integrated solutions for urban challenges. Join the Call for Action Planning Networks 2019 and set foundations for better lives and a better Europe. Deadline: 07 Jan - 17 Apr 2019.

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URBACT: Call for Action Planning Networks 2019 - Join the European network for integrated urban solutions

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  1. URBACT is a unique opportunity to learn from peers in Europe to find integrated solutions to urban challenges. Together we are setting foundations for better lives and a better Europe.

  2. Call forAction planning networks07 January – 17 April 2019

  3. A few wordsbeforewestart • Click on « ConnectAudio » sothatyoucanhear us • Keepyourselfmuted in order to avoid background noises • Switch off your camera • Use the chat to reach us

  4. URBACT bringing EU cities togetheras a European Territorial Cooperation (ETC) programme co-financed by ERDF and Member/Partner States • Main objective: To promote integrated sustainable urban development in Europe • Target: EU city administrations (city staff – policy makers, decision makers, practitioners) nearly 1000 cities Since 2002 139 Networks Call for Action Planning networks 2019

  5. Following the first successful round of Action Planning networks 2ndcall in URBACT IIIfor up to 23 Action Planning networks You can learn more about the results from first round of Action Planning networks here: • ‘Cities in Action Stories of Change’ publication (LINK) • Webpages of networks(LINK) • Articles on the URBACT website and blog (LINK 1, LINK 2) Call for Action Planning networks 2019

  6. In the framework of the call for Action Planning networks, five webinars are foreseen in order to provide cities with all the necessary support. WEBINAR #1 11 January - General presentation of the call WEBINAR #2 7 February-Building the partnership WEBINAR #3 7 March –Phase 1 activities WEBINAR #4 4 April – Developing your budget and submitting your application form You can follow up on the material delivered at each webinar at this link. 5 INFO Webinars Call for Action Planning networks 2019

  7. WebiNarLast chance troubleshootingand sYNERGIE ONLINE application PLATform11 aPRIl 2019

  8. PartnershipPhase 1 • Eligible beneficiaries • city category • non-city category (max. 2) cannotbe LP > if in doubt, eligibility checkat apn@urbact.eu • The right mix of partners coming from less/more developed regions, at least 3-5 cities from less developed > check the MAP Call for Action Planning networks 2019

  9. Questions… Call for Action Planning networks 2019

  10. Lead Expert (3 to beproposed) How to find Lead Experts? Phase 1 at least one should be female • URBACT database of validated experts with URBACT validated Lead experts >LINK • You can invite experts you know to apply to our open call for the pool of validated experts >here • They can come to you! > You should signal this @Partner Search Tool > LINK Call for Action Planning networks 2019

  11. Network proposal must suggest 3 Lead Experts > It is preferable that at least one of the three proposed Lead experts is female • You can propose experts who are not validated yet > They shall apply before the end of the call (17 April 2019) • Selecting the 3 Lead Experts > Verify: • the profile of the expert (according to clear selection criteria) • the interest for the topic to be addressed by the network • the potential contribution and • the availability of the expert Lead Experts Selection Call for Action Planning networks 2019

  12. Proposed URBACT Lead Experts > Application Form, Section 7.1.1 > Include a clear description of the expert profile for ALL selected experts based on clear selection criteria and clear arguments for prioritisation >Be transparent and clear with your situation; describe difficulties to find and/or select the proposed experts • Confirming the experts’ intent and interest to be LE in the proposal > All experts need to sign a letter of intent (template in ToR, annex 4) Lead Experts Proposal Call for Action Planning networks 2019

  13. Questions… Call for Action Planning networks 2019

  14. All partners are involved Lead expert support is essential > quality It includes activities and related outputs ActivitiesPhase 1 • To proactively engage with partners to be involved in the final partnership for Phase 2 • To organise2 transnational meetings gathering all partners • To complete the Baseline Study describing the policy challenge, the partner city contexts and including the design of an exchange and learning methodology and work programme • To identify the key local stakeholders to be involved in the URBACT Local Groups and appoint the URBACT Local Group coordinator • To develop a visual identity and provide information to feed URBACT communication activities and set up the Network’s webpage on the URBACT website • To complete and submit the Phase 2 Application package (Phase 2 application form, Baseline Study, commitment letters, CVs, letters of intent etc.) Planning networks 2019 Call for Action Planning networks 2019

  15. Questions… Call for Action Planning networks 2019

  16. BudgetPhase 1 • Total Network budget up to 150,000€ > ERDF and local co-financing included > covering Phase 1 activities > covering travel & accommodation costs for the Lead Expert • In addition to the network budget, allocation of 30 000€ to cover the costs of lead expertise > covering lead expertise fees only • All partners need to confirm their commitment to engaging the funds needed to co-finance ERDF by way of a letter of commitment • ERDF co-financing rates: *The map of regions for co-financing rates of Structural funds is availablehere ion Planning networks 2019 Call for Action Planning networks 2019

  17. Budget categories > 5 main budget categories • Staff costs • Office and administration (3% flat rate of staff costs) • Travel and accommodation • External expertise and services • Equipment > Programme Manual, Factsheet 2F Call for Action Planning networks 2019

  18. Budget lines Call for Action Planning networks 2019

  19. Questions… Call for Action Planning networks 2019

  20. ONLY LPs have to access & complete the form in SYNERGIE (incl. partners’ information) SYNERGIE-CTECreating your account Planning networks 2019 Call for Action Planning networks 2019

  21. SYNERGIE-CTECreating your form General rule: DON’T FORGET to “SAVE” Planning networks 2019 Call for Action Planning networks 2019

  22. “Partner’s role”. No need to choose between operational, institutional or other, you can ignore this field SYNERGIE-CTECompleting the partnership Planning networks 2019 Call for Action Planning networks 2019

  23. SYNERGIE-CTEStart completing the form Planning networks 2019 Call for Action Planning networks 2019

  24. 3compulsory deliverables should be listed under Work Package 2 SYNERGIE-CTECreating the deliverables list Planning networks 2019 Call for Action Planning networks 2019

  25. SYNERGIE-CTECompleting the work plan Your project work plan should be structured around 2 Work Packages in Phase 1 Planning networks 2019 Call for Action Planning networks 2019

  26. SYNERGIE-CTECompleting the form Planning networks 2019 Call for Action Planning networks 2019

  27. Control the global coherence of the form SYNERGIE-CTE Submitting the form Call for Action Planning networks 2019

  28. SYNERGIE-CTEKeep in mind Don’t wait last minute to start completing the form online • Practical Guide to Synergieapplication It is available to help and guide you through the key stages of completing and submitting your Application through the SYNERGIE-CTE platform. Avoid last minute submission to ensure that your application is submitted properly and on time On 17 April 2019, the system might get overloaded and thus could be slower Call for Action Planning networks 2019

  29. Questions… Call for Action Planning networks 2019

  30. Eligibility criteria • Application package complete and in English, through SYNERGIE (then sent via email) within the deadlines • The proposal is complete (incl. letters of commitment from all PPs using the official templates) • Phase 1 partnershipbringstogether 7-10 partners (incl. LP) • Balance partners from More Developed / Less Developed regions • Candidate Lead Partner in one URBACT proposal only • All candidate partners are eligible • Maximum budget Phase 1 150,000€ total isrespected Call for Action Planning networks 2019

  31. Assessment criteria • Assessment by the External Assessment panel based on the assessment criteria: • Relevance of the topic/theme/policy issue addressed (10%) • Quality of Partnership (15%) • Quality of the proposed methodology and activities (15%) • Project Management and Expertise (10%) • Added Value of the Proposal (25%) • Coherence of the Proposal (25%) Call for Action Planning networks 2019

  32. Submissionprocedure To submit a network proposal, applicants shall complete two steps: • Complete and submit their Phase 1 Application through Synergie-CTE in English. Only applications submitted using Synergie-CTE will be accepted. • Detailed information on how to create and submit a Phase 1 Application through the online system Synergie-CTE is provided in the Practical guide to SYNERGIE application. The deadline for the online submission of the Phase 1 Applications is 17 April 2019, 15.00 CET. • Send the application package by email to APN@urbact.eu The email shall be received no later than 18 April 2019, 15.00 CET. Subject: mention acronym of the proposal at least Call for Action Planning networks 2019

  33. Submissionapplication package Lead applicants shall send by email allof the following documents: • Scanned signed PDF version of the submitted Phase 1 Application generated through Synergie-CTE. It must be duly signed by the Project Coordinator in the Lead Partner city; • Letters of commitment in English for ALL partners included in the partnership (one letter for the Lead Partner plus one letter for each Project Partner) using the templates provided in annexes 2 and 3 of this Call for Proposals. Letters of Commitment shall be signed by an elected representative of the partner institution; • CV of the Project Coordinator at the Lead Partner; • CV of the 3 proposed URBACT validated Experts to be potentially appointed for phase 1; • Letters of intent from the 3 proposed experts using the template provided in annex 4 of this Call for Proposals Call for Action Planning networks 2019

  34. GUIDANCEWhat we offer • ProgrammeManual - especially Factsheets (2E and 2F) • Practical Guide to Synergie application Other materials to help you All proposals shall be complete in terms of information and data required in the documents (ToR annexes). You are welcome to draft your application using the other following files: • Terms of Reference (ToR) annexes- Word version of template letters • Application Form - Word versionfor drafting • Budget Phase 1 - Excel versionfor drafting Call for Action Planning networks 2019

  35. Partner Search Tool http://urbact.eu/partner-search-tool • INFODAYS of National URBACT Points http://urbact.eu/come-find-out-more-about-next-action-planning-network-call • Publication: ‘Cities in Action Stories of change’ > LINK • URBACT articles on our website & blog • http://urbact.eu/ • http://www.blog.urbact.eu/ Summary of other usefulresources • Reference documents: • The Terms of Reference • The Guide to Action Planning Networks– Phase 1 • The Programme Manual Factsheet 2A – Action Planning Networks • URBACT Secretariat • For all questions concerning the call you are • invited to contact the URBACT Secretariat on the following email address: apn@urbact.eu • + 5 Info Webinars scheduled*: • 7 February, 14:00 CET: Focus on… Building the partnership • 7 March, 14:00 CET: Focus on… Phase 1 activities • 4 April, 14:00 CET: Focus on… Developing your budget and submitting your application form • 11 April, 14:00 CET: Last chance troubleshooting - especially in relation to SYNERGIE-CTE online application platform • *You need to register via the call webpage All links available on the dedicated webpage: http://urbact.eu/urbact-last-call-action-planning-networks-now-open • http://urbact.eu/faq Call for Action Planning networks 2019

  36. Questions… Call for Action Planning networks 2019

  37. We are looking forward to driving change for better cities with you! www.urbact.eu

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