IWADP- RKVY Project A Zero tolerance income doubling project

1. IWADP- RKVY ProjectA Zero tolerance income doubling project Talukas- Kaprada, Dharampur, Nizar, Ucchal, Dediapada & Sagbara For the years 2009-13

2. IWADP- RKVY • Integrated Wadi & Agriculture Diversification Project under RKVY • Objective • To double the real income (inflation sustainable) of participating farmers in terms of yield & returns • Rs. 348 crore, 4 years project supported by RKVY, TDD, NREGS & GTDC

3. 3-Sigma Zero Tolerance Project • Over 99.7% accuracy in following activities desired • Input delivery to participants • To be achieved through • Transparent selection of NGOs • Heavy reliance on open tendering for procurement and synchronization of inputs • Reliance on RDD BPL list • Saturation approach • Putting details of participants on project website • Farmers’ entry level contribution • Lowered subsidy under project • Input delivery from Taluka level notified godowns • GPS/ cartosat based monitoring • Continuous evaluation & putting findings on website • Strict action against defaulters

4. Project components

5. Applicable instructions • NGO Management Manual of DSAG • DSAG 6 Frameworks • MIS promotion with GGRC • DSAG instructions on group wells • DSAG & RDD instructions for NREGS convergence • DSAG instructions on symbols

6. DSAG Frameworks • Focus on women participants • Husband can be landholder • Project’s contact with women only • Need for at least 50% women extension staff • Training & exposure visits of women participants only • Ethics • Ethical conduct with project functionaries • Complete transparency, all critical information to be placed on public domain • Above board procurement • No gifts, political pressure, extra-ordinary treatment to visiting project functionaries

7. Expectations from partner NGOs • Timely deployment of project staff • Dedicated project staff without even temporary diversion • Sincere efforts to meet time line • Timely submission of Monthly Progress Reports • Proper training & management of farmers • Highly professional conduct • Meeting the service level parameters of project • Achieving project outcomes

8. User groups • Key contact points for implementers • 600 UG to be formed • Possible functions • Savings & credit • Ownership & Operation & Maintenance of project assets • Collecting user fees • Raising loans for farmers’ contribution • Directly taking up promotion of vermicompost, pilot crops • IEC contact point • Information dissemination • Assistance in accessing other beneficiary oriented programmes- pensions, i. g. schemes, NRM activities, nutritional plants in govt. schools • Promotion of kitchen gardens • Organized marketing of produce • Handling of post harvest systems

9. Withdrawal & termination • Farmers • 15% admissible in year-1, including termination • Termination can be for indifference, non-compliance, non-contribution of annual participation fee and diversion of inputs • 15% & 8% replantation of horticultural plants after Y-1 & Y-2 admissible • 30% & 15% non-compliance of farmers with training instructions admissible after Y-1 & Y-2 • Notice & hearing at NGO level • NGO - 20% non-compliance in field staff performance admissible • Discontinuation due to major breach of conditions, violation of frameworks, serious non-compliance of instructions, deviations from Service Level Agreements • Notice & hearing before termination

10. Q-1 Activities • Signing of agreement with DSAG • Project & NGO’s role, applicable frameworks, funding & staff details, fate of project assets during & after the project, minimum service levels, expected outcomes & 3 sigma expectations, good governance requirements, transparency & consent on disclosures • Bank account and fund release formalities • NGO data base on Project web site • Induction of project staff • Arranging Basic Training-1

11. Q-1 Activities • Identification of village • Conducting PRA with potential participants • Starting dialogue with PRI representatives • Project components & financial terms • NREGS linkage Conducting village, field & beneficiary survey • Present status of on-farm sector in the village • Agro assets available • Gross produce & market linkages • Sources of credit & Indebtness • General socio-economic condition • Cropping intensity • Farm mechanization • Irrigation availability • Cattle wealth & related issues

12. Q-1 Activities • Farmers’ selection • Even non-ST BPL can join • Preference to PTG & widows • FRA land to be compulsorily included, crop change permitted for FRA land • Collecting “joining contribution” from farmers • Obtaining undertaking • Getting NREGS card • Training & exposure visits of farmers • Carrying out remote sensing study for potential new water bodies • Developing & implementing NREGS project for CD, wells & soil & moisture conservation activities • Raising farmer’s contribution & developing loan proposal from GTDC

13. Q-1 Activities • UG formation & nurturing • Training & monthly meetings • 2-3 activities • Taking up few beneficiary oriented schemes as entry point activities • Pensions • Tools & seed assistance • Training programmes for youth • Admission of girls in GRS • Chiranjivi & RSBY • Micro-finance • Vermicompost pits • Identifying designated godowns

14. Q-1 Activities • Putting into place project management & monitoring system • Procurement of laptops, camera, GPS equipment, forms & registers • Timely submission of various reports • Getting the fields in a state of readiness • Cropping plan and income estimation • Land leveling- NREGS • Soil testing- seed vendor/ NGO • Pits- NREGS • Contour khet talavadis- private/ public land, NREGS • Taking up micro-finance component

15. Project website • Project document & related instructions • Various forms & formats • Beneficiary list & details of inputs provided • NGO selection process & NGO data sheet • Progress reports, expenditure & evaluation reports • Baseline report • Field pictures • Project staff details • IEC & training material • List of CD & wells • Addresses of User Groups & sarpanches of project villages • Annual reports of partner NGOs

16. List of procurements started • Seed & sapling and marketing of produce • IT based microfinance • Farm mechanization • Research & evaluation agencies • IEC agency • Project implementation manual • Construction of godowns

17. Suggestions invited • Y-0 training requirement of workers & farmers • Roles expected from Agriculture polytechnics & Krishi Vikas Kendras • Forms & registers at various levels • Financial accounting system • Contents of survey & monitoring forms • Y-0 IEC material for workers & farmers • Which aspects require clearer elaborations & guidelines • Contents of project management manual

18. Project implementation structure • DSAG will • House State Project Management Unit • Select partner NGOs & finalize their terms • Issue broad guidelines & decide modifications in project • Converge funds & deal with funding agencies • Finalise large tenders • Monitor project • Develop state level IEC material • Manage project website • Develop project implementation manual

19. Project implementation structure • Project Administrators • House District Project Cell • Day to day management of project & NGOs • Recommend fund release • District level coordination with line departments & convergence • Obtain Technical Sanctions for civil structures • Day to day monitoring of project • Quality control • Ensure compliance with project guidelines, esp. 3-sigma requirements • Monthly review meeting, trouble shooting & feedback to SPMU • Can consider implementing part of the project directly

20. Project implementation structure • NGO • House Project Implementation Unit • Interface with farmers & other vendors • Taluka level implementation of project, including vendor management • Process Documentation • Fund Management and reporting

21. Monitoring system • Key to project success • Beneficiary & inputs details on website • Baseline data on every farmer & project village • NGO level • Project supervisors’ visits, verifications & reports • Meeting action plan deadlines • Monitoring actual yields/ returns to farmers • Monthly review & planning meetings with field workers & supervisors • Submission of field workers’ diaries & field photos to PA • Submission of MPR • GPS data of farmers’ fields • Project Administrator level • Analysis of MPR and take the required action on it • Monthly review meetings with NGOs • Regular field visits by District Project Cell staff & video monitoring

22. Monitoring system • DSAG • Uploading farmers’ details & photo-documentation on website • Concurrent monitoring & evaluation mechanism • Analysis of field reports • Independent random verifications by SPMU & external personnel • Quarterly review meetings with DPC & PIU • Annual review & supervision workshop • Mounting annual supervision missions

23. Key dates for Q-1

25. How will a project village look after 2 years? • Every potential family covered • Full water harvesting potential achieved • Income doubling started • Farm mechanization, micro-finance, irrigation, Micro Irrigation facilities available • Financial inclusion for every family • Known in the market for a particular crop • UG viable & sustainable (both financially & managerially) • Positive “externalities” • PRI aware about the project • Impact on HDI • Some diversification to secondary & tertiary sectors

26. List of Shortlisted NGOs

27. Yet to be done • Funding pattern of individual components • Taluka-wise targets • Staffing- cost, numbers, qualifications, role, performance targets • NGOs & talukas assigned to them • Monitoring forms • Accounting system • NGO performance parameters for Y-0 • Workers’ training requirement for Y-0 • Farmers’ training requirements for Y-0 • Village selection- which villages to be selected • Immediate IEC material • Undertakings & cash contribution from farmers • Documentation & reporting requirements • Tap drinking water supply & linkage with CD • Baseline survey • Findings of past evaluations